VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA Child Care at Portsmouth YMCA
4900 High Street West
Portsmouth, VA 23703
(757) 483-9622

Current Inspector: D'Nae Goodwin (757) 404-3063

Inspection Date: Aug. 3, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

The facility agreed to email copies of the fire and health department inspections to the inspector. Providing shade on the two fenced playgrounds adjacent to the building was discussed with the program director. Maintaining the facility in a clean condition with the large number of attending children was discussed with the program director.

Comments:

A monitoring/renewal/complaint inspection was conducted on 08/03/2023. The inspector arrived at 11:40 AM and departed at 2:20 PM .There were 151 children present, ranging in ages from 3 years to school age, with 12 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 8 child records and 6 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.

Violations:

Standard #:	8VAC20-780-40-M
Description:	Based upon staff interview, the facility has not ensured that they maintain a current written list of all children's allergies, sensitivities and dietary restrictions documented in an allergy plan that is dated and kept in each room or area where children are present. Evidence: 1. When asked, staff responded that there was a list of children's allergies kept in the office. Lists were not in each room or area where children were present. 2. Staff 1 was unable to provide a written list of children's allergies, sensitivities and dietary preferences.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based upon review of children's records, the facility has not ensured that each child's record includes the names, addresses and telephone numbers for two persons to be contacted in an emergency if a parent cannot be reached. Evidence: The record provided for child 8 did not include the addresses for the emergency contact persons.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Based upon review of staff records, the facility has not ensured that each staff record includes documentation to determine that the individual possesses the education, certification and experience required by the job position. Evidence: The record provided for staff 2 indicated that staff 2 is a program leader. The record did not include documentation that staff 2 has the required programmatic experience working with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-270-A
Description:	Based upon observation, the facility has not ensured that area and equipment are maintained in a clean, safe and operable condition. Evidence: 1. There was a 5 foot blue cord and a telephone cord hanging from the wall in the interactive zone in which a child could become tangled. 2. The cord from the wall mounted television in the interactive zone hung down 5 feet to the electrical outlet. This cord could be tugged, potentially pulling the large television from the wall. 3. There was an orange electrical extension cord pooled on the floor of the interactive zone. 4. The door to the employee closet was unlocked. There was a pair of sharp pointed scissors on a cabinet in the closet. 5. The trash receptacle and the wall and floor around the receptacle in the three year old classroom was covered in both wet and dried food spills and grime. 6. The hinge on the door under the handwashing sink in the three year old classroom is broken.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based upon observation, the facility has not ensured that hazardous substances are kept in locked places using a safe locking method that prevents access by children. Evidence: 1. Numerous times during the inspection, children were observed in the front office area. There was a container of disinfecting wipes on a desk and a container of sunscreen on a shelf, both having warning labels. 2. A closet door labeled employees only in the interactive zone was not locked while children in the red group were using the zone. In the closet there was a container of 007 cleaning fluid with a warning and to keep out of reach of children.. 3. There was a container of Aquaphor ointment on a counter in the large B classroom. The container had a warning label and to keep out of reach of children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-A
Description:	Based upon observation, the facility has not ensured that when staff are supervising children, they always ensure their care, protection and guidance. Evidence: Eight children from the four year old classroom were observed in the care of stall 8 on the playground with the large climbing structure. Child 4 began down the wavy slide from the six foot high platform. The child jumped off the side of the slide near the top landing. Child 4 was observed jumping off the side four times. Staff 8 did not address the safety issue with child 4 nor did she move from where she was sitting on the bench.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-5
Description:	Based upon observation, the facility has not ensured that there is one staff for every 18 school aged children between the age of eligibility and 9 years. Evidence: Upon arrival at the facility at 11:40 AM, 37 children between the age of eligibility and 9 years (the red group) were observed in care in the interactive zone with two staff. The 37 children were in care with the two staff for ten minutes before a third staff member joined the group.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-A
Description:	Based upon observation and staff interview, the facility did not ensured that children's hands are washed before and after eating snacks and lunch. Evidence: The children in the red group were observed eating lunch. The inspector asked staff 2 if the children had washed their hands and staff 2 responded that some of the children did when they went to the bathroom. It did not appear that there was a routine or procedure in place to ensure that all hands were washed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-550-P
Description:	Based upon review of injury records, the facility has not ensured that the written record of children's injuries includes all required information. Evidence: 1. An injury record for child 9, dated 8/16/2023, did not include the date, time and how the parent was notified of the child's injury. 2. An injury record for child 10, dated 5/19/2023, did not include the date, time and how the parent was notified of the child's injury.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-560-M
Description:	Based upon observation, the facility has not ensured that no child is allowed to drink or eat while walking around. Evidence: Child 11 was observed walking in an out of the classroom and around the hallway while eating from a bag of chips.
Plan of Correction:	Not available online. Contact Inspector for more information.