VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Guidepost Montessori at Aldie
24328 Marrwood Dr
Aldie, VA 20105
(703) 542-5522

Current Inspector: Lisa Hudson (571) 389-2459

Inspection Date: June 12, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

As discussed, please monitor the tricycles on your toddler playground to ensure that the handle bar grips are maintained to ensure safety. As gardening located on your playgrounds are underway, please ensure the proper storage of equipment such as metal trellis' to ensure safety. Staff orientation training model form will be forwarded to use as a resource. It is best practice to have allergy action plans reviewed by a physician on annual basis. The diaper surface located in Class 12 remains non-absorbent, a recommendation to purchase a new one was made.

Comments:

An unannounced Monitoring Inspection was conducted today. A total of 75 children with 15 staff were onsite. Observation of all six occupied classrooms was made, staff to child ratios were substantiated. Rooms 5 and 6 were observed outside on the playground. The children were enjoying the playing with the new sand in the sandbox and playing on the playground equipment. A new shade awning and new mulch was installed since the last inspection. Rooms 4 and 3 were engaged in circle time with staff where the children were discussing events from the weekend and singing months of the year. The walls of the center were decorated with projects and lessons such as continents and the solar system. In Room 2 the children were observed lining up to transition outside. A nice transition was observed as the children lined up quietly and waited for the center's face to name policy was carried out to ensure all children were accounted for before transitioning to the outside play area. Room 1 was finishing lunch and preparing for nap time. The infants were observed sleeping or having tummy time in Room 12. Diapering and handwashing procedures were observed. One infant was observed being held while staff bottle fed. All medication onsite was reviewed. Staff were preparing for the upcoming graduation activities later this week. Both staff and child records were reviewed during this inspection. This inspection occurred between 10:15am and 1:15pm. Thank you for your cooperation today. Please email me at: lisa.hudson@doe.virginia.gov with any questions.

Violations:

Standard #:	8VAC20-780-160-A
Description:	Based on staff record review, documentation of a negative TB screening was not found. Evidence: Staff #2 was hired on 06/05/2023, a TB screening was not obtained.
Plan of Correction:	Obtained TB results from staff #2
Standard #:	8VAC20-780-40-M
Description:	Based on review of children's allergies, the written list of children's allergies was not current. Evidence: Child #1 has a food allergy which requires emergency medication. Child #1 was not listed on the written list currently posted in Class 5.
Plan of Correction:	Allergies list has been updated and presented to all the classrooms
Standard #:	8VAC20-780-60-A
Description:	Based on child record review, 2 records were incomplete. Evidence: A second emergency contact was missing for Child #1 and Child #4
Plan of Correction:	I have presented the FARE form to the current families to have them correct it and moving forward I have attached the FARE form with the MED authorization form (families to return 30 days, FARE form with MED form fixed
Standard #:	8VAC20-780-60-A-8
Description:	Based on review of child records, written care plans for children with a diagnosed food allergy were not maintained. Evidence: Child #1 and #2 have diagnosed food allergies. A written care plan from a physician was not found.
Plan of Correction:	Connected with the family to provide a 2nd emergency contact for Child #1 and Child #4
Standard #:	8VAC20-780-70
Description:	Based on review of staff records, records were incomplete. Evidence: References for Staff #1 and #2 were not obtained.
Plan of Correction:	Obtained references for staff #1 and #2
Standard #:	8VAC20-780-240-C
Description:	Based on documentation of staff training, the orientation training did not include all required topics. Evidence: The orientation training that Staff #1 and #2 received did not include the following: Prevention of sudden infant death syndrome and use of safe sleep practices, prevention of shaken baby syndrome and abusive head trauma, including procedures to cope with crying babies and prevention of and response to emergencies due to food and other allergic reactions
Plan of Correction:	The staff had completed this before our visit. It was covered in the 10 hour VA Preservice Training
Standard #:	8VAC20-780-340-F
Description:	Based on observation of the center, one child was not within sight supervision of staff. Evidence: 1. Children in Class 3 were transitioning to their cubbies located in the hallway outside of the classroom. 2. One staff who was positioned in the hallway and supervising the children who were at their cubbies, entered the classroom, leaving two children out of sight supervision for approximately 10 seconds.
Plan of Correction:	Reviewed supervision with the Lead Guide and Assistant Guide for Classroom 3 to make sure children are always supervised while in the hallway
Standard #:	8VAC20-780-520-C
Description:	Based on observation of the center, a topical ointment was not properly labeled. Evidence: One topical ointment (A and D ointment) was found in Class 6 that was not labeled with a child's name.
Plan of Correction:	Talked with the Lead Guide and Assistant to make sure all topicals are correctly labeled
Standard #:	8VAC20-780-550-G
Description:	Based on review of emergency drill documentation, one drill was not documented. Evidence: A lockdown drill was not documented for 2022.
Plan of Correction:	A lock down has been documented
Standard #:	8VAC20-780-560-G
Description:	Based on observation of the center, food brought from home was not properly labeled. Evidence: Lunch boxes located outside of classrooms #4 were not dated with today's date.
Plan of Correction:	Reviewed with the Lead Guide and the Assistant about the importance about labeling items from home