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Gifted Minds Academy, Inc.
3500 King Street
Portsmouth, VA 23707
(757) 399-1920

Current Inspector: Heather Harrell (757) 334-4329

Inspection Date: March 23, 2023

Complaint Related: No

Areas Reviewed:
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Comments:
A monitoring inspection was conducted on 3/23/2023. There were 9 children present, ranging in ages from 19 months to 4 years, with 2 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 4 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.

Violations:
Standard #: 8VAC20-770-60-C-2
Description: Based upon a review of records and staff interview, the facility has not ensured that results of a child protective services (CPS) central registry search is obtained within 30 days of employ.
Evidence:
1. Staff 2 stated that staff 1 was hired in the beginning of January when results of a criminal history search were obtained on 1/4/2023. Results of a CPS central registry search have not yet been obtained.
2. Staff 2 verified that results of a CPS search had not yet been obtained.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-140-A
Description: Based upon review of children's records and staff interview, the facility has note ensured that each child has a physical examination by or under the direction of a physician prior to attending or within 30 days after attending.
Evidence:
1. The record provided for child 5, who began attending on 10/16/2020, did not include the results of a physical examination.
2. Staff 2 acknowledged that the results of a physical examination were not in the record of child 5.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-60-A
Description: Based upon review of children's records and staff interview, the facility has not ensured that children's records include all required information.
Evidence:
1. The record provided for child 3 included only one person to be contacted in an emergency when a parent cannot be reached.
2. Staff 2 acknowledged that there was only one emergency contact person listed in the record of child 3.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-70
Description: Based upon review of records and staff interview, the facility has not ensured that staff records include all required documentation.
Evidence:
1. The record provided for staff 4 did not include staff 4's hire date and job title.
2. Staff 2 verified that the record for staff 4 did not have documented the hire date and job title.
3. The records provided for staff 4 and staff 5 included an old sworn disclosure or affirmation statement that did not include the staff person's disclosure of any residence in a state outside of Virginia within the past five years.
4. Staff 2 acknowledged that an old sworn disclosure statement was completed by staff 4 and staff 5 that did not disclose any state other than Virginia in which the staff may have resided.
5. The telephone reference checks for staff 3 did not include the signature of the person who made the call.
6. Staff 2 acknowledged that the telephone reference checks for staff 3 were not signed bby the person making the calls.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-270-A
Description: Based upon observation, the facility has not ensured that areas of the center are maintained to b e safe.
Evidence:
The paint in the open medicine cabinet above the sink in the bathroom used by the children is peeling in a 3 inch strip. This cabinet is where the hand washing soap for the children is kept.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-280-B
Description: Based upon observation, the facility has not ensured that hazardous substances are kept in locked places using safe locking methods that prevent access by children.
Evidence:
The hand soap in the bathroom used by the children had a warning label that included for external use only.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-350-C
Description: Based upon observation, the facility has not ensured that when children are in mixed age groups, the staff-to-children ratio is applicable to the youngest child in the group.
Evidence:
Upon arrival of the inspector, there were 6 children, ages 19 months through 3 years, alone in care with staff 1 in the infant room. The required ratio for this grouping is no more than 3 children in care with one caregiver. The ratio remained out of compliance until the inspector informed staff 1 of the required ratio and that four of the children aged two years and older could be moved to another grouping where required ratio would be met.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-440-G
Description: Based upon observation, the facility has not ensured that cribs are used for children over 12 months if the child is not developmentally ready to sleep on a mat or cot.
Evidence:
There were two children, child 1, aged 22 months, and child 3, aged 19 months, standing in cribs assigned for their use. The records for neither child any documentation indication that the children were not developmentally ready for sleeping on a mat or cot.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-560-F
Description: Based upon observation and staff interview, the facility has not ensured that a menu listing foods to be served for meals and snacks during the current one week period is posted.
Evidence:
1. The posted menu in the facility foyer was dated for March Week 1 - February 27 - March 3.
2. Staff 2 acknowledged that the menu had not been changed to the current week.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 8VAC20-780-560-M
Description: Based upon observation, the facility has not ensured that children are not allowed to drink while walking around.
Evidence:
Child 2, 22 months old, was observed walking around in her crib with a sippy cup full of milk.

Plan of Correction: Not available online. Contact Inspector for more information.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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