VIRGINIA DEPARTMENT OF SOCIAL SERVICES

From Russia With Love
3637 Virginia Beach Boulevard
Virginia beach, VA 23452
(757) 536-4111

Current Inspector: Rene Old (757) 404-1784

Inspection Date: June 13, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Technical Assistance provided and licensing standards regarding playground safety and painting walls were discussed.

Comments:

An unannounced renewal inspection was conducted on June 13, 2023. The inspector arrived at 1pm and departed at approximately 3pm. There were 15 children present and three staff members. A sample size of ten records were reviewed which included five children?s records and five staff records. The Inspector observed staff and children?s interactions throughout the inspection. Children were observed free play and nap. Emergency preparedness documents and first aid kits were reviewed. No medications are administered at the center. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented. The violations are listed on the violation notice issued to the center and were reviewed with the site owner at the exit interview.

Violations:

Standard #:	8VAC20-780-140-A
Description:	Based on record review and interview, it was determined that the center did not ensure that each child have a physical examination before the child's attendance or within 30 days after the first day of attendance. Evidence: 1. Child #1 (date of enrollment 04/17/2023) has no physical examination in their record. 2. Staff #1 confirmed that Child #1 does not have documentation of the child?s physical.
Plan of Correction:	The center responded with the following: The director will make sure that each child have a physical examination before the child's attendance or within 30 day after the first day of attendance. The violation was corrected and director received the copy of physical examination from parents on June15 and was sent to the inspector via text message.
Standard #:	8VAC20-780-160-A
Description:	Based on record review and interview, it was determined that the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening. Evidence: 1. Staff #2 did not have a documentation of a negative tuberculosis screening in their record. 2. Staff #1 confirmed there was no documentation of a negative tuberculosis screening in their record.
Plan of Correction:	The center responded with the following: The director will make sure that each staff member shell sumbit documentation of negative tuberculosis screening. The violation was corrected and all staff have documentation with negative tuberculosis screening as of June 16.2023.The copy of a document of a new staff member was sent to the inspector via text message.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and interview, it was determined that the center did not ensure that each center shall maintain and keep at the center a separate record for each child enrolled which shall contain when applicable, work phone number and place of employment of each parent who has custody. Evidence: 1. Child #1 (date of enrollment 04/17/2023) does not have the father?s work phone number listed. 2. Child #2 (date of enrollment 02/07/2023) does not have both parent?s work phone numbers listed to their record. 3. Staff #1 confirmed that the work phone numbers for Child #1 and Child #2 are not in their records.
Plan of Correction:	The center responded with the following: The director will make sure to maintain and keep at the center a separate record for each child enrolled which contain when applicable, work phone number and place of employment for each parent who has custody.The violation was corrected by June 1, 2023, parents provided missing information and copy of a records were sent to the inspector via text message.
Standard #:	8VAC20-780-70
Description:	Based on record review and interview, it was determined that the center did not ensure that there was documentation of two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. The record for Staff #2 (date of hire: 06/12/2023) did not contain the documentation of two required reference checks before employment. 2. Staff #1 confirmed the reference checks for Staff #2 were not completed within the appropriate timeframe.
Plan of Correction:	The center responded with the following: The director will make sure that there was documentation of two or more references as a character and reputation as well as competency were checked before employment. The violation was corrected and all staff members have their references on file as June 16,2023. Copies were sent to the inspector via text message.
Standard #:	8VAC20-780-340-C
Description:	Based on observation and interview, it was determined that the center failed to ensure that during the stated hours of operation, there always shall be on the premises when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them. The volunteer or other employee shall have received instruction in how to contact appropriate authorities if there is an emergency. Evidence: 1. Inspector arrived at 1pm with one staff member and 15 children in care. The youngest child was under the age of 1 years old. There were no other staff members present in the center. 2. Staff #2 confirmed that they were the only staff member with 15 children as the other staff went on their break. It took 17 minutes until the second staff member arrived at the center. 3. Staff #1, owner, confirmed that there was one staff member with 15 children at the center. 4. In reviewing records, Staff #2 does not meet the qualifications of a programs leader or program director and was the caretaker for 15 children. .
Plan of Correction:	The center responded with the following: The director will make sure there always will be on the premises when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them. The volunteer or other employee shall have received instruction in how to contact appropriate authorities if there is an emergency. The violation was corrected and director had meeting on June 16,2023 with all staff members,where was explanation and discussion how important to know and follow the standards for a children's safety. Each member signed a documentation,that they understand and will follow the correction plan.
Standard #:	8VAC20-780-340-D
Description:	Based on observation and interview, it was determined that the center failed to ensure that at least one staff member who meets the qualifications of a program leader or program director shall be regularly present. Evidence: 1. Inspector arrived at 1pm with one teacher assistant and 15 children in care. The youngest child was under the age of 1 years old. There were no other staff members present in the center that met the qualifications of a program leader or program director. 2. Staff #2 confirmed that they were the only staff member with 15 children as the other program leader and program director went on their breaks. 3. Staff #1 confirmed that there was one teacher assistant member with 15 children at the center. 4. In reviewing records, Staff #2 does not meet the qualifications of a programs leader or program director.
Plan of Correction:	The center responded with the following: The director will make sure that at least one staff member who meets the qualifications of a program leader will be regularly present. The director will make sure the documents will be prepared before hire to show the qualification of a staff member
Standard #:	8VAC20-780-350-B-1
Description:	Based on observation and interview, it was determined that the center did not ensure that the ratio for birth up to 16 months is 1:4 (staff:children). Evidence: 1. Staff #2 was the only staff member present with 15 children with the youngest child being under the age of 1 year old. The ratio requirements are one staff to four children. 2. Staff #1 confirmed that Staff #2 was present with 15 children with the youngest child being under the age of 1 year old. The ratio requirements are one staff to four children.
Plan of Correction:	The center responded with the following: The director will make sure to follow the ratio for birth up to 16 months is 1:4 (staff:children) The violation was corrected and director had staff meeting where was explanation to new staff members about the ratio