VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Children's Harbor - Olde Towne
620 London Street
Portsmouth, VA 23704
(757) 397-2980

Current Inspector: Arlene Agustin (804) 629-7519

Inspection Date: Feb. 28, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Technical assistance given and licensing standards were reviewed regarding medication logs with signatures and spacing of infant crawling area and infant rooms.

Comments:

An unannounced monitoring inspection was conducted on February 28, 2023, from 10am to 1:40pm. There were 44 children and 14 staff members present. The Inspector reviewed seven children?s records and five staff records. The Inspector observed staff and children?s interactions throughout the inspection. Children were observed during group activity, indoor and outdoor play, diapering, handwashing, and naptime. The medications were observed. The transportation van was observed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented. The violations are listed on the violation notice issued to the center and were reviewed with the center director at the exit interview.

Violations:

Standard #:	22.1-289-036-B-4
Description:	Based on record review and interview, it was determined that the center did not ensure that they obtain a copy of the results of a criminal record and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. The record for Staff #3, (date of hire 12/07/2022) did not contain documentation of a completed criminal record check and child abuse and neglect registry check from outside of the state of Virginia. The sworn statement signed 01/09/22, indicated Staff #3 had previously lived outside of the state of Virginia within the last five years. 2.The record for Staff #4, (date of hire 02/13/2023) did not contain documentation of a completed criminal record check and child abuse and neglect registry check from outside of the state of Virginia. The sworn statement signed on 02/09/2023, indicated Staff #4 had previously lived outside of the state of Virginia within the last five years. 3. Administrative Staff #1 confirmed the required background checks were not requested or completed for both Staff #3 and Staff #4.
Plan of Correction:	The center responded with the following: Administrative staff will request the criminal record check and child abuse and neglect registry check from outside of the state of Virginia for both Staff #3 and Staff #4. The documentation of the results of the checks will be sent to the licensing inspector within 10 business days.
Standard #:	8VAC20-780-270-A
Description:	Based on observation and interview, it was determined that the areas and equipment of the center, inside and outside, be maintained in a safe and operable condition. Evidence: 1. In the school age bathroom, the flooring behind the sink and toilet is cracked. This area is in reach of children. 2. In the PreK classroom, there is peeling paint throughout the classroom and doors. The blue bookshelf in the open play area is not bolted to the wall. The bookshelf is a tipping and injury hazard to the children in care. 3. In the toddler room, the edge of the carpet is lifting off the floor which poses a tripping hazard for the children in care. 4. In the infant room, the pop-up cloth tent is ripped in several areas and shedding several pieces of long string which poses as an injury, strangulation, and choking hazard to the infants in care. 5. In the 2 year old classroom, the legs of the children?s chairs are peeling paint. 6. In the 2 year old classroom, there is a part of the wall in the classroom that is missing baseboards which poses as an injury hazard to children in care. 7. In the 3 year old classroom, the plastic couch is broken with a 3 inch crack to the seat. This poses as an injury and pinching hazard when the children sit on the couch. 8. While walking through the center, Staff #1 confirmed the concerns of the information listed above and how they pose hazards to the children.
Plan of Correction:	The center responded with the following: Work orders were placed to get the cracked floor fixed in the bathroom as well as a fresh coat of paint on walls and areas that have peeling paint. The blue bookshelf will be bolted to the wall. The carpet edges will be fixed to prevent tripping hazards and the tent in the infant room was disposed of. The plastic couch that is broken in the toddler room will also be thrown away.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and interview, it was determined that the center did not ensure that hazardous substances such as cleaning materials be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the 3 year old classroom, the was a cabinet with two disinfectant bottles and two bottles of bleach water that were not locked. The bottles have a warning label, ?Keep out of reach of children.? 2. Staff #1 confirmed that the cabinet was unlocked with cleaning materials.
Plan of Correction:	The center responded with the following: During the time of the inspection, a lock was placed on the cabinet.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation and interview, it was determined that the center did not ensure that the electrical outlets have protective covers that are of a size that cannot be swallowed by children. Evidence: 1. In the toddler room, there is an electrical outlet that does not have a protective cover. 2. In the 2 year old classroom, there are a set of electrical outlets that do not have protective covers. The outlets are in reach of children in care. 3. In the infant room, there are a set of outlets that do not have protective covers. 4. Staff #1 confirmed that the three rooms listed above did not have the appropriate protective outlet covers.
Plan of Correction:	The center responded with the following: During the time of the inspection, Staff #1 was able to place protective covers to the outlets in the three rooms. Staff #1 will also ensure that all outlets covers throughout the building are protected and covered.