VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Childcare, Inc. - Sailboat
2510 Sailboat Drive
Midlothian, VA 23112
(804) 739-6723

Current Inspector: Lauren Bickford (540) 280-0742

Inspection Date: July 24, 2023

Complaint Related: No

Areas Reviewed:

X 8VAC20-780 Administration. X 8VAC20-780 Staff Qualifications and Training. X 8VAC20-780 Physical Plant. X 8VAC20-780 Staffing and Supervision. X 8VAC20-780 Programs. X 8VAC20-780 Special Care Provisions and Emergencies X 8VAC20-780 Special Services. X 8VAC20-820 THE LICENSE. X 8VAC20-820 THE LICENSING PROCESS. X 8VAC20-820 HEARINGS PROCEDURES. X 8VAC20-770 Background Checks X 22.1 Early Childhood Care and Education X 63.2 Child Abuse & Neglect

Comments:

A renewal inspection was conducted on July 24, 2023 from approximately 9:15 am to 3:50 pm. The center director was available throughout the inspection to answer questions. There were 80 children present, ranging in ages from 4 months to 9 years, with 17 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies, nutrition and transportation and field trips. A total of ten child records and 12 staff records were reviewed. The center director was interviewed during the inspection. During the inspection, the children and staff were observed participating in a variety of activities. The older children were observed preparing to leave the center for a field trip. Staff were observed having positive interactions with the children. All areas of the facility including all classrooms, bathrooms and outdoor play areas were inspected. The required postings were reviewed and found to be in compliance. The center is equipped with toys and supplies and items were available to the children. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only. If you have any questions about this inspection, please contact NeShara Gaston, Licensing Inspector at 540-280-0742 or e-mail neshara.gaston@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-A
Description:	Based on review of staff records and interview, the center did not ensure repeat sworn disclosure statements and criminal history checks were completed every five years. Evidence: The record for Staff #11 (date of hire: 1/8/2007) documented a sworn disclosure statement, dated 5/7/18 and criminal history check dated 5/8/18 which are beyond 5 years.
Plan of Correction:	Will have staff complete by 7/25/23
Standard #:	22.1-289.035-B-4
Description:	Based on record review and interview, the center failed to obtain a child abuse and neglect search from any state in which the individual has resided in the preceding five years. Evidence: 1.The record for Staff #9 (date of hire: 4/20/23) documented a sworn disclosure statement, indicating having resided outside of the state of Virginia within the preceding five years. 2.There was not an out of state child abuse and neglect search documented in the record for Staff #9 and no additional information was provided. 3. During an interview, with the center director, it was acknowledged that the record did not document a search request or results for Staff #9.
Plan of Correction:	Director will follow up via email with the state this week.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of eleven staff records and interview, the center failed to ensure a search of the central registry was completed for each staff by the end of the 30th day of employment. Evidence: 1. Staff #10 (date of employment 5/15/2023) search of the central registry is dated 6/22/2023, which is beyond 30 days of employment. 2. No additional information was provided and the director acknowledged the central registry search was beyond 30 days of employment.
Plan of Correction:	Moving forward will ensure completed within 30 days
Standard #:	8VAC20-780-160-A
Description:	Based on review of eleven staff records, the center did not ensure that each staff member submitted documentation of a negative tuberculosis screening completed at the time of employment and within the last 30 calendar days of the date of employment. Evidence: 1. The record for staff #3 (date of employment: 4/10/23) documented a tuberculosis screening dated 8/29/22 which is beyond the last 30 calendars days of the date of employment. 2. The record for staff #6 (date of employment: 5/17/23) documented a tuberculosis screening dated 6/7/23 which is beyond the date of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	Based on record review, the center did not ensure that all staff have completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1.Staff #1 (Date of Hire: 1/23/23) The record for Staff #1 did not document completion of the Virginia Department of Education-sponsored orientation course. No additional documentation was provided. 2.Staff #2 (Date of Hire: 4/13/23) The record for Staff #2 did not document completion of the Virginia Department of Education-sponsored orientation course. No additional documentation was provided. 3.Staff #3 (Date of Hire: 4/10/23) The record for Staff #3 did not document completion of the Virginia Department of Education-sponsored orientation course. No additional documentation was provided. 4.Staff #4 (Date of Hire: 3/13/23) The record for Staff #4 did not document completion of the Virginia Department of Education-sponsored orientation course. No additional documentation was provided. 5.Staff #9 (Date of Hire: 4/20/23) The record for Staff #9 did not document completion of the Virginia Department of Education-sponsored orientation course. No additional documentation was provided.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-A
Description:	Based on review of staff records, the center did not ensure 16 hours of ongoing training was completed annually. Evidence: 1. The record for Staff #12 (date of employment: 7/24/2014) failed to document 16 hours of annual training for the 2021-2022 year. 2. No additional information was provided regarding completed annual training.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-270-A
Description:	Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. The concrete path located on the infant playground had cracked cement exposing tree roots posing a trip hazard. 2. The concrete path located on the school age playground had cracked and missing cement which created a hole of approximately less than one inch in depth posing a trip hazard. 3. The bottom of the gutter on the school aged playground was detached from the building exposing a metal bracket within the reach of children which could snag the skin of a child. 4. One fence picket on the gate surrounding the air conditioning unit had a protruding nail that could snag the skin of a child. 5. One fence picket was missing from the gate surrounding the air conditioning unit on the playground.
Plan of Correction:	Work orders submitted for gutter and fence. Will follow up with previous work order regarding concrete.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and interview, the center did not ensure that all hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1.There were five cans of paint and one can of wood stain with the warning: keep out of reach of children and vapor harmful stored on the bottom shelf in an unlocked closet in the school aged children?s bathroom. 2.During an interview, the center director observed and acknowledged the paint and wood stain were not properly stored.
Plan of Correction:	Immediately removed from the center
Standard #:	8VAC20-780-520-C
Description:	Based on observation, documentation review and interview with staff, the center failed to ensure that if diaper ointment or cream is used written parent authorization noting any known adverse reactions shall be obtained. Evidence: 1. In the toddler room, Aquaphor cream was observed with Child #11?s name on it. There was not a written parent authorization noting any known adverse reactions for the skin cream. 2.During an interview, with the Teacher #1 it was acknowledged that the cream was being used on Child #11. 3.During an interview with the center director, it was acknowledged that an authorization for the cream was not documented.
Plan of Correction:	A new form will be given to parent