VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Lovettsville School House
5 N. Berlin Turnpike
Lovettsville, VA 20180
(540) 579-8933

Current Inspector: Sarah Marbert (703) 479-4678

Inspection Date: April 3, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

An in person monitoring inspection was conducted today. All groups were in ratio during the inspection. Children were observed eating snack, during diapering, washing hands, transitioning to outside and dancing. 3 staff and 3 child records were reviewed. Injury reports, tummy time, child record violations were discussed with the Director and Owner. If you have questions regarding this inspection, you may contact me at (703) 479-4678 or at Sarah.Marbert@doe.virginia.gov. LI was present today from 9:10 AM - 10:50:AM.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Based on a review of records, one child record did not contain documentation of an immunization record before the child can attend the center. Evidence: 1 of 3 records reviewed did not contain an immunization record before the child attended the center. It was confirmed that the record was not present at the center when it was asked for by the LI, and the child present. (Child 1)
Plan of Correction:	State provided physical form was completed and company stamped and signed prior to child?s enrollment. List of individual vaccinations was obtained by the end of the business day.
Standard #:	8VAC20-780-70
Description:	Based on a review of records, one staff record does not contain documentation of references prior to employment. Evidence: 1 of 3 records reviewed did not obtain references prior to employment. Staff B- (DOH: 6/6/22) *Reference #1 is dated 6/8/22 *Reference #2 is dated 8/5/22
Plan of Correction:	Starting in January 2023, all references have been individually obtained via phone calls made by either the Director or Head of School prior to employee start date to ensure validity of references and to be in compliance with DOE regulations.
Standard #:	8VAC20-780-370-5
Description:	Based on a review of records, one child records does not include documentation of 30 minutes of time spent on their stomach. Evidence: 1 record reviewed for a child that requires time spent on their stomach, did not include documentation of 30 minutes of time spent on their stomach. 20 of the 30 required minutes was documented.
Plan of Correction:	Members of administration will check children?s daily logs at the end of every day to ensure all necessary actions are logged and meet all requirements for daily activities.
Standard #:	8VAC20-780-550-P
Description:	Based on a review of injury reports, all required components were not documented. Evidence: 10 reports were reviewed. *1 report did not include the date and time of parent notification. *3 reports did not include documentation of the time of parent notification. *3 reports did not include documentation of the date, time or method of parent notification.
Plan of Correction:	Injury and incident report date, time, and method of notification are recorded using additional record keeping devices such as Brightwheel and physical attendance logs; all missing elements were corrected shortly after the violation was given.