VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Magnolia Ridge Child Development Center
1300 Virginia Center Parkway
Glen allen, VA 23059
(804) 515-1933

Current Inspector: Lauren Bickford (540) 280-0742

Inspection Date: May 23, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

n/a

Comments:

A monitoring inspection was conducted on May 23, 2023, from approximately 2:00 PM to 5:40 PM. There were 92 children present in the center, ranging in ages from infant to Pre-K, with 16 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records and eight staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Heather Dapper Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone # (804) 625-2304 heather.dapper@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on a review of staff records and interview, the center did not ensure staff had the satisfactory results of the fingerprint-based national criminal background check prior to employment. Evidence: 1. The record for staff #1 (employed: 5/15/23) and the record for staff #8 (employed: 3/20/23) did not contain the results of the fingerprint-based national criminal background check. 2. During interview, management confirmed the fingerprint-based national criminal background checks for staff #1 and staff #8 were not obtained prior to employment.
Plan of Correction:	The new management team has made a concerted effort to review all files and documentation on site. No employee henceforth has started at the facility without all necessary documentation including (but not limited too) the following: Central Registry, Fingerprints, CPR/First aid (part one), 10 hr Preservice, Annual Health and Safety, TB tests. We also started to utilize a staff file checklist including all necessary training and documentation, the date of its completion, and attached it to the front of each staff members file.
Standard #:	8VAC20-780-130-A
Description:	Based on a review of children's records, the center did not ensure that each child's record contained documentation of immunizations required by the State Board of Health before the child can attend the center. Evidence: The record for child #5 (enrolled: 1/13/22) did not have documentation of immunization prior to enrollment. Documentation of immunizations were not received until 8/17/22.
Plan of Correction:	Moving forward, in order for a prospective student to start at the facility, all documentation must be turned in and reviewed for completion prior to the child's start date. Once received, a member of management will review all documentation and communicate to the family the starts of the file. Once the file is complete, the child may start attending.
Standard #:	8VAC20-780-140-A
Description:	Based on a review of children's records, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance. Evidence: The record for child #5 (enrolled: 1/13/22) did not have a physical examination before attendance or within one month after attendance. Documentation was obtained on 8/17/22.
Plan of Correction:	Moving forward, in order for a prospective student to start at the facility, all documentation must be turned in and reviewed for completion prior to the child's start date. Once received, a member of management will review all documentation and communicate to the family the status of the file. Once the file is complete, the child may start attending.
Standard #:	8VAC20-780-70
Description:	Based on record review, the center did not ensure that each staff record contains all required information. Evidence: The records for staff # 1 (employed: 5/15/23), staff #7 (employed: 9/15/22), and staff #8 (employed: 03/20/23) did not contain documentation of two or more references before employment.
Plan of Correction:	A miscommunication transpired between the interim Program Director and Regional Director about checking applicants references. Upon realization of this error, the files of any new hires were reviewed to ensure this process had been completed. All prospective applicants now have their references checked prior to receiving a job offer.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: 1. On the playground, multiple protruding nails were located around the fencing along the playgrounds. On the preschool playground, the top part of the fence was broken with sharp edges. On the infant and toddler playground, the top part of the fence was broken with sharp edges and one fence panel had partially detached from the other fence panels leaving a gap. 2. In the toddler classroom, one bulletin board was cracked and fell of the wall.
Plan of Correction:	In assessing the wooden fencing surrounding the playground area it was decided by ownership to replace the fence entirely. The new fencing is now chain length with vinyl coating to prevent rust and other types of damage due to weather and wear. There playground is also now divided into three sections in lieu of two to allow multiple age groups out simultaneously without the concern of age mixing. The bulletin board in the toddler room as been repaired as well.
Standard #:	8VAC20-780-510-N
Description:	Based on documentation review and interview, the center did not ensure that a record of medication given to children was maintained. Evidence: 1. The medication administration log for child A (medication administered: on 5/18/23 and 5/19/23), child B (medication administered: 5/19/23 and 5/22/23), child C (medication administered: 5/18/23 and 5/19/23), child D (medication administered: 4/14/23), child E (medication administered: 5/09/12 and 5/11/23), and child F (medication administered: 5/08/23 and 5/11/23) did not have a written record of any adverse reactions or any medication errors. 2. A member of management acknowledges that the medication log was not completed as required.
Plan of Correction:	New management has reviewed the policies that involve medication administration, documentation, and storage. The medication box as well as the medication administration binder is now checked by a member of management every Friday to ensure that all medication expiration is returned to the student's family , and any documentation (if necessary) prior to the paperwork's expiration date. Students who have documentation with a doctor's signature to keep for the year will receive 30 days notice prior to its expiration order for the family to contact the pediatrician for renewal (EpiPen, inhalers, etc).