VIRGINIA DEPARTMENT OF SOCIAL SERVICES

KinderNova Academy
49 Morton Avenue
Petersburg, VA 23805
(804) 324-3906

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Feb. 24, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced renewal inspection was initiated and concluded on 2/24/2023. The inspector(s) were on site from approximately 10:40 am-12:20 pm. There were 11 children present, ranging in ages from 19 months to 3 years, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies, nutrition and background checks. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-780-150-A
Description:	Based on a review of five (5) child records and interview, the center did not ensure that one (1) record contained an immunization record on the current form required by the Virginia Department of Health or a physician's form. Evidence: 1. The record of child #4 (date of attendance: 12/12/2022) contained an immunization record dated 12/6/2022. The record was from a patient portal and not printed on a physician's form or VDH form. 2. Administrational acknowledged that the immunization record submitted at the time of attendance was not on an accepted form.
Plan of Correction:	Moving forward, the administration staff will ensure all parents submit the required documents on accepted form within the required time frame.
Standard #:	8VAC20-780-40-M
Description:	Based on observation and interview, the center did not ensure to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present. Evidence: 1. An allergy list was posted in three (3) rooms. The allergy list did not contain a cover sheet. 2. Administration acknowledged that the information was not posted in a confidential manner.
Plan of Correction:	A colored piece of construction paper will cover all allergy lists posted in each room to ensure the confidentiality of each student.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of five (5) children's records and interview, the center did not ensure to maintain a record for two (2) children that contained the required information. Evidence: 1. The record of child #3 (date of attendance: 12/28/2022) was missing the addresses of two (2) emergency contacts. The record of child #4 (date of attendance: 12/12/2022) was missing an address for one (1) of the two (2) emergency contacts. Children's records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. 2. Administration acknowledged that the records were incomplete.
Plan of Correction:	We will email the parent/guardian requesting missing information of each record needed on 2/24/2023 so that the records can be updated by Monday 27th.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation and interview, the center did not ensure that two (2) outlets had protective covers that were of a size that could not be swallowed by children. Evidence: 1. Two (2) outlets were observed without protective covers. 2. Administration acknowledged that the outlets did not have covers.
Plan of Correction:	To ensure proper coverage of outlets and safety for students, teachers will do a daily observation of their rooms prior to children entering daily.