VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Atlantic Coast Athletic Clubs of Richmond, Inc.
11621 Robious Road
Midlothian, VA 23113
(804) 464-0997

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: June 15, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

A monitoring inspection was conducted on June 15, 2023 with the center director and staff. There were 228 children present, ranging in age from 5 years to 12 years, with 20 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 10 child records and 10 staff records were reviewed. The children were eating lunch, doing crafts, playing games, swimming, playing at the 2 turfs, and computer games. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Time of today?s inspection: 11:30 a.m. to 3:30 p.m. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-140-A
Description:	Based on review of ten children?s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 3 (date of enrollment 1/21/2023), Child 4 (date of enrollment 1/31/2023), and Child 6 (date of enrollment 1/21/2023) did not have documentation of a physical on file.
Plan of Correction:	Parents will be asked to submit documentation of a physical.
Standard #:	8VAC20-780-240-A
Description:	Based on review of ten staff files and staff interview, the facility failed to have 7 out of 10 staff complete the Virginia Department of Education-sponsored orientation course (VA Pre-service) within 90 days of employment. Evidence: Staff 1 (date of employment 5/23/2022) 022), Staff 2 (date of employment 3/23/2022), Staff 3 (date of employment 5/23/2022), Staff 4 (date of employment 5/23/2022), Staff 7 (date of employment 9/13/2021), Staff 9 (date of employment 5/3/2022), and Staff 10 (date of employment 5/23/2022) did not have documentation of completed VDOE sponsored orientation (VA Pre-service) course on file.
Plan of Correction:	Staff will be asked to complete the 10 hour training.
Standard #:	8VAC20-780-510-B
Description:	Based on review of nine medications, the facility failed to have documentation of written authorization to administer one medication. Evidence: there was no medication authorization signed by a parent or a physician to administer medication to Child A.
Plan of Correction:	An authorization will be requested.
Standard #:	8VAC20-780-510-P
Description:	Based on review of 9 medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The medication authorization for Child E expired 5/2/2023. The medication expired 3/28/2023. The authorization had not been renewed and the medication was not returned or destroyed as required. The medication was on site on 6/15/2023.
Plan of Correction:	An authorization will be requested.