VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Children of America Salem Church, LLC
12008 Old Salem Church Rd
Fredericksburg, VA 22407
(540) 548-1555

Current Inspector: Donna Liberman (540) 359-5244

Inspection Date: Jan. 19, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Staffing and Supervision. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Provided consultation on standards: 80A: For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Emergency responders and others should be able to determine (at-a-glance) who is and is not in the classroom at any given time. 350-Q-2: A center may temporarily reassign a child from his regular group and staff members for reasons of administrative necessity but not casually or repeatedly disrupt a child's schedule and attachment to his staff members and group Children are not to be moved back and forth between classrooms so that staff members may clock out early.

Comments:

A joint inspection was initiated on 1/19/2023 with the local department of social services to investigate a self-reported incident regarding supervision of children and care, protection and guidance. Interviews were conducted and documentation was reviewed. Additional interviews were conducted on 1/30/23, 2/9/23, and 2/13/2023. Based on evidence obtained, a violation notice was issued to the facility. An exit interview was conducted on 3/13/2023. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by 4:00pm on Monday, 3/20/2023. If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-40-E
Description:	Based on review of the center's policies and procedures, and multiple staff interviews, it was determined that the center failed to ensure that staff followed the center's own policies and procedures required by the standards for identifying where attending children are at all times. Evidence: The center's policy on classroom attendance states, "When a class is moved from their room for any reason, attendance is taken by matching faces to names on the attendance sheet. Before leaving any location, employees are to check the area, including bathrooms, behind furniture, doors and learning equipment for children. Employees document this procedure on the Classroom Movement Log, and then have it verified by management, before children leave the room." On the incident date of January 12, 2023, staff #2 and management #3 did not follow the center's attendance policy, which resulted in leaving a three year old child alone in a classroom for approximately one hour.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-A
Description:	Based on interviews with staff, and a review of documentation, it was determined that staff supervising children did not always ensure their care, protection and guidance. Evidence: 1) On 1/12/2023, from approximately 5:20 - 6:33pm staff were unaware that child #1 (age three) was sleeping on the floor in the back of the preschool II B classroom. 2) Three staff had responsibility for the supervision of child #1, and the three staff did not observe child #1, check the attendance roster, count the children, or take attendance during this time. 3) Staff #2 entered the preschool II B classroom at approximately 5:20pm, to relieve Staff #1, and proceeded to sit down and color with the children at the table. Staff #2 did not check the attendance roster, or walk through the classroom, therefore was unaware that child #1 was asleep in the back of the classroom. 4) Management #3 was not aware that child #1 was asleep in the back of the preschool II B classroom when they "peeked" into the classroom and told staff #2 to transition the five children to the school age classroom. 5) Staff #4 was not aware that child #1 was supposed to be in their classroom when five children transitioned from the preschool II B classroom to the school age classroom at approximately 5:30pm. Staff #4 did not take attendance, check the attendance roster or count the children entering their classroom. 6) Staff were unaware that child #1 was asleep in the preschool II B classroom until staff #5, accompanied by a set of parents, discovered the child at approximately 6:33pm.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-D
Description:	Based on multiple interviews with staff, and a review of documentation, the center failed to ensure that in each grouping of children at least one staff member who meets the qualifications of a program leader or program director is regularly present. Evidence: Staff # 1 was alone with a group of children in the preschool II B classroom from approximately 4:40 ? 5:20pm and Staff #2 was alone with a group of children in the preschool II B classroom from approximately 5:20 ? 5:30pm. Interviews reveal that these staff are alone with children several times a week. The records for Staff #1 and Staff #2 do not have documentation of program leader qualifications.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-F
Description:	Based on multiple interviews with staff, and a review of documentation, the center failed to ensure that all children under ten years of age were always in sight and sound supervision of staff. Evidence: 1) On January 12, 2023, at approximately 5:20pm, Staff #2 entered the preschool IIB classroom to relieve Staff #1, and stated that they never saw child #1, (age three). 2) Staff #2 did not know that child #1 was asleep in the back of the classroom, therefore did not have sight supervision from approximately 5:20 ? 5:30pm 3) At approximately 5:30pm, Staff #2 moved five children from the preschool II B classroom to the school age classroom. Staff #2 stated that they turned off the lights and closed the preschool II B classroom door. Child #1 was left alone in the classroom. 4) Staff #4 entered the preschool IIB classroom at approximately 6:33 pm on January 12, 2023, with a set of parents, and discovered child #1 asleep on the floor, behind a book shelf in the back of the preschool II B classroom. Staff #4 stated that they picked up the child, and handed the child to management #3. Child #1 had been alone in the classroom, out of sight and sound supervision, from approximately 5:30 - 6:33pm.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-4
Description:	Based on multiple interviews with staff, and a review of documentation, the center failed to maintain the ratio of one staff for every ten children, ages three up to school age eligible. Evidence: On January 12, 2023 at approximately 5:20pm, there was one staff member alone with 17 children in the school age classroom. The youngest child in the room (Date of birth: 9/3/18) was four years old. At approximately 5:30pm, five additional children were transitioned to the school age classroom, leaving 20 children with one staff member (two children had left). The youngest child in the room (Date of birth 8/5/19) was three years old.
Plan of Correction:	Not available online. Contact Inspector for more information.