VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Midlothian Kids Academy
6761 Temie Lee Parkway
Midlothian, VA 23112
(804) 293-4133

Current Inspector: Cindy Horne (804) 297-4469

Inspection Date: Feb. 24, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

A monitoring inspection was conducted on 2/24/2023 with the center director and staff. There were 98 children present, ranging in ages from 3 months to 12 years, with 21 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 10 child records and 10 staff records were reviewed. The children were having rest time, arriving from school, eating afternoon snack, playing outdoors, and having free play with manipulatives. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Time of today?s inspection: 1:30 pm to 5:00 pm. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of ten staff files, the facility failed to obtain a national fingerprint background check for two staff prior to employment as required. Evidence: Staff 2 (date of employment 9/28/2022) did not receive fingerprint results until 11/15/2022. Staff 3 (date of employment 10/31/2022) did not have fingerprint results until 2/1/2023. Center management confirmed the staff worked without results.
Plan of Correction:	Center director explained that the background checks were requested through the Background Portability system. The background checks were not returned, and there was some confusion in the process. Staff were sent to Fieldprint when Portability did not work.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of ten staff files, the facility failed to have documentation of a completed search of the central registry (CPS check) on file for each staff within the first 30 days of employment. Evidence: 1. Staff 2 (date of employment 9/28/2022) did not have a completed search of the central registry until 2/10/2023. Staff 2 (date of employment 10/31/2022) did not have a completed search of the central registry until 2/1/2023. 2. Staff 5 (date of employment 5/25/2022) and Staff 10 (date of employment 7/26/20222 did not have documentation of a search of the central registry on file. There was no documentation of having submitted the search of the central registry within 7 days of employment as required.
Plan of Correction:	Center director explained that the background checks were requested through the Background Portability system. The background checks were not returned, and there was some confusion in the process. Staff were sent to Fieldprint when Portability did not work.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: the landscape fabric on the toddler playground was exposed and ripped, causing a tripping hazard.
Plan of Correction:	The tripping hazard will be addressed by management.
Standard #:	8VAC20-780-510-B
Description:	Based on review of seven medications for six children, the facility failed to have written authorization from the parent to administer medication. Evidence: The parent did not provide written authorization for the facility to administer medication to Child A or Child B.
Plan of Correction:	The medication authorizations will be requested from the parents.
Standard #:	8VAC20-780-510-E
Description:	Based on review of seven medications, the center failed to follow procedures to prevent an outdated medication to be on-site. Evidence: The emergency medication for Child D expired 10/06/2022.
Plan of Correction:	Center director will request a new medication for Child D.