VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Kid's Cottage
10057 Kings Highway
King george, VA 22485
(540) 625-2059

Current Inspector: Susan Ellington-Sconiers (804) 588-2368

Inspection Date: March 29, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Review model Child Registration Form on VDOE website to assure the center is capturing the required information in Bright Wheels (electronic record).

Comments:

A monitoring inspection was conducted on 03/29/2023 from approximately 11:00 a.m. to 4:45 p.m. There were 20 children present ranging from 3.5 years to 4 years old and 5 staff supervising. The inspector reviewed compliance in the areas of administration, qualifications and training, physical plant, staffing and supervision, programming, medication, special care and emergencies, and nutrition. Five child (5) records and six (6) staff records were reviewed. The information gathered during the inspection determined violations with applicable standards or law. A violation notice was issued. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today, 04/25/2023. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). If you have any questions related to this inspection, please contact Inspector Susan Ellington-Sconiers, at 804-588-2368 or susan.ellington-sconiers@doe.virginia.gov.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on staff record review, the provider failed to have a central registry finding within 30 days of employment. Evidence: The records for S2, employed 01/20/2023, S3, employed 02/09/2023, S4, employed 01/04/2023 did not contain the findings of a central registry search.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-J
Description:	Based on interview, the provider failed to update annually the injury prevention procedures based on documentation of injuries and a review of the activities and services. Evidence: The assistant program director acknowledged that the injury prevention procedures had not been updated annually.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	8VAC20-780-(2)-60-A Based on child record review, the provider failed to ensure that five of five records contained the required information for each child enrolled. Evidence: 1. The record for C1, enrolled 05/14/2022 did not contain: documentation of viewing proof of the child?s identity and age; previous child day care and school attended by the child; and health information required by 8VAC20-780-130 and 8VAC20-780-140. 2. The record for C2, enrolled 05/16/2022 did not contain: documentation of viewing proof of the child?s identity and age; the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached; previous child day care and school attended by the child; and health information required by 8VAC20-780-130 and 8VAC20-780-140. 3. The record for C3, enrolled 11/14/2022 did not contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached and previous child day care and school attended by the child. 4. The record for C4, enrolled 03/27/2023 did not contain the work phone number and place of employment of each parent and previous child day care and school attended by the child. 5. The record for C5, enrolled 08/08/2022 did not contain information regarding previous child day care and school attended by the child.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Based on record review, the provider did not ensure records were kept for six of six staff. Evidence: The record for S1, did not document 16 hours of annual training for 08/2021 ? 08/2022. The record contained documentation of 2 hours of training. The record for S2, employed 01/20/2023, did not document orientation and training as required by 8VAC20-780-240. The record for S3, employed 02/09/2023, did not document orientation and training as required by 8VAC20-780-240 and two employment references. The record for S4, employed 01/04/2023, did not document orientation and training as required by 8VAC20-780-240 and verification of age requirement. Licensing inspector requested the file for S5 working 03/29/2023 and center was unable to locate the file for review. The record for S6, employed 08/01/2022, did not document orientation and training as required by 8VAC20-780-240 and verification of age requirement.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-210-A-1
Description:	Based on staff record review, the provider failed to ensure program leader qualifications for two (2) staff designated as program leaders. Evidence: Records for S2 and S4 did not contain documentation showing possession of Program Leader qualifications by either: meeting endorsement or bachelor?s degree requirement; educational requirements and programmatic experience; or supervised programmatic experience.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the provider did not ensure that all areas and equipment of the center, inside and outside be maintained in a clean, safe, and operable condition. Evidence: 5 overhead lights in the new school age classroom not operational. Peeling paint on the bathroom wall in the 3?4-year-old classroom. Rest mats observed with cracked plastic prohibiting adequate sanitizing. Television power cord observed within children?s reach in the 3?4-year-old classroom. Sharp and broken metal fencing observed at the rear of the children?s playground.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-F
Description:	Based on observation the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: Child, C1, age 4, was observed by licensing inspector and program director coming out of a classroom bathroom while his teachers and classmates were out on the playground. The program director intervened and escorted C1 to the playground to be reunited with the class and teachers. The center reviewed its camera footage and observed C1, classmates, and two teachers exiting the building for the playground at 11:00 a.m. The video then showed C1 entering the building at 11:00:54 a.m. without a staff. C1 was then observed at 11:04 a.m. coming out of the bathroom. The teachers reported to the program director ?they saw him come outside but were not aware he had gone back inside to use the restroom.?
Plan of Correction:	Not available online. Contact Inspector for more information.