VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Vinci School Arlington
3508 Langston Blvd
Arlington, VA 22207
(571) 278-1439

Current Inspector: Ann Dramstad (703) 314-0860

Inspection Date: July 19, 2023

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies .

Comments:

An unannounced complaint investigation was conducted on 7/19/2023 with the local DSS agency. Multiple allegations of supervision, lack of parent permission to go on field trips and staff qualifications were received by the Licensing Office. Based on the preponderance of evidence, the complaint is valid as information gathered during the inspection determined non-compliance with applicable standards or law. Violations were documented on the violation notice issued to the program. Feel free to contact me if you need any assistance. Ann Dramstad, Children?s Inspector Office of Child Care Health and Safety Division of School Readiness 703-314-0860 ann.dramstad@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-60-A
Complaint related:	Yes
Description:	Based on record review and staff statement, the center did not have any blanket permission slips and parents were not given the option to opt out of participation in a walking field trip on 7/18/2023 . Evidence: 1. Ten children in the Senior Casa classroom were taken on a walking field trip from approximately 11:15 am-11:45 am without prior parent permission or the option to opt out of the walking fieldtrip. 2. Staff #1 sent out a note on the parent portal to the Senior Casa classroom stating that the class had "secretly gone on a walk as it was really hot on the playground during the outside time" , 3. A note stating the class had left the center premise was sent to the parents at approximately 12:15 after the class had returned to the center.
Plan of Correction:	Will not go out of building without specific prior consent.
Standard #:	8VAC20-780-180-B
Complaint related:	No
Description:	Based on observation and staff interview, a staff member who was directly supervising children was not capable of communicating with emergency personnel. Evidence: 1.On 7/19/2023, Staff #2 was observed as the only teacher in the Senior Casa classroom. 2. Staff #2 was unable to communicate in English and would not have been able to ,communicate with emergency personnel.
Plan of Correction:	Ensure the substitute can fully communicate or staff with language barrier will not be alone with children.
Standard #:	8VAC20-780-245-J-3
Complaint related:	Yes
Description:	Based on observation, medication review and staff statement, the center failed to ensure that 3 children were in the care of a staff member who had satisfactorily completed a training program to administer medication. The Medication Administration Training (MAT) course is approved by the Board of Nursing. Evidence: 1. Staff #1 was the only teacher in the Senior Casa classroom on 7/18/2023 when she took the class on a walking fieldtrip around the neighborhood. 2. Three children in the class have emergency medications in the emergency bag that was taken on the walking trip (Child #1-3) 3. Staff #1 stated that she does not have MAT certification to administer the emergency medication.
Plan of Correction:	Children will not be brought out if the group has medication need and a MAT person is not available.
Standard #:	8VAC20-780-340-F
Complaint related:	No
Description:	Based on observation the center failed to keep children under the age of 10 years n actual sight and sound supervision. Evidence: Two children were observed leaving the large motor classroom where a soccer enrichment class was being offered and walked into the classroom. Staff #2 was not aware that the children had left the group.
Plan of Correction:	Retrain the staff for sight and sound supervision.
Standard #:	8VAC20-780-340-H
Complaint related:	Yes
Description:	Based on staff statements, the center failed to have at least 2 staff members on the outdoor activity when the outdoor activity is not adjacent to the center. Evidence: Staff #1 stated that the Senior Casa classroom took a walking field trip on 7/18/2023 and only the one teacher was with the group of children. The group walked around the local neighborhood and was not adjacent to the site.
Plan of Correction:	Will not go without a second staff.
Standard #:	8VAC20-780-440-E
Complaint related:	No
Description:	Based on observation, there was not the required 12 inches of space between two occupied cribs in the infant room. Evidence: Two occupied cribs were observed to be only 6 inches apart.
Plan of Correction:	Retrain Teachers
Standard #:	8VAC20-780-510-E
Complaint related:	No
Description:	Based on medication review, the center failed to maintain procedures to ensure that an outdated medication was not in use. Evidence: An emergency medication for Child #2 expired 4/2023
Plan of Correction:	Will ensure to discard medication when no longer needed.
Standard #:	8VAC20-780-530-A-1
Complaint related:	Yes
Description:	Based on staff statement, a group of children were not in the care of a staff member who has current CPR certification. Evidence: 1. Staff #1 was the only teacher in the Senior Casa classroom on 7/17/2023 and 7/18/2023. Ten children were in care with the teacher in the classroom as well as on the walking field trip taken away from the center on 7/18/2023. 2. Staff #1 stated that they did not have current CPR certification.
Plan of Correction:	Will not allow substitutions unless fully First Aid Aid/Certified.
Standard #:	8VAC20-780-530-A-2
Complaint related:	Yes
Description:	Based on staff statement, a group of children were not in the care of a staff member who has current First Aid certification. Evidence: 1. Staff #1 was the only teacher in the Senior Casa classroom on 7/17/2023 and 7/18/2023. Ten children were in care with the teacher in the classroom as well as on the walking field trip taken away from the center on 7/18/2023. 2. Staff #1 stated that they did not have current First Aid certification
Plan of Correction:	Will not allow substitutions unless fully First Aid Aid/Certified
Standard #:	8VAC20-780-580-I
Complaint related:	Yes
Description:	Based on staff statements, the schedule of the trips events and location was not posted and visible at the center site. Evidence: No sign was posted at the center stating that the Senior Casa class was taking a walking fieldtrip around the neighborhood, the time they would leave and the time they would return to the site.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-580-J
Complaint related:	Yes
Description:	Based on staff statements, the center failed to have a communication plan between center staff and staff on a fieldtrip. Evidence: 1. Staff #1 stated that the walking fieldtrip on 7/18//2023 was done in "secret" as written on the parent portal. 2. Staff #3 stated that no other staff in the school were aware that the Senior Casa class had left the premise of the school and taken a walk away from the center.
Plan of Correction:	Will not allow going out unless all requirements are met.