VIRGINIA DEPARTMENT OF SOCIAL SERVICES

KinderNova Academy
49 Morton Avenue
Petersburg, VA 23805
(804) 324-3906

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Aug. 24, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced monitoring inspection was conducted on 8/24/2023. The inspector was on site from approximately 9:40 am-11:18 am. There were 13 children present, ranging in ages from 2 to 6 years, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies, nutrition and background checks. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of five staff records and interview, the center did not ensure to obtain a central registry finding for one staff by the end of the 30th day of employment as required. Evidence: 1. The record of staff #1 (date of employment: 5/8/2023) contained a central registry finding dated 8/1/2023. 2. Administration acknowledged that the central registry finding had not been received within the required time frame.
Plan of Correction:	Kindernova admins will print all documents needed to be added to the folder. We will also make sure we document properly if there are any discrepancies or issues.
Standard #:	8VAC20-780-130-A
Description:	Based on a review of five child records and interview, the center did not ensure that three children had received the immunizations required by the State Board of Health before the first date of attendance as required. Evidence: 1. The record of child #1 (date of attendance: 11/14/2022) contained an immunization record dated 12/15/2022. The record of child #2 (date of attendance: 2/2/2023) did not contain an immunization record. It did contain an incomplete exemption letter that did not contain a name, date of birth and a notary signature. The record of child #4 (date of attendance: 8/14/2023) did not contain an immunization record. 2. Administration acknowledged that the immunization records were not obtained prior to the first date of attendance.
Plan of Correction:	Kindernova admin will review all records bi weekly of students to make sure all documentation is done on time and in order. We will also have a master list for annual physicals.
Standard #:	8VAC20-780-140-A
Description:	Based on a review of five child records and interview, the center did not ensure that one child had a physical examination by or under the direction of a physician 1. Before the child's attendance; or 2. Within 30 days after the first day of attendance. Evidence: 1. The record of child #1 (date of attendance 11/14/2022) contained a physical record dated 12/15/2022. 2. Administration acknowledged that the physical was not received within the required time frame.
Plan of Correction:	Kindernova admin will review all records bi weekly of students to make sure all documentation is done on time and in order. We will also have a master list for annual physicals.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of five child records and interview, the center did not ensure that three records contained the required information. Evidence: 1. The records of child #2 (date of attendance: 2/2/2023) and child #4 (date of attendance: 8/14/2023) did not contain documentation of viewing proof of the child's identity and age. The record of child #3 (date of attendance: 3/6/2023) had incomplete emergency contact information. Children's records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. One of child #3's emergency contact addresses did not contain a full address. 2. Administration acknowledged that the records were incomplete.
Plan of Correction:	Kindernova admin will review all records bi weekly of students to make sure all documentation is done on time and in order. We will also have a master list for annual physicals.
Standard #:	8VAC20-780-70
Description:	Based on a review of five staff records and interview, the center did not ensure that a record was kept for two staff that contained the required information. Evidence: 1. The record of staff #2 (date of employment: 8/7/2023) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. The record of staff #2 did not contain the name, address, and telephone number of a person to be notified in an emergency, and the information, to be kept at the center, about any health problems that may interfere with fulfilling the job responsibilities. The record of staff #3 (date of employment: 10/31/2022) did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. Staff #3 was hired as an aide and was promoted to a lead. The record did not contain proof of education and training. Administration stated that the staff had been a lead for over one month. 2. Administration acknowledged that the records were incomplete.
Plan of Correction:	Kindernova admin will review all records of staff and make sure moving forward all documentation is done on time and in order. We will also have a checklist to put in front of each file.
Standard #:	8VAC20-780-330-B
Description:	Based on observation, measurements and interview, the center did not ensure that where playground equipment is provided, resilient surfacing complied with minimum safety standards. Evidence: 1. A slide structure was observed that had a platform that measured approximately 21 inches. The slide structure had one inch of mulch in the fall zone and is required to have at least 6 inches. Slides are required to have six feet of space in the use zone on all sides of the equipment and four feet plus the height of the slide in front of the slide chute. The slide had a barrier on all sides that fell within the use zone area. 2. Administration acknowledged that the equipment did not have the required amount of resilient surfacing and unobstructed space in the use zone.
Plan of Correction:	The removal of the slide was done by the director.
Standard #:	8VAC20-780-550-G
Description:	Based on observation and interview, the center did not ensure to maintain documentation of the evacuation drills as required. Evidence: 1. Evacuation drills were not documented in June and July of 2023. 2. Administration stated that drills were conducted but not documented.
Plan of Correction:	A review was done of the dates and times of the June and July drill. They were also documented. The august drill was conducted on 8/31.