VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Children of Valour Christian Academy, LLC
7010 Chestnut Avenue
Newport news, VA 23605
(757) 485-8395

Current Inspector: Christine Mahan (757) 404-0568

Inspection Date: March 22, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 The License. 8VAC20-820 The Licensing Process. 8VAC20-820 Hearing Procedures. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed in detail the required clear documentation for children's records needed.

Comments:

A monitoring inspection was initiated on March 22, 2023 and concluded on March 23, 2023. There were 33 children present, ranging in ages from 12 months to age 5, with 3 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 3 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Contact Christine Mahan, Licensing Inspector with any questions (757) 404-0568

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on record review and staff interviews, the licensee did not ensure, all staff had obtained an out of state criminal history name check (CRC) prior to the first day of employment and an out of state child abuse and neglect search (CPS) was request by the 30th day of employment Evidence: Staff #1?s record did not include an out of state CPS check for Florida where they had lived within the last five years from date of hire (DOH). Staff #1 DOH was 1-3-23.
Plan of Correction:	Closer attention will be paid to application who have lived in other states. An out of state CPS check will be done immediately for the employee.
Standard #:	22.1-289.058
Description:	Repeat Violation Based on observation and provider interview the licensee did not ensure that each building that houses a child day program that is licensed, that serves preschool-age children, shall be equipped with at least one carbon monoxide detector. Evidence: Center owner confirmed there was no carbon monoxide detector.
Plan of Correction:	The carbon monoxide detector has already been installed
Standard #:	8VAC20-780-160-A
Description:	Based on record review and staff interview the licensee did not ensure documentation of the Tuberculosis screening shall be submitted at the time of employment and prior to coming into contact with children. Evidence: Center owner confirmed that Staff #3 did not have documentation of a TB screening and the first date of employment was 1-3-23
Plan of Correction:	Hiring procedures & paperwork will be paid closer attention to so all necessary documents are received prior to start date.
Standard #:	8VAC20-780-40-J
Description:	Based on document review and staff interview the licensee did not ensure injury prevention procedures shall be updated at least annually based on documentation of injuries and a review of the activities and services. Evidence: Center Director confirmed they did not have an annual updated injury prevention plan.
Plan of Correction:	Injury prevention procedure will be updated annually.
Standard #:	8VAC20-780-40-K
Description:	Based on review of center documentation and staff interviews, the licensee did not ensure the center shall develop written procedures for abusive head , including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. Evidence: Center Director confirmed there was not a written policy available for review.
Plan of Correction:	Written procedures were already in place but missing components for coping with crying and safe sleep. Updated procedures to be included with current procedures.
Standard #:	8VAC20-780-40-M
Description:	Based on observation and staff interview, the licensee did not ensure the center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. Evidence: Staff #5 confirmed there was not a list in the 3?s and 4?s room documenting the children with food allergies, sensitivities or preferences and there were two children with sensitivities/ allergies.
Plan of Correction:	Updated list of children sensitivities/ allergies will be properly posted.
Standard #:	8VAC20-780-70
Description:	Based on observation and staff interviews, the licensee did not ensure staff records were available for review and completed with all required documentation. Evidence: 1) The records for Staff #1 through Staff #5 were requested for review. 2) The records for Staff #4 and Staff #5 were not available for review to include but not limited to their background checks. 3) Center owner, confirmed, staff records are supposed to be kept on site, however they had taken them off site to work on them.
Plan of Correction:	All records will be reviewed and up dated accordingly no records will be taken off site in the future
Standard #:	8VAC20-780-240-C
Description:	Based on a review of 3 staff records and staff interviews, the licensee did not ensure each staff member had completed orientation training in all required facility specific topics prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: The records for Staff #1 (hire date 12-9-21), Staff #2 (hire date (1-3-23) and Staff #3 (hire date 1-3-23) did not include information indicating orientation related to prevention of shaken baby syndrome, abusive head trauma and procedures to cope with distraught children including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness was conducted.
Plan of Correction:	Attention to detail. All staff are orientated before starting to work and inspected files had missing dates but the orientations were properly completed.