VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Chesterbrook Academy #802
13501 Braddock Road
Clifton, VA 20124
(703) 968-3696

Current Inspector: Whitney Mcgrath (571) 835-4717

Inspection Date: Aug. 11, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

Today an unannounced Monitoring Inspection took place between the hours of 11:30am and 1:25pm. There were 7 classrooms observed with a total of 72 children with 10 staff within the supervision guidelines. The children were observed eating lunch (burger, tater tots, pineapple, milk) and transitioning to naptimes. Diaper changing and hand washing procedures were also observed. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. Violations were found during today?s inspection and can be viewed on the Violation Notice. Thank you for your cooperation during the inspection. If you have any questions, please e-mail me at whitney.mcgrath@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-140-A
Description:	Based on record review, the center did not obtained a physical exam for each child within the first 30 days of attendance. Evidence: Child #4 (date of enrollment: 2/7/2021) record did not contain a physical exam.
Plan of Correction:	We will let the parents know today at pick-up.
Standard #:	8VAC20-780-40-E
Description:	Repeat violation. Based on interview and a review of the center?s policies and procedures, the operational responsibilities of the licensee did not ensure that the center's activities, services, and facilities are maintained in compliance with these standards, the center's own policies and procedures that are required by these standards. Evidence: 1. The centers bottle labeling policy states that each bottle must be assigned colored tape, as required for each child. 2. During the inspection child #6 and child #7's bottles were not labeled with assigned colored tape.
Plan of Correction:	One of the managers will begin checking between 9am and 10am to make sure that all the bottles are labeled.
Standard #:	8VAC20-780-40-M
Description:	Based on observation, the center did not maintain a current written list of all children's allergies. Evidence: Allergy lists in classrooms were dated 1/2/2023. Center management confirmed that two out of four children's names listed were no longer enrolled.
Plan of Correction:	Some of the classroom lists have been updated. We will need to print more and get them reposted.
Standard #:	8VAC20-780-500-A
Description:	Based on observation, hand washing requirements were not met. Evidence: Staff in the Beginners classroom was observed changing a child's diaper. The child's hands were not washed after the diaper change and the staff did not wash their hands after the diaper change.
Plan of Correction:	We will retrain staff on protocols.
Standard #:	8VAC20-780-510-P
Description:	Based on a review of medications, when an authorization for medication expired, the medication was not returned to the family or disposed within 14 days. Evidence: Child #8's authorization to administer emergency medication expired on 1/19/2023. The emergency medication was observed on-site during the inspection.
Plan of Correction:	The parents were contacted during the inspection to be notified that they need to provide the appropriate authorization.
Standard #:	8VAC20-780-560-L
Description:	Based on observation, staff did not sit with children during meal times. Evidence: The staff in the Pre-K classroom were observed standing in the classroom while the children ate lunch.
Plan of Correction:	We will retrain staff on meal protocols.
Standard #:	8VAC20-820-120-E-6
Description:	Based on observation, a copy of a special order issued by the department was not posted in a prominent place at each public entrance of the licensed premises to advise consumers of serious or persistent violations. Evidence: A special order was issued to the licensee on 6/8/2023. The special order was not posted anywhere in the facility.
Plan of Correction:	Corrected during the inspection.