VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Gifted Minds Academy, Inc.
3500 King Street
Portsmouth, VA 23707
(757) 399-1920

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: May 3, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was conducted on 5/3/2023. There were 13 children present, ranging in ages from 18 months to 4 years, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies and nutrition food service. Lunch service and nap time were observed. A total of 3 child records and 3 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.

Violations:

Standard #:	8VAC20-780-80-A
Description:	Based upon review of documentation and staff interview, the facility has not ensured that for each group of children, a written record of daily attendance that documents the arrival and departure of each child in care as it occurs is maintained. Evidence: 1. The written record of attendance for today, 5/3/2023, was reviewed. The before school children checked in as in care did not indicate the departure of the children to go to school. 2. Staff 1 acknowledged that the attendance record di not record the departure of the school age children upon leaving for public school.
Plan of Correction:	The facility responded with the following: Before and After care will have a weekly sheet with in and out documented.
Standard #:	8VAC20-780-240-A
Description:	Based upon review of staff records and staff interview, the facility has not ensured that staff complete the Va Dept. of Education sponsored preservice orientation course within 90 calendar days of employment. Evidence: 1. The record provided for staff 2 indicated an employment date of 4/24/2023. The record did not include documentation that staff 2 completed the required preservice orientation course. 2. The record provided for staff 4 indicated an employment date of 1/4/2023. the record did not include documentation that staff 4 completed the required preservice orientation course. 3. Staff 1 acknowledged that there was no documentation in the records to demonstrate that staff 2 and staff 4 had completed the required preservice orientation course.
Plan of Correction:	The facility responded with the following: Employees will be able to complete the 10 hr. training within a limited time of date of hier in prefer to continue working.
Standard #:	8VAC20-780-340-D
Description:	Based upon observation, review of staff records and staff interview, the facility has not ensured that in each grouping of children at least one staff member who meets the qualifications of a program leader is present. Evidence: During the inspection, staff 4 was supervising three children aged 18 months to 2 years in the infant classroom at the back of the facility. Staff 1 identified staff 4 as the program leader of that group. The record provided for staff 4 did not include documentation to verify that staff 4 is program leader qualified.
Plan of Correction:	The facility responded with the following: All Employees must show proof of employment from a licensed daycare with six months of experience.
Standard #:	8VAC20-780-440-B
Description:	Based upon observation and staff interview, the facility has not ensured that rest mats are identified for use by a specific child. Evidence: The mats used by the children were not labeled with a child's name to identify which child was to use which mat. The mats were numbered, however staff 1 stated that they did not have a chart to indicate which mat was assigned to which child.
Plan of Correction:	The facility responded with the following: Mats and bedding will be given same number and chart will be posted.
Standard #:	8VAC20-780-450-B
Description:	Based upon observation and staff statement, the facility has not ensured that linens are assigned for individual use. Evidence: As the children two years of age and older were preparing for nap time, staff 2 was heard asking a child if a blanket belonged to him. Staff 2 stated to the child "you used that blanket yesterday". The blankets were no labeled in any way to identify to which child the blankets belonged.
Plan of Correction:	The facility responded with the following: Mats and bedding will be given the same number and chart will be posted.
Standard #:	8VAC20-780-560-F
Description:	Based upon observation and staff interview, the facility has not ensured that a menu listing foods to be served ruing the current one-week period is posted. Evidence: 1. The posted menu indicated the foods to be served for Monday, Tuesday and Wednesday of the current week only. 2. Staff 1 acknowledged that the menu had not been completed for the entire week..
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-560-F-4
Description:	Based upon observation, the facility has not ensured that children three years of age and younger are not offered foods that are considered to be potential choking hazards. Evidence: There were children ages two years and older in the front grouping of children. These children were all served hot dogs that were cut into rounds. The hotdogs were not cut length-wise into smaller pieces.
Plan of Correction:	The facility responded with the following: Cut hot dogs links wisely before serving to children ages 2 and under.