VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Bullock's Busy Beez Academy, LLC
4489 Martinsburg Pike
Clear brook, VA 22624
(540) 313-4040

Current Inspector: Amy Tomblin (804) 629-3923

Inspection Date: May 8, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

8VAC20-780-60-A-2 8VAC20-780-60-A-6 8VAC20-780-420-E-3

Violations:

Standard #:	8VAC20-780-130-E
Description:	Based on review of documentation and interview, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: 1. The record for Child #2 (DOB 04/23/2021) indicated the first date of attendance at the center was 06/20/2022 and contained only one immunization record, dated 06/14/2022. 2. Interview with Staff #4 confirmed additional immunization records were not obtained.
Plan of Correction:	all shot records are up to date
Standard #:	8VAC20-780-60-A
Description:	Based on review of documentation, the center failed to ensure that children?s records contained all required information. Evidence: 1. The record for Child #2 contained information for only one emergency contact. 2. The record for Child #4 and the record for child #5 did not include the names of persons authorized to pick up the child. 3. The record for Child #4 indicated the first date of attendance as 02/10/2022 and did not include a last date of attendance; however, interview with Staff #4 revealed that this child left care on 05/11/2022 and re-enrolled on 09/06/2022.
Plan of Correction:	All record have been reviewed and updated.
Standard #:	8VAC20-780-90--A
Description:	Based on review of documentation, the center failed to ensure that a written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. Evidence: 1. The record for Child #4 did not include a written agreement prior to the child?s first day of attendance on 09/06/2022.
Plan of Correction:	Written agreement has been updated.
Standard #:	8VAC20-780-200-A
Description:	Based on review of documentation and interview, the center failed to have a qualified program director. Evidence: 1. Interview with Staff #4 confirms that he is the program director. The center failed to submit documentation that demonstrates Staff #4 qualifies as program director.
Plan of Correction:	A waiting for an explanation from WVU Parkersburg on my credit hour totals. Going into Spring semester I had 43 completed hours. After I passed four spring classes my completed hours came up to 47.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the center failed to ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. Seven tubes of toothpaste, labeled ?Keep out of reach of children under 6 years of age?, were observed in the cubbies, which are accessible to the children. 2. A 1000 ml bag of Health Guard Foamy Luxury Hand Soap, labeled ?Warning for external use only?, ?Do not use in the eyes?, and ?If swallowed contact a physician or poison control center? was observed sitting on top of the paper towel dispenser in the restroom. 3. A bottle of Febreeze, labeled ?KEEP OUT OF REACH OF CHILDREN AND PETS?, and a cannister of Clorox wipes, labeled ?PRECAUTIONARY STATEMENTS: HAZARDS TO HUMANS AND DOMESTIC ANIMALS? were observed in an unlocked cabinet in the restroom. 4. A home Paramount Pest Control trap, labeled ?Keep out of Reach of Children and Non-Target Animals?, was observed on the floor of the restroom.
Plan of Correction:	Toothpaste is locked up. Home Paramount trap was thrown away. All items locked away.
Standard #:	8VAC20-780-330-B
Description:	Based on observations and measurements, the center failed to ensure that were playground equipment is provided, resilient surface complies with minimum safety standards. Evidence 1. The pea gravel in the playground area measured five inches at the back of the slide and two inches that the front of the slide.
Plan of Correction:	Installed 5 bags of pea gravel by slide.
Standard #:	8VAC20-780-350-B-4
Description:	Based on observation, the center failed to maintain required staff-to-children ratios. Evidence: 1. During the inspection, Staff #3 left the preschool classroom twice leaving Staff #2 with 11 children between the ages of three and five years old. 2. Staff #2 and Staff #3 confirmed that there were 11 children between the ages of three and five years old in the preschool classroom.
Plan of Correction:	Extra staff on hand during lunch and break time.
Standard #:	8VAC20-780-430-I
Description:	Based on observation, the center failed to ensure that personal articles that are used are individually assigned. Evidence: 1. In the preschool classroom, one cubby, shared by child #6 and child #7, contained only one toothbrush and one tube of toothpaste. Neither item was labeled or otherwise indicated individual assignment. One cubby, shared by child #8 and child #9, contained three toothbrushes and two tubes of toothpaste, none of which were labeled or otherwise indicated individual assignment.
Plan of Correction:	All toothbrush are labelled. Toothpaste is locked away.
Standard #:	8VAC20-780-510-B
Description:	Based on review of documentation and interview, the center failed to ensure that medication was given to a child only with written authorization from a parent. Evidence: 1. The record for Child #1 contained a physician?s order (dated 04/13/2023) for saline (1 spray in both nostrils before naptime). Interview with Staff #4 revealed that this medication had been administered to child #1 and that the record did not contain written authorization from a parent.
Plan of Correction:	No medication in building as of correction date.
Standard #:	8VAC20-780-510-I
Description:	Based on interview, the center failed to ensure that prescription medication was administered by a staff member or an independent contractor who meets the requirements in 8VAC20-780-245 J. Evidence: 1. Interview with Staff #4 revealed that center staff, who did not meet the requirements in 8VAC20-780-245 J, had administered saline spray to Child #1.
Plan of Correction:	Prescription was sent home.
Standard #:	8VAC20-780-510-N
Description:	Based on interview, the center failed to keep a record of medication given to children. Evidence: 1. Interview with Staff #4confirmed that center staff had given saline to child #1 according to the physician?s order; however, the center had not kept a record of the medication administration.
Plan of Correction:	No medication on the premises since correction date.
Standard #:	8VAC20-780-550-F
Description:	Based on review of documents and interview, the center failed to practice lockdown procedures at least annually. Evidence: 1. Documentation showed that a lockdown drill had not been conducted within the last year. 2. Staff #4 confirmed that the center did not practice lockdown procedures at least annually.
Plan of Correction:	Lockdown drill will be preformed before end of May.
Standard #:	8VAC20-780-550-G
Description:	Based on review of documents and interview, the center failed to implement monthly practice evacuation drills. Evidence: 1. Documentation showed that an evacuation drill did not occur for the months of March 2023 and April 2023. 2. Staff #4 confirmed that there was no documentation of an evacuation drill for the months of March 2023 and April 2023.
Plan of Correction:	All fire drill documents have been update.