VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Firefly Childcare New Dorset
2426 New Dorset Circle
Powhatan, VA 23139
(804) 822-1185

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: Jan. 19, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

A monitoring inspection was conducted on 1/19/2023 with center director and staff. There were 71 children present, ranging in ages from 2 years to 12 years, with 7 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 7 child records and 5 staff records were reviewed. Two medications for two children were reviewed. The children were arriving from school, eating afternoon snack, and playing games, Legos, and other free play activities. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Time of today?s inspection: 2:45 p.m. to 5:20 p.m. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of 5 staff files, the facility failed to obtain a fingerprint based national criminal check prior to employment for each staff as required. Evidence: Staff 1 (date of employment 6/6/2022) did not have a fingerprint result on file.
Plan of Correction:	Portability was attempted and unsuccessful. Staff A will be sent for fingerprinting as soon as an appointment can be scheduled.
Standard #:	22.1-289.035-B-4
Description:	Based on review of five staff records, the center failed to ensure that out of state background checks were conducted as required. Evidence: Staff 2 (date of employment (8/29/2022) indicated on the sworn disclosure statement dated 8/24/2022 that they had lived outside the state of Virginia within the past five years. There was no documentation to support that the required out of state search of the child abuse and neglect registry was submitted within 30 days as required. The director verified that an out of state search of the child abuse and neglect registry (CPS check) were not completed for Staff 2
Plan of Correction:	The out of state CPS will be submitted for Staff 2.
Standard #:	8VAC20-780-140-A
Description:	Based on review of seven children?s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 5 (date of enrollment 3/31/2022) and Child 6 (date of enrollment 8/23/2022) did not have documentation of a physical on file.
Plan of Correction:	The parent will be asked to provide a physical.
Standard #:	8VAC20-780-160-A
Description:	Based on review of 5 staff records and staff interview, the center failed to obtain documentation of a negative tuberculosis screening or test (TB) at the time of employment and prior to coming in contact with children. Evidence: Staff 1 (date of employment 6/6/2022) and Staff 4 (date of employment 1/20/2023) did not have documentation of a TB test or screening on file.
Plan of Correction:	A tuberculosis test or screening will be scheduled as soon as possible.
Standard #:	8VAC20-780-320-B
Description:	Based upon observation, the facility failed to have hand washing sinks that have warm water that does not exceed 120 degrees Fahrenheit. Evidence: The hot water temperature at the hand washing sink in the preschool classroom reached 133 degrees Fahrenheit.
Plan of Correction:	The hot water temperature will be reduced to 120 degrees or lower.
Standard #:	8VAC20-780-430-B
Description:	Based on observation, the facility failed to provide equipment that is age and stage appropriate for the children. Evidence: the school age children ate afternoon snack in the gym. There was one table with 8 stools with 37 school age children present. The children were sitting on the floor eating snack. Staff stated that the children were not sitting at the tables because the floor in that room had just been mopped.
Plan of Correction:	The children will have meals and snacks at tables with chairs.
Standard #:	8VAC20-780-500-A
Description:	Based on observation, the facility failed to wash children?s hands with soap and running water before and after eating meals or snacks. Evidence: Children in the preschool class and the school age class did not wash hands immediately before or immediately after eating afternoon snack.
Plan of Correction:	Children will be asked to wash hands before and after eating meals and snacks.
Standard #:	8VAC20-780-510-B
Description:	Based on review of two prescription medications, the facility failed to have written authorization from the child?s physician to administer medication. Evidence: There was no written physician authorization to administer a long term emergency medication to Child A.
Plan of Correction:	The parent will be asked to obtain physician authorization for the medication.
Standard #:	8VAC20-780-540-C
Description:	Based on observation and staff interview, the facility failed to have a complete first aid kit wherever children are in care. Evidence: the first aid kit on Bus 7 did not have a thermometer or an ice pack. The bus transported 13 children from the public school to the center.
Plan of Correction:	Each bus used for transporting children will have a complete first aid kit.
Standard #:	8VAC20-780-560-J
Description:	Based on observation, the facility failed to sanitize tables before and after each use for feeding. Sanitize is defined as " the surface of the item is sprayed or dipped into the disinfectant solution and allowed to air dry on the surface for a minimum of two minutes or according to the disinfectant solution instructions." Evidence: the tables were wiped with a disinfecting wipe after the children had snack.
Plan of Correction:	Staff will use a bleach water solution to sanitize the tables before and after meals and snacks.