VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Proverbs Place Child Care & Learning Center
16622 Dumfries Road
Dumfries, VA 22025
(703) 565-5062

Current Inspector: Angela Dudek (804) 629-8167

Inspection Date: Feb. 10, 2023

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

8VAC20-780-60 Reviewed requirements for items to be included in child files. Emergency contact information should be available to someone at the center at all times. 8VAC20-780-70 Staff emergency contact information should be available to someone at the center at all times. 8VAC20-780-230A If Volunteers are in the classroom they should have all appropriate paperwork and should not be used in ratio in the classrooms. 8VAC20-780-230B If Volunteers are in the classroom they should have all appropriate paperwork and should always be in sight and sound of a staff member. 8VAC20-780-560G All food from home, including water bottles if filled at home, will need to be labeled with name and date. 8VAC20-780-560J Sanitizer should always be available to staff so that they can sanitize before and after children eat. Clorox wipes cannot replace a sanitizer.

Comments:

A complaint investigation was completed on 2/10/2023 at 3:00pm to 5:25pm. The complaint consisted of allegations received by the Licensing Office regarding the center not being in compliance with staff/child ratio requirements. There were 28 children ages 22 months to age 5 years old supervised by 4 staff. The physical plant, attendance, 6 staff records, 2 volunteer records and 6 children?s records were reviewed. Children were observed having snack, participating in free play, and reading. Based on staff interviews, observation and review of attendance for the classrooms, the preponderance of evidence does not support the allegation. Therefore, the complaint is determined to be not valid. Violations cited today were found during the course of the investigation not directly related to the complaint. Areas of non-compliance are identified in the Violation Notice. Please email with questions at: Angela.Dudek@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Complaint related:	No
Description:	Based on review of 6 staff records and 2 volunteer records, the provider did not obtain documentation of the results of a national fingerprint background check prior to date of hire or volunteering. Evidence: 1)The record for Staff #1 (Date of Hire 8/2/21), did not contain documentation of a fingerprint background check completed prior to their date of hire. The fingerprint background check in the record was dated 8/10/21. 2)The record for Volunteer #1 (start of volunteering 1/3/22), did not contain documentation of a fingerprint background check completed prior to their date of volunteering.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-4
Complaint related:	No
Description:	Based on review of 6 staff records, the center did not obtain the results of a criminal history record check and a central registry check from all states in which staff members have resided within the last five years prior to employment. Evidence: The record for Staff #1 (date of hire 8/2/21) did not contain documentation of a completed criminal history record check from all states where they resided within the last five years prior to employment. 2)The record for Staff #1 (date of hire 8/2/21) did not contain documentation of a completed central registry record check from all states where they resided within the last five years prior to employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-B
Complaint related:	No
Description:	Based on review of 6 staff records and 2 volunteer records, the center did not obtain documentation of a completed sworn disclosure statement for each staff prior to date of hire or volunteering. Evidence: 1)The record for Staff #4 (date of hire 2/6/23) did not contain documentation of a completed sworn disclosure statement prior to the date of hire. 2)The record for Volunteer #1 (start of volunteering 1/3/22) and Volunteer #2 (start of volunteering 1/3/22) did not contain documentation of a completed sworn disclosure statement prior to the start of volunteering.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-C-2
Complaint related:	No
Description:	Based on review of 6 staff records and 2 volunteer records, the center did not obtain documentation that a central registry search was completed by the end of the 30th day of employment or volunteering. Evidence: 1)The record for Staff #6 (date of hire 8/1/22) did not contain documentation that a central registry search was completed within 30 days of employment. There were no Central registry results in the file. No documentation of follow up was in the file. 2)The record for Volunteer #1 (start of volunteering 1/3/22) and Volunteer #2 (start of volunteering 1/3/22) did not contain documentation that a central registry search was completed within 30 days of the start of volunteering. There were no Central registry results in the file. No documentation of follow up was in the file.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-130-A
Complaint related:	No
Description:	Based on review of 6 child records, the center did not obtain documentation of immunizations for a child prior to the first day of attendance. Evidence: The record for Child #2 (Start date 1/1/22) did not contain documentation of immunizations prior to the first day of attendance.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Complaint related:	No
Description:	Based on review of 6 child records, the center did not obtain documentation of a physical examination under the direction of a physician for a child prior to the first day of attendance or within 30 days after the first day of attendance. Evidence: 1)The record for Child #2 (Start date 8/22/22) and Child #6 (Start date 11/16/22) did not contain documentation of a physical prior to the first day of attendance or within 30 days after the first day of attendance. The record for Child #5 (Start date 8/22/22) did not contain documentation of a physical prior to the first day of attendance or within 30 days after the first day of attendance. The physical on file was dated 5/18/22.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Complaint related:	No
Description:	Based on review of 6 staff records and 2 volunteer records, the center did not obtain documentation of a negative tuberculosis (TB) test or screening for staff or volunteer at the time of employment and prior to contact with children. Evidence: 1)The file for Staff #1 (date of hire 8/2/21) did not contain documentation of a negative tuberculosis (TB) test or screening at the time of employment and prior to contact with children. The negative tuberculosis (TB) test or screening contained in the file is dated 8/6/21. 2)The file for Staff #5 (date of hire 9/8/21) did not contain documentation of a negative tuberculosis (TB) test or screening at the time of employment and prior to contact with children. The negative tuberculosis (TB) test or screening contained in the file is dated 10/29/21. 3)The file for Staff #6 (date of hire 8/1/22) did not contain documentation of a negative tuberculosis (TB) test or screening at the time of employment and prior to contact with children. The negative tuberculosis (TB) test or screening contained in the file is dated 11/2/22. 4)The file for Staff #4 (date of hire 2/6/23) did not contain documentation of a negative tuberculosis (TB) test or screening at the time of employment and prior to contact with children. 5)The file for Volunteer #1 (start of volunteering 1/3/22) and Volunteer #2 (start of volunteering 1/3/22) did not contain documentation of a negative tuberculosis (TB) test or screening at the time of employment and prior to contact with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Complaint related:	No
Description:	Based on review of 6 staff records and 2 volunteer records, the center did not obtain all of the required documentation for volunteer records. Evidence: 1)The center did not have documentation for Volunteer #1 (start of volunteering 1/3/22) and Volunteer #2 (start of volunteering 1/3/22) that two or more references as to character and reputation as well as competency were checked before volunteering. 2) The center did not have documentation for Volunteer #1 (start of volunteering 1/3/22) and Volunteer #2 (start of volunteering 1/3/22) of address, verification of age requirement, and name, address, and phone number of a person to be notified in an emergency.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Complaint related:	No
Description:	Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs. Evidence: In the Preschool and Prekindergarten classrooms, there was no documentation of departure for any of the children on 2/6/23 through 2/10/23.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-90--A
Complaint related:	No
Description:	Based on review of 6 child records, the center did not obtain parent authorization for emergency medical care should an emergency occur when the parent cannot be located immediately. Evidence: The record for Child #3 (Start date 1/9/23) and Child #4 (start date 10/11/22) did not contain parent authorization for emergency medical care in case of an emergency when the parent cannot be reached.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-200-A
Complaint related:	No
Description:	Based on review of 6 staff records and interview with staff, the center did not ensure that they have a qualified program director or back up program director who meets one of the director qualifications who is regularly on site at least 50% of the center?s hours of operation. Evidence: Based on staff interview, the Center Director?s last day of employment was 1/3/2023. During interview, Staff #4 (date of re-hire 2/6/2023) confirmed they are the backup director. Their file does not contain documentation that they are qualified for the program director position.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Complaint related:	No
Description:	Based on review of 6 staff records, the center did not ensure that the Virginia Department of Education-sponsored orientation course was completed within 90 calendar days of employment. Evidence: The records for Staff #6 (date of hire 8/1/2022) did not contain documentation that the Virginia Department of Education-sponsored orientation course was completed within 90 calendar days of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-D
Complaint related:	No
Description:	Based on interviews, and review of 6 staff records and 2 volunteer records, the center did not ensure that each grouping of children had at least one staff member that met the qualifications of program leader or program director regularly present. Evidence: Staff #5 (Date of hire 9/8/21) was alone with the children in the older infant classroom at 3:00pm-6:30pm and does not have documentation on file that they meet the qualifications of program leader or program director.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-A
Complaint related:	No
Description:	Based on observation, the center did not ensure that children wash their hands with soap and running water or disposable wipes before and after eating meals or snacks. Evidence: In the Preschool classroom, when the last 2 children who were eating finished their snack, the 2 children began playing and did not wash their hands with soap and running water or disposable wipes after eating as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-B
Complaint related:	No
Description:	Based on observation, the center did not ensure that disposable diapers were disposed in a storage system that is either foot-operated or used in such a way that neither the staff member?s hand nor the soiled diaper touches an exterior surface of the storage system during disposal. Evidence: During inspection in the older infant classroom, an open plastic trash bag of soiled disposable diapers were stored on top of the trash can.
Plan of Correction:	Not available online. Contact Inspector for more information.