VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Firefly Childcare New Dorset
2426 New Dorset Circle
Powhatan, VA 23139
(804) 822-1185

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: June 21, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

A monitoring inspection was conducted on 6/21/2023 with the center director and staff. There were 52 children present, ranging in age from 2 years to 12 years, with 6 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 6 child records and 4 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Time of today?s inspection: 1:30 p.m. to 4:00 p.m. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on review of four staff records, the facility failed to have documentation of a completed search of the central registry (CPS check) on file for each staff within the first 30 days of employment. Evidence: Staff 3 (date of employment 5/10/2023) and Staff 2 (date of employment 5/10/2023) did not have a completed search of the central registry on file. There was no documentation of having submitted the search of the central registry within 7 days of employment as required.
Plan of Correction:	CPS checks will be submitted within 7 days of employment.
Standard #:	8VAC20-780-140-A
Description:	Based on review of six children?s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 1 (date of enrollment 10/12/2022) did not have documentation of a physical on file.
Plan of Correction:	Center staff will request the physical from the parents.
Standard #:	8VAC20-780-160-A
Description:	Based on review of 4 staff records, the center failed to obtain documentation of a negative tuberculosis (TB) screening or test within the required time frame. The test or screening must be done at the time of employment, prior to coming in contact with children, and no more than 30 days prior to of the date of employment. Evidence: Staff 1 (date of employment 5/22/2023), Staff 2 (date of employment 5/22/2023), and Staff 4 (date of employment 5/10/2023) did not have documentation of a tuberculosis test or screening. Staff 3 (date of employment 5/10/2023) had a TB test dated 5/16/2023.
Plan of Correction:	TB tests will be collected prior to direct contact with children.
Standard #:	8VAC20-780-60-A
Description:	Based on review of 6 children's files, the facility failed to have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Child B has diagnosed food allergies, but did not have a written allergy action plan on file.
Plan of Correction:	Center staff will ask the parents for the allergy action plan.
Standard #:	8VAC20-780-70
Description:	Based on review of four 4 staff records, the facility failed to have required documentation in each file. Two references as to character, reputation, and competence should be checked prior to employment. Evidence: Staff 1 (date of employment 5/22/2023), Staff 2 (date of employment 5/22/2023), Staff 3 (date of employment 5/10/2023), and Staff 4 (date of employment 5/10/2023) did not have documentation of two references on file.
Plan of Correction:	References will be documented prior to employment.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the facility failed to keep hazardous substances in a locked place that prevents access by children. Evidence: In the preschool classroom, the closet containing cleaners and sanitizers was not locked. In the twos classroom, there were Clorox wipes, degreaser, and Lysol on a shelf unlocked.
Plan of Correction:	Hazardous substances will be locked.
Standard #:	8VAC20-780-510-F
Description:	Based on a review of 7 medications, the facility failed to have a medication authorization form completed by the parent or the physician available to staff for each child. Evidence: Child C did not have a medication authorization on site for one non-prescription medication. Child G did not have a medication authorization on site for one prescription medication.
Plan of Correction:	Medication authorizations will be obtained or the medications will be sent home.