VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Arlington P&R-Madison Community Center
3829 North Stafford Street
Arlington, VA 22207
(703) 228-5316

Current Inspector: Ann Dramstad (703) 314-0860

Inspection Date: Aug. 10, 2023

Complaint Related: No

Areas Reviewed:

X 8VAC20-780 Administration. X 8VAC20-780 Staff Qualifications and Training. X 8VAC20-780 Physical Plant. X 8VAC20-780 Staffing and Supervision. X 8VAC20-780 Programs. X 8VAC20-780 Special Care Provisions and Emergencies X 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. X 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records X 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Consulted on orientation training to cover all required components and giving staff credit when they attend the summer kickoff if all required topics are covered. A model form is on the VA DOE Licensing website for model forms. The most recent inspection notice must be posted and requires all pages of the inspection paperwork.

Comments:

An unannounced monitoring visit was conducted from 10:25-11:30. An additional visit to the administration office was conducted to review staff records which are kept at a central location. Nineteen children were present with four staff and a TR support staff for the children in care. Observed transition to snack (bought from home), hand washing, reading stories and a special visitor from the public library. The room is well equipped with age appropriate materials. Reviewed a sample of children records, attendance, emergency preparation, staff files and allergy concerns. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Feel free to contact me if you need any assistance. Ann Dramstad, Children?s Inspector Office of Child Care Health and Safety Division of School Readiness 703-314-0860 ann.dramstad@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-160-A
Description:	Based on record review and staff administration confirmation, 2 of 5 staff were missing TB documentation. Evidence: Staff #1 (date of hire 6/2022) and Staff #2 (date of hire (6/2023) were missing documentation of having a completed TB screening at the time of employment and prior to coming into contact with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and staff statement, the center did not have documentation of viewing proof of identity. Evidence: Child #1-4 did not have proof of identity verified by Arlington County Parks and Registration staff or Tot camp staff.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A-8
Description:	Based on observation and record review, a child's allergy care plan can not be followed by staff as no medication is on-site. Evidence: Child #1's care plan list an emergency medication to be administered in case of a suspected allergen exposure. However, no medication is on-site so staff would not be able to follow the plan as outlined by the physician.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	Based on record review and staff confirmation, a staff member did not complete the VA Department of Education orientation within 90 days of employment. Evidence: Staff #1 (date of hire 6/2022) did not complete the orientation course as required within 90 days.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-790-550-2-a
Description:	Based on record review, a Virginia Central Registry Check (CPS) has not been repeated within 5 years of expiration. Evidence: Staff #4's CPS expired 7/31/2023 and a new clearance has not been returned as of 8/21/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.