VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Head Start at Poplar Creek
3302 Craggy Oak Ct
Williamsburg, VA 23188
(757) 229-9332

Current Inspector: Christine Mahan (757) 404-0568

Inspection Date: April 24, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 The License. 8VAC20-820 The Licensing Process. 8VAC20-820 Hearing Procedures. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was initiated and concluded on April 24, 2023. There were 57 children present, ranging in ages from 3 years to age 5, with 9 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 6 child records and 6 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please contact the Licensing Inspector, Christine Mahan with any questions. (757) 404-0568

Violations:

Standard #:	8VAC20-770-40-D-1-b
Description:	Based on record review and staff interviews, the licensee did not ensure any employee of a licensed facility who is involved in the day-to-day operations or who is alone with, in control of, or supervising one or more children shall have a Sworn statement or affirmation prior to first day of employment at the facility. worn Evidence: The record for Staff #5 (hire date was 6-7-2022) did not include a sworn statement. Staff #5 was observed working on the day of inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of 5 staff records and staff interviews, the licensee did not ensure each staff member had obtained by the end of the 30th day of hire the results of the Central Registry (CPS) finding for the state of Virginia. Evidence: Staff # 5?s date of hire 6-7-2022 does not have documentation of a CPS check conducted. Staff #5 was observed working on the day of the day of the inspection
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and staff interviews, the licensee did not ensure to maintain and keep at the center a separate record for each child enrolled which contained the required information. Evidence: The following records were determined incomplete as listed below; 1.Child #3 (first date of attendance 8-29-22 and Child #5 (first date of attendance 8-29-22) did not have documentation of physical examination within 30 days after the first day of attendance 2.Child #4 (first date of attendance 10-12-22) did not have documentation of physical examination within 30 days after the first day of attendance or documentation of immunization before the child can attend the center.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Based on a record review and staff interviews, the licensee did not ensure that staff have all required information at the center. Evidence: The following records were incomplete as listed below; 1) The record for #2 and Staff #4 did not have emergency contact information and required health related information which is required to be available and at the center. 2) The record for Staff #5 did not include reference checks conducted prior to hire.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based on center documentation review and observation, the licensee did not ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: During inspection in Room #3, 15 children were observed and only 13children were listed on the attendance sheet. The last two children arrived in the classroom at 10:00 and 10:03. Licensing inspector reviewed the attendance list at 11:05.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-E
Description:	Based on staff record review and staff interviews, the licensee did not ensure each staff member had obtained within 30 days of the first day of employment, training in first aid and cardiopulmonary resuscitation (CPR), as appropriate to the age of the children in care. Evidence: Staff #3 (hire date 3-3-23) did not have documentation of CPR / First Aid orientation.
Plan of Correction:	Not available online. Contact Inspector for more information.