VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Essential Christian Academy, LLC
628 Cambridge Street, Unit 102
Fredericksburg, VA 22405
(540) 681-1897

Current Inspector: Shawanda Henderson (540) 216-1434

Inspection Date: March 28, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide

Comments:

An unannounced monitoring inspection was conducted with the director on March 27, 2023 beginning at 10:54AM and ending at 12:10PM. There were 17 children, ages 2 through 5 years old, in the care of 3 direct care staff. The children were observed being read a story, playing with age-appropriate toys, and playing outside on the playground. Five children?s records were reviewed. Three staff records were reviewed. The first aid kit, flashlight, and battery-operated radio were observed and in compliance. There were no medications on site to be reviewed. The menu, daily attendance, and emergency drill log were reviewed. The most recent evacuation drill was documented as 2/7/23. The most recent shelter-in-place drill was documented as 5/27/22. The most recent health inspection was dated 1/31/2023. The most recent fire inspection was dated as 7/26/2022. If you have any questions regarding this inspection, contact Shawanda Henderson at 540-216-1434 or Shawanda.Henderson@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on a review of documentation, the center did not obtain fingerprinting criminal history background check prior to 1st day of employment. Evidence: Staff #2 (start date 2/1/22) did not have documentation of a criminal history record check in their record.
Plan of Correction:	The documentation was unable to be located during the inspection. The director will look for the missing document and place it in the record when it is located. If it
Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of documentation, the center did not obtain documentation of a Central Registry Background checks within thirty days of hire. Evidence: Staff #1 (start date 11/01/21), and staff #2 (start date 2/1/22) did not have documentation of a central registry background check in their records.
Plan of Correction:	The documentation was unable to be located during the inspection. The director will look for the missing document and place it in the record when it is located. If the documentation is unable to be located, they will obtain a copy to be placed in the record.
Standard #:	8VAC20-780-130-A
Description:	Based on the review of five children's records, the center failed to obtain documentation of immunization for each child prior to the child's first day of attendance. Evidence: Child A's, start date: 8/8/2022, did not have documentation of immunization.
Plan of Correction:	The director stated that she would request the missing documentation from the parents and update the record once the documentation was received.
Standard #:	8VAC20-780-140-A
Description:	Based on the review of five children's records, the facility did not obtain documentation of a physical examination for each children within 30 days of their start date. Evidence: Child A's, start date: 8/8/2022, record did not have documentation of a physical examination.
Plan of Correction:	The director stated that she would request the following documentation from the parents and update the record once the documentation was received.
Standard #:	8VAC20-780-160-A
Description:	Based on a review of documentation, the center did not obtain documentation of a negative tuberculosis screening for each staff member at the time of employment and prior to coming into contact with children. Evidence: Staff #1 (staff date 11/01/21) and staff #2 (start date 2/01/22) records were missing documentation of negative tuberculosis screening results.
Plan of Correction:	The documentation was unable to be located during the inspection. The director will look for the missing document and place it in the record when it is located. If the documentation is unable to be located, they will obtain a copy to be placed in the records.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation not all of the electrical outlets had protective covers that are of a size that can not be swallowed by children. Evidence: There was an outlet that did not have a protective cover in the 2 year old classroom.
Plan of Correction:	The director stated that she would be speaking with the staff to remind them to check the classrooms to ensure that the outlets have covers.
Standard #:	8VAC20-780-330-B
Description:	Based on observation the climber in the play area did not have sufficient resilient surfacing.in the fall zones. Evidence: There was no resilient surfacing in the fall zone under the slides and under the climber there was less than two inches you could see hard packed dirt.
Plan of Correction:	The director stated that she would create a plan to replace and fluff the mulch in the fall zones to ensure that there is an appropriate amount of resilient surfacing present.