VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hopkins House - Helen Day Preschool Academy
1224 Princess Street
Alexandria, VA 22314
(571) 480-4087

Current Inspector: Karen Dickens (571) 423-6978

Inspection Date: April 24, 2023

Complaint Related: No

Areas Reviewed:

? 8VAC20-780 Administration. ? 8VAC20-780 Staff Qualifications and Training. ? 8VAC20-780 Physical Plant. ? 8VAC20-780 Staffing and Supervision. ? 8VAC20-780 Programs. ? 8VAC20-780 Special Care Provisions and Emergencies ? 8VAC20-780 Special Services. ? 8VAC20-820 THE LICENSE. ? 8VAC20-820 THE LICENSING PROCESS. ? 8VAC20-820 HEARINGS PROCEDURES. ? 8VAC20-770 Background Checks (8VAC20-770) ? 20 Access to minor?s records ? 22.1 Background Checks Code, Carbon Monoxide ? 63.2 Child Abuse & Neglect ? 8VAC20-790 Subsidy Regulations.

Comments:

An unannounced renewal inspection was conducted today between the hours of 11:00am-1:30 pm. There were a total of 40 children with 11 supervising staff members present. Children were observed during lunch time, handwashing, diapering, engaged in group activities and outdoor play time. A selection of staff and children records and other documents were reviewed. The physical space, emergency supplies, evacuation drills, attendance records, and the Emergency Preparedness Plan were reviewed. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at Karen.dickens@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on record review and interview, the center did not obtain fingerprint results prior to the first day of employment. Evidence: 1. Staff #1's record (Date of hire-03/13/2023) contained documentation of fingerprint results after the first day of employment. The fingerprint results were dated 03/16/2023. The record contained documentation of a Sworn Statement dated 03/13/2023 and staff orientation dated 03/13/2023. 2. Staff #1 confirmed that the fingerprint results were obtained after the first day of employment.
Plan of Correction:	All background checks will be conducted by upper management (HR) department and will be conducted before the date of hire.
Standard #:	22.1-289.035-B-4
Description:	Based on record review and interview, the child day center did not obtain a copy of the results of a criminal history background record information check from any state in which the individual has resided in the preceding five years prior to the first day of employment. Evidence: 1. Staff #1's record (Date of hire-03/13/2023) contained a Sworn Statement that states that they live in Washington D.C. Staff #1's record did not contain documentation of an out of state criminal background check for Washington D.C. 2. Staff #1 confirmed that a copy of the results of a criminal background check for Washington D.C. had not been obtained prior to the first day of employment. Staff #1 stated that an out of state criminal background check has been submitted for Washington D.C., but results have not been returned.
Plan of Correction:	All background checks will be conducted by upper management to ensure that all background checks are conducted in a timely manner. The out of state background check for Washington D.C. has been submitted and management are awaiting results.
Standard #:	8VAC20-780-140-A
Description:	Based on record review, children's records did not contain a physical examination under the direction of a physician within 30 days after the first day of attendance. Evidence: 1. Child #1's record (Start date-01/17/2023) did not contain documentation of a physical examination. 2. Child #5's record (Start date-03/13/2023) did not contain documentation of a physical examination.
Plan of Correction:	Management will contact the parents to obtain a copy of the physical examinations.
Standard #:	8VAC20-780-160-A
Description:	Based on record review, each staff member did not submit documentation of a negative tuberculosis(TB) is screening at the time of employment and completed within 30 calendar days of the date of employment. Evidence: 1. Staff #1's record (Date of hire-03/13/2023) contained documentation of a negative TB screening at the time of employment. The TB screening was dated 03/16/2023. 2. Staff #3's record (Date of hire-04/21/2023) contained documentation of a negative TB screening not within the last 30 calendar days of the date of employment. The TB screening was dated 02/07/2023. 3. Staff #4's record (Date of hire-04/11/2023) contained documentation of a negative TB screening not within the last 30 calendar days of the date of employment. The TB screening was dated 02/01/2023.
Plan of Correction:	Moving forward, management will ensure that TB screening are submitted at the time of employment or within 30 calendar days of the date of employment.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the Toddler classroom, a bottle labeled bleach and water and soap and water were sitting on a high shelf and not kept in in a locked place using a safe locking method.
Plan of Correction:	The bleach and water was locked up in a cabinet at the time of the inspection.
Standard #:	8VAC20-780-280-D
Description:	Based on observation, cleaning and sanitizing materials were not stored in areas separate from food. Evidence: 1. In the Infant classroom, a container of bleach sanitizing wipes was located in a cabinet with containers of applesauce, infant formula, plates, bowls, and spoons.
Plan of Correction:	The bleach sanitizing wipes were removed from the cabinet.
Standard #:	8VAC20-780-500-A
Description:	Based on observation, staff did not wash their hands with soap and running water before or after a diaper change. Evidence: 1. In the two year old classroom, Staff #6 (Date of hire 08/17/2022) did not wash their hands before or after a diaper change.
Plan of Correction:	The staff members will be retrained on handwashing for staff and children.