VIRGINIA DEPARTMENT OF SOCIAL SERVICES

ImagiNation Learning Center - Bristow
8299 Harness Shop Road
Gainesville, VA 20155
(703) 743-8667

Current Inspector: Cathy Aylor (540) 222-6352

Inspection Date: April 12, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-790 Subsidy Regulations. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Consultation provided over allergy/dietary restriction/sensitivity list (allergy list) ? Make sure allergy list are kept confidential in each room or area where children are present. Make sure that the supplemental page of the Inspection report is not posted. Make sure that chairs are not stacked on tables in classrooms where they could fall on a child or present a hazard. Vitamins and dietary supplements should be considered over the counter medications for regulatory purposes, and therefore meet all regulatory requirements on non-prescription medications. Only MAT certified staff in a child day program are authorized to administer the vitamin or supplement to a child (this includes mixing, dosing and feeding)

Comments:

An unannounced monitoring inspection was conducted with the director from 8:00 a.m. - 11:55 a.m. Nineteen children were present with 5 staff providing supervision. The ages of the children ranged from 6 months to 5 years. The older children were observed in gross motor play and the infants were observed having breakfast, the teachers were responsive and attentive to the children?s needs. Medications for two children and seven injury/accident reports were reviewed. Eleven children?s files and 9 staff files were reviewed. The areas of non compliance is outlined on the violation notice.

Violations:

Standard #:	8VAC20-770-60-B
Description:	Based on review of ine staff records, the center did not obtain documentation of a completed sworn disclosure statement for each staff prior to date of hire. Evidence: Staff B was hired on 2/13/23, however the Sworn Disclosure Statement was dated 2/14/23.
Plan of Correction:	We will remember to obtain the sworn disclosure statement before employment.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of nine staff records, the center did not obtain documentation of the results of a central registry search within 30 days of employment for an employee. Evidence: Staff C was hired on 12/12/22, the Central Registry background was requested on2/23/23 and was obtained on 3/1/23.
Plan of Correction:	I will remember to send off for this background check within 7 calendar days and if not back at the 30th day to call and check on the status within 4 days. I will document these dates in the file.
Standard #:	8VAC20-780-160-A
Description:	Based on review of nine staff records, the center did not obtain documentation of a tuberculosis (TB) test or screening for staff within the last 30 calendar days of the date of employment. Evidence: Staff A was hired on 2/23/23. The tuberculosis test on file is dated 12/8/22 which is more than 30 days prior to employment.
Plan of Correction:	I will make sure to get the tuberculosis test/screening no more than 3o days before employment or at the time of employment.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances such as cleaning agents were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. Licensing Inspector?s (LI?s) observed two fragrance sprays on a shelf in an unlocked cabinet in the infant classroom. The sprays had cautions, warnings and flammable instructions. 2. In an unlocked kitchen, the LI?s observed cooking spray, with flammable warnings, on shelf accessible to children. There were three containers of concentrated detergents stored under the sink in the unlocked kitchen.
Plan of Correction:	We will make sure all hazardous substances are kept locked.
Standard #:	8VAC20-780-500-A
Description:	Based on observation it was determined that all children did not washed their hands before eating meals or snack. Evidence: LI?s observed a child being dropped off in the infant class and served food. The teacher did not wash the child?s hands before the child began eating.
Plan of Correction:	Staff will be retrained on handwashing requirements.
Standard #:	8VAC20-780-510-E
Description:	Based on review of two medications, the center did not have written authorization from the parent or physician to administer a dietary supplement to a child in care. Evidence: There was no parental or physician authorization to administer a Gel mix Thickener to Child A, 16 months of age. The direction label stated to consult a medical professional before using. The center has been mixing and administering the dietary supplement to child A without written authorization
Plan of Correction:	We will make sure to obtain medication authorization for all dietary supplements.
Standard #:	8VAC20-780-510-N
Description:	Based on review of record keeping and interview, it was determined that the center has not kept a record of medication given to children. Evidence: There was no record of medication given for a dietary supplement that has been administered to Child A.
Plan of Correction:	We will make sure to document the administration of dietary supplements.