VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Mile High Kids and Community Development - Cople
7114 Cople Highway
Hague, VA 22469
(804) 472-2081

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: April 18, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 PHYSICAL PLANT. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES 8VAC20-780 SPECIAL SERVICES. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 SANCTIONS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 BACKGROUND CHECKS 22.1 EARLY CHILDHOOD CARE AND EDUCATION

Comments:

A monitoring inspection was conducted today, April 18, 2023, as a follow-up to the issuance of a conditional license. The inspector was on site from approximately 9:30 am until 10:40 am. The director was not present at the time of the inspection. There were 13 children present, ranging in ages from three to five years, with two staff supervising. Upon the inspector?s arrival, children were painting clay figures, playing with playdough and exploring bugs in the science center. Later children played outside with the train table, balls, and hula hoops. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, and nutrition. A total of four child records were reviewed. Three staff records were reviewed on April 18, 2023, at the Warsaw administrative office from 11:00 am until 1:30 pm. The inspector interacted with staff and children in care. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have questions regarding this inspection, please contact the licensing inspector. Sharon Curlee, Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education 804-840-8312 Sharon.curlee@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of three staff records, the center did not obtain results of the national fingerprint base criminal history background check prior to employment for one staff member. Evidence: The record of staff #2, employed 11/01/2022, had an approved portability fingerprint check dated 11/09/2022, exceeding the employment date.
Plan of Correction:	Per a member of management:: When we changed over to the new business entity on 11/01/2022, we hired all our staff from the previous business entity. We were under the impression that as long as staff were not working with children we had time to obtain all the new background checks. Going forward, we have obtained all background check in the required timeframe for all new staff.
Standard #:	22.1-289.035-B-4
Description:	Based on a review of three staff records, the center did not obtain the results of a criminal history record information check, the results of a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years within the required time frame. Evidence: The record for Staff #2, hired on 11/01/2022, indicated the staff had resided in two states outside of Virginia within the last five years. For the State of California, the record did not contain a criminal history record information check, a sex offender registry check, or a search of the child abuse and neglect registry. For the state of Maryland, the record did not contain a sex offender registry check or a search of the child abuse and neglect registry. An out-of-state criminal background check was not required because the states participate in the National Fingerprint File (NFF) program through the FBI. The out-of-state criminal history record information check and the sex offender registry check are required to be obtained prior to hire. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of being hired.
Plan of Correction:	Per a member of management:: When we changed over to the new business entity on 11/01/2022, we hired all our staff from the previous business entity. We were under the impression that as long as staff were not working with children we had time to obtain all the new background checks. Going forward,we have obtained all background check in the required timeframe for all new staff.
Standard #:	8VAC20-770-60-B
Description:	Based on review of three staff records, the center did not obtain a completed sworn statement prior to the first day of employment for one staff member. Evidence: The record of staff #2, employed 11/01/2022, had documentation of a sworn statement dated 11/03/2022 exceeding the first day of employment.
Plan of Correction:	Per a member of management:: When we changed over to the new business entity on 11/01/2022, we hired all our staff from the previous business entity. We were under the impression that as long as staff were not working with children we had time to obtain all the new background checks. Going forward, we have obtained all background check in the required timeframe for all new staff.
Standard #:	8VAC20-780-240-A
Description:	Based on review of three staff records, the center did not ensure one staff completed the Virginia Department of Education- sponsored orientation course within 90 calendar days of employment. Evidence: The record of staff #1, employed 11/01/2022, did not contain documentation of completion of the Virginia Department of Education orientation course exceeding 90 calendar days.
Plan of Correction:	Per a member of management: I will ensure the VA preservice training is completed.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center did not ensure all areas, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. The designated outdoor play area has a metal downspout next to the door. The metal is bent at the bottom and has a piece that is broken off creating a jagged edge that could snag the skin of a child. The metal downspout is also rusted along the bottom. 2. A shed structure within the designated play area had a piece of wooden trim that has pulled away from the wall exposing multiple nails. 3. A wooden privacy fence designed to separate the play area from the heating and a/c units has a section that has fallen down creating an opening to the a/c units and the multiple wires exposed on the a/c units. The fence has several broken pickets. A plastic safety fence was installed however the plastic fencing is laying on the wooden fence and droops down to the ground. The plastic fencing does not provide a barrier from the hazards.
Plan of Correction:	Per staff: We will discuss with management and talk with the school to get the play area repairs completed.