VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA at JT's Camp Grom School Age Childcare
1181 Prosperity Road
Virginia beach, VA 23451
(757) 961-4175

Current Inspector: Rene Old (757) 404-1784

Inspection Date: June 29, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Inspector spoke with director about 8VAC20-780-140, 8VAC20-780-340D, and 8VAC20-780-550 during this inspection.

Comments:

An unannounced renewal inspection visit and facility tour was conducted on 06/29/2023. At the time of inspectors' arrival there were 189 school aged children in care with 21 staff members and 2 administrators. Children were observed interacting with staff, transitioning between activities, engaging in archery, swimming, basketball, lunch and hand washing. Injury reports and medications were reviewed. A sample of 10 children's records and 22 staff records were reviewed electronically. Areas of noncompliance are identified on the violation notice and were discussed with the director in an exit meeting at the conclusion of this inspection.

Violations:

Standard #:	8VAC20-780-160-C
Description:	Based on record review and interview it was determined the center did not ensure all staff had subsequent TB screenings at least every two years from the date of the first initial screening or testing. Evidence: 1. The record for staff #11(hired 8/16/21) did not contain documentation of an updated TB screening. The documentation available was dated 6/14/21. 2. Staff confirmed that an updated TB screening was not available at this time.
Plan of Correction:	TB test has been obtained by the staff member.
Standard #:	8VAC20-780-60-A
Description:	Based on record review it was determined the center did not ensure that the record for each child enrolled contained all of the required information. Evidence: 10 out of 10 records reviewed did not contain previous child day care and schools attended by the child.
Plan of Correction:	We have corrected the children's files to ensure the previous childcare and school are on the paperwork.
Standard #:	8VAC20-780-70
Description:	Based on record review and interview it was determined the center did not ensure that staff records contained all of the required information. Evidence: 1. The record for staff #22(hired 6/26/23) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Staff conformed that these references were not available during this inspection.
Plan of Correction:	The references have been obtained for the staff member.
Standard #:	8VAC20-780-240-B
Description:	Based on record review and interview it was determined the center did not ensure staff completed orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1. The record for staff #22(hired 6/26/23), observed working with children in care on 6/29/23, did not contain documentation of orientation within the required time frame. Orientation documentation was signed July 12, 2023. 2. Staff confirmed orientation documentation was signed July 12, 2023.
Plan of Correction:	The orientation has been obtained for the staff member.
Standard #:	8VAC20-780-270-A
Description:	Based on observation and interview it was determined the center did not ensure all areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. There was 7 pieces of rebar protruding approximately 3-12" vertically from the sides of the gaga ball pit. 2. There was a ladder approximately 8-10' leaned against the wall in the adventure center. 3. The kitchen door located in the adventure center was unlocked making the gas stove and sharp utensils accessible. 4. The service doors of the light posts around the perimeter of the lake were opened exposing wires, there was no power to these lights at this time. 5. Along the path around the lake there was an unlocked shed door giving access to the wakeboard tower controls this includes electrical components, steel cables, and nylon cords. 6. Children in care were observed being in and/or around these areas during this inspection.
Plan of Correction:	The property team has come out and fixed the Gaga pit. The kitchen is now locked and the ladder is not locked away. The electricians have come out and finished all of the wiring and the cable tubing closet is now locked.
Standard #:	8VAC20-780-510-P
Description:	Based on observation and interview it was determined the center did not ensure when medication expires, the parent was notified that the medication needs to be picked up within 14 days. Medications that are not picked up by the parent within 14 days are to be disposed of by the center. Evidence: 1. There was an epi pen for child #11 that expired December 2022. 2. Staff confirmed that the medication had not been picked up or disposed of.
Plan of Correction:	The epi-pen has been given back to the parent.