VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Wee Care Day Care 4 Kids, LLC
1550-1552 Seminole Trail
Charlottesville, VA 22901
(434) 972-0001

Current Inspector: Barbara Workman (540) 430-9257

Inspection Date: July 31, 2023

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A complaint inspection was initiated on July 31, 2023 and August 10, 2023 with outside agencies and concluded on August 30, 2023. A complaint was received in the Office of Child Care Health and Safety on July 20, 2023 regarding forbidden action and care and protection of children. The inspector reviewed compliance in the areas of administration, staffing, supervision, staff qualifications & training, programs and special care provisions and emergencies. Three staff were interviewed, once child record and two staff records were reviewed. The information gathered during the investigation does not support the allegation, so the complaint is determined to be "not valid". However, there was information gathered during the inspection that determined non-compliance with applicable standards or laws not related to the complaint. The violations were documented on the violation notice issued to the program. If you have any questions or concerns please contact the Licensing Inspector at 540-430-9257.

Violations:

Standard #:	22.1-289.035-B-2
Complaint related:	No
Description:	Based on a review of staff records, the center failed to ensure that a national criminal history background check was completed prior to the date of employment. Evidence: 1.Staff #1 stated that her first day of employment was 06/30/2023. There was no documentation in the record of a national criminal history background check being completed. 2.Staff #3 verified that there was not a national criminal history background in the file.
Plan of Correction:	Conduct a full audit of all current staff files to ensure all needed documentation is up to date. No employee will be able to work until fingerprints are completed and on file.
Standard #:	8VAC20-780-160-A
Complaint related:	No
Description:	REPEAT Based on review of staff records, the center failed to ensure that the tuberculosis screening was completed at the time of employment and prior to coming into contact with children. Evidence: 1.Staff #1's tuberculosis screening was dated 07/09/2023. 2.Staff #1 stated she started employment on 06/30/2023 and was working in a classroom prior to having the tuberculosis screening completed.
Plan of Correction:	Conduct a full audit of all current staff files to ensure all needed documentation is up to date. Continue to conduct interviews for vacant positions and create an on-call list of candidates with up to date records to ensure no one will begin work before documentation has been completed.
Standard #:	8VAC20-780-60-A
Complaint related:	No
Description:	REPEAT Based on a review of staff records, the center failed to ensure that all required information was in a child's record. Evidence: 1.Child #1's record did not contain a complete address for one of the two designated people to call in an emergency if the parent cannot be located. 2.Staff #3 verified that the record did not contain a complete address for one of the emergency contacts.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Complaint related:	No
Description:	REPEAT Based on review of staff records, the center failed to ensure all required information was in the staff record. Evidence: 1. Staff #1's date of hire was 06/30/2023. There was not documentation that two or more references as to character and reputation as well as competency were checked before the first day of employment. 2.Staff #2' date of hire was 06/12/2023.There was not documentation that two or more references as to character and reputation as well as competency were checked before the first day of employment. 3.Staff #1's file did not contain the address of a person to be notified in an emergency, and Staff #2 file did not contain the name, address, and phone number of a person to be notified in an emergency. 4.Staff #2's file did not contain verification of age requirement. 5.Staff #1 and Staff #2's file did not contain the date of employment. 6.Staff #3 verified that the staff records were missing all required documentation.
Plan of Correction:	Conduct a full audit of all current staff files to ensure al needed documentation is up to date. Create a policy for new possible candidates where character references and emergency contact information must be completed before the final interview conducted.
Standard #:	8VAC20-780-240-B
Complaint related:	No
Description:	REPEAT Based on review of staff files, the program failed to ensure that staff complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1.The first day of employment for Staff #1 was 06/30/2023. There was no record of orientation in the file. 2.The first day of employment for Staff #2 was 06/12/2023. There was no record of orientation in the file. Staff #2 stated in an interview that he never completed any of the required trainings. 3.Staff #3 verified that Staff #1 and Staff #2 were working with a group of children on 07/19/2023.
Plan of Correction:	Conduct a full audit of all current staff files to ensure all needed documentation is up to date. New employees will have orientation completed within seven days of employment or before being left a lone with a group of children.
Standard #:	8VAC20-780-340-C
Complaint related:	No
Description:	Based on interviews, the center failed to ensure that there shall be on the premises when one or more children are present one staff member who meets the qualifications of a program leader or program director. Evidence: 1.Staff #3 stated that on 07/19/2023 that Staff #1 and Staff #2 were responsible for supervising a group of approximately 13 Pre-K children, in the Pre-K building. 2.Staff #3 verified that Staff #1 and Staff #2 were teacher assistants, and that a lead was not present in the Pre-K building on 07/19/2023.
Plan of Correction:	Hold a job fair in the community and attend other job fairs in an attempt to hire staff that meet qualifications for schedule flexibility. Will review all files to ensure what staff are qualified as leads and schedule appropriately so that each classroom has a lead present.
Standard #:	8VAC20-780-530-A-1
Complaint related:	No
Description:	Based on review of staff records and interviews, the center failed to ensure that at least one staff in each classroom or area where children are present shall have a current certification in cardiopulmonary resuscitation (CPR). Evidence: 1. Staff #1 and Staff #2 were supervising a group of Pre-K children on 07/19/2023. There were no other staff in the Pre-K building. 2. There was no documentation of CPR certification in the records for Staff #1 and Staff #2. 3. Staff #3 verified that Staff #1 and Staff #2 were not certified in CPR.
Plan of Correction:	Host a CPR clinic on location that will be mandatory for all staff members. Create a reminder system through Microsoft outlook that will email administration reminder when a staff member's certification is coming close to expiration. Conduct a full audit of all current staff files to ensure all need documentation is up to date.
Standard #:	8VAC20-780-530-A-2
Complaint related:	No
Description:	Based on review of staff records and interviews, the center failed to ensure that at least one staff in each classroom or area where children are present shall have a current certification in First Aid. Evidence: 1.Staff #1 and Staff #2 were supervising a group of Pre-K children on 07/19/2023. There were no other staff in the Pre-K building. 2.There was no documentation of First Aid certification in the records for Staff #1 and Staff #2. 3.Staff #3 verified that Staff #1 and Staff #2 were not certified in First Aid.
Plan of Correction:	Host a CPR/First aid Clinic on location that will be mandatory for all staff members to attend.