VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Guidepost Montessori at Reston
11579 Cedar Chase Rd
Herndon, VA 20170
(703) 404-9733

Current Inspector: Lisa Hudson (571) 389-2459

Inspection Date: May 11, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed the importance of records and accessibility during licensing inspections. Discussed age and stage appropriateness of playground equipment. Please forward completed pictures of the landscaping for your playground once completed.

Comments:

An unannounced Monitoring inspection was conducted this date. A total of 60 children with 10 staff were onsite today. Observation of all 5 classrooms was conducted along with the playground. The staff were actively engaged with the children in their classrooms. Children were observed sitting on the carpeted area singing along with staff in Class 3. In class 6 and 7, children were transitioning to lunch, washing hands and sitting and eating. Staff were positioned strategically on the playground to ensure adequate supervision. Staff were familiar with children's medication needs, identified allergies and emergency procedures. Both children and 1 staff record were reviewed today. The electronic system for record keeping hindered additional record review. This concerns was discussed with the Head of School. The center was found neat and maintained overall. Discussed the use of playground equipment and made recommendations to improve safety. This inspection occurred between 11am and 2:30pm. Please email me at: lisa.hudson@doe.virginia.gov with any questions.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on review of staff records, background checks were not obtained prior to hire for 1 staff. Evidence: 1. Staff #1's Sworn Statement stated that they have lived in Illinois, DC and Massachusetts in the past five years since their date of hire. 2. A state criminal background check was not obtained from Illinois, DC and Massachusetts. 3. A Central Registry search was not obtained from Illinois, DC and Massachusetts.
Plan of Correction:	DC background check was sent on 5/16/23 Contacting Illinois and Massachusetts for remaining background checks. Illinois-5/16/23 Massachusetts-5/17/23 both criminal and central registry.
Standard #:	8VAC20-780-160-B
Description:	Based on staff record review, an acceptable form of documentation of a TB screening was not maintained. Evidence: The TB screening for Staff #1 did not include a physician signature and the date the test result was read.
Plan of Correction:	The staff member is getting another TB test done.
Standard #:	8VAC20-780-50-B
Description:	Based on review of staff records, records were not maintained in a way that allowed accessibility. Evidence: 1. The center's record system is electronic. 2. A total of 60 minutes was used to review one staff record due to staff's inability to navigate the electronic system.
Plan of Correction:	We will print and maintain paper files of employee records.
Standard #:	8VAC20-780-270-A
Description:	Based on observation of the playground, one piece of equipment was not maintained in a safe and operable condition. Evidence: 1.The pergola located on the playground was being used as a climbing structure by children. 2. Children were observed swinging and climbing from the pergola. 3. The pergola was constructed with splitered/cracked wood. 4. The swing that was attached to the pergola has been removed and the pergola is now being used as a climbing apparatus.
Plan of Correction:	Contacted facilities to have structure removed.
Standard #:	8VAC20-780-280-H
Description:	Based on observation of the center, harmful agents were accessible to children. Evidence: In Class #3, staff purses were sitting on top of the children's cubbies. The purses were accessible to the children in care.
Plan of Correction:	Spoke with teachers about placing bags on hook out of reach
Standard #:	8VAC20-780-330-B
Description:	Based on observation of the playground area, resilient surfacing did not comply with the minimum safety standards. Evidence: The area located under and around the perogola area did not maintain a minimum of 6 inches of resilient surfacing.
Plan of Correction:	Contacted facilities to remove structure.
Standard #:	8VAC20-780-430-B
Description:	Based on observation of the playground, one piece of equipment in use was not age and stage appropriate. Evidence: One pull up bar is over 6 feet in height. Children under the age of 5 years were observed on the pull up bar climbing over from the second pull up bar. Children under the age of 5 years were observed hanging off the pull up bar which is over 6 feet in height.
Plan of Correction:	We will remove this piece of equipment.
Standard #:	8VAC20-780-510-E
Description:	Based on review of onsite medication, the center's procedures for administering medication was not followed. Evidence: 1. The center's procedures for medication requires a method to prevent expired or outdated medication. 2. Medication for Child #3 expired in 12/22. Medication for Child #7 expired in 4/23. 3. The center's procedures for medication requires authorization for medication from a parent, provided that it shall expire or be renewed after 10 work days. Long-term prescription drug use and over-the- counter medication may be allowed with written authorization from the child's physician and parent. 4. Child #5 has a long term prescription medication. A physician authorization was not obtained.
Plan of Correction:	Created a spreadsheet to keep track of both medication and form expiration dates. Spoke with parent #3 to bring in new medicine. Emailed parent #5 to obtain physician signature.
Standard #:	8VAC20-780-510-G
Description:	Based on review of medication, one medication was not properly labeled. Evidence: Liquid medication for Child #6 was not labeled with the child's name.
Plan of Correction:	Parent wrote child's name on the medication.
Standard #:	8VAC20-780-510-P
Description:	Based on review of medication, one medication was onsite with an authorization that expired more than 14 days ago. 1. The authorization for a medication for Child #8 expired in April. The medication remains onsite and has not been returned to the parent or disposed of as required.
Plan of Correction:	Medication was returned to the parent.