VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Maple Lawn Sterling
20890 Pidgeon Hill Drive
Sterling, VA 20165
(703) 337-3593

Current Inspector: Whitney Mcgrath (571) 835-4717

Inspection Date: July 24, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect 8VAC20-790 Subsidy Regulations

Comments:

Today an unannounced Renewal Inspection took place between the hours of 1:45pm and 3:30pm. There were 3 classrooms observed with a total of 19 children with 4 staff within the supervision guidelines. The children were observed fed bottles, napping, waking from nap and eating an afternoon snack. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. Violations were found during today?s inspection and can be viewed on the Violation Notice. If you have any questions, please e-mail me at whitney.mcgrath@doe.virginia.gov. Thank you for your cooperation during the inspection.

Violations:

Standard #:	22.1-289.011-F
Description:	Based on observation, the findings of the most recent inspection was not posted in a conspicuous place on the licensed premises. Evidence: The inspection findings that are posted on at the facility is dated 10/21/2022, however the programs most recent inspection was on 4/23/2022.
Plan of Correction:	I believe the email went to the owner. Please CC the school director so that I can make sure the inspections are being posted.
Standard #:	22.1-289.035-A
Description:	Based on record review and interview, all employees did not undergo a fingerprint background check prior to employment. Evidence: Staff #4's first date of employment was 5/1/2023. Staff #4's fingerprint results are dated 7/1/2023. Center management confirmed that Staff #4 was working in the classroom prior to providing fingerprint results.
Plan of Correction:	I will make sure to get all required paperwork for new hires before they start work.
Standard #:	8VAC20-770-60-B
Description:	Based on record review, each employee did not provide a completed sworn statement or affirmation prior to employment. Evidence: Staff #4's first date of employment was 5/1/2023. Staff #4's record did not contain documentation of a sworn statement or affirmation.
Plan of Correction:	Corrected during the inspection. I will make sure to get all required paperwork for new hires before they start work.
Standard #:	8VAC20-770-60-C-2
Description:	Based on record review and interview, the child day program has not obtained a central registry finding within 30 days of employment for each employee. Evidence: Staff #4's first date of employment was 5/1/2023. Staff #4's record does not contain the results of a central registry background check. Center management states that they mailed the central registry request but did not receive results yet.
Plan of Correction:	I mailed the background check but didn't get the results. I didn't copy the original. I will call them today to see if they received it. If they didn't, I will send a new copy again.
Standard #:	8VAC20-780-130-A
Description:	Based on record review, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Systemic deficiency Child #4's record does not contain documentation of immunizations.
Plan of Correction:	I will email the parents about the missing paperwork.
Standard #:	8VAC20-780-160-A
Description:	Based on record review, each staff member did not submit documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children. Evidence: Staff #4's first date of employment was 5/1/2023. Staff #4's TB screening is dated 5/29/2023. Center management confirmed that Staff #4 was working in the classroom prior to providing TB results.
Plan of Correction:	I will make sure to get all required paperwork for new hires before they start work.
Standard #:	8VAC20-780-50-A
Description:	Based on observation, staff and children's records were not treated confidentially. Evidence: Repeat Violation Systemic Deficiency 1. A child's name and allergy is written on a white board inside the infant classroom door. 2. A piece of paper with all staff's full names and phone numbers are posted on a bulletin board in the main entrance of the facility.
Plan of Correction:	I will remind the teachers to keep the child information hidden. I will remove the staff information from the board.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, children's records did not contain all required information. Evidence: 1. Child #1's record does not contain the street addresses for both emergency contacts or the child's first date of attendance. 2. Child #2's record does not contain the child's first date of attendance. 3. Child #3's record does not contain a second emergency contact or the child's first date of attendance. 4. Child #4's record does not contain a second emergency contact or the child's first date of attendance. 5. Child #5's record does not contain the street addresses for both emergency contacts or the child's first date of attendance.
Plan of Correction:	I will go through the paperwork twice when the parents give it to me. I will email the parents about the missing paperwork.
Standard #:	8VAC20-780-70
Description:	Based on record review, staff records did not contain all required information. Evidence: Repeat Violation Systemic Deficiency Staff #2, Staff #4 and Staff #5's records did not contain documentation of two reference checks.
Plan of Correction:	I will start writing down my reference calls.
Standard #:	8VAC20-780-80-A
Description:	Based on observation, the center did not document the arrival and departure of each child in care as it occurs. Evidence: At approximately 1:45pm, four children were observed in the infant classroom. The daily attendance in the infant room did not have any children marked in attendance.
Plan of Correction:	We will have a meeting tomorrow to go over all requirements again.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: Repeat Violation Systemic Deficiency 1. There is a large crack and hole on the slide on the playground. Children were observed playing on the playground with access to the broken slide. 2. There is a large hole in the drain next to the door that leads inside the building from the playground.
Plan of Correction:	I will talk to the owner today about getting it fixed. I'll ask someone to block the slide off so that it can't get used.
Standard #:	8VAC20-780-270-C
Description:	Based on observation, in inside areas occupied by children, the temperature was not maintained above 68?F. Evidence: The temperature on the thermostat in the pre-k classroom read 67?F.
Plan of Correction:	I will educate the teachers about that.
Standard #:	8VAC20-780-510-G
Description:	Based on observation, medication was not labeled with a child's name with the dosage amount and the time or times to be given. Evidence: Center management provided an EpiPen that was in a zip lock bag. The medication did not contain a prescription label, a name or dosage times.
Plan of Correction:	I will call the parents and let them know I need a label on the medicine.
Standard #:	8VAC20-780-570-E
Description:	Based on observation, bottles were not dated and labeled with each child's name. Evidence: 1. One bottle was observed in the infant refrigerator with the incorrect date (7/9/2023). 2. Two bottles were observed in the infant refrigerator with no name and date.
Plan of Correction:	I have been educating the parents on the requirements but I will remind them again.
Standard #:	8VAC20-780-580-B
Description:	Based on observation and interview, the center did not ensure that vehicles used by the center meet the safety standards set by the Department of Motor Vehicles. Evidence: Repeat Violation Systemic Deficiency The centers vehicles used for transporting children from the public schools inspection expired in March 2023. Center management confirmed that the buses are used for transporting children to and from the public schools and an inspection had not be completed.
Plan of Correction:	I have provided the information to the owner and I am waiting on her decision. The children are not riding the buses during the summer but they'll need to be used during the school year.