VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Astar Explorer Stem Academy
11750 Fair Oaks Mall Ste.J201
Fairfax, VA 22033
(703) 677-7008

Current Inspector: Kara Vaughan (703) 537-6241

Inspection Date: Sept. 11, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed requirements for staff qualifications and that staff who are qualified as program leads are to be actively supervising children for the majority of the day with the exception of the first and last hour of operation. Discussed that the center should not be operating with fewer than two staff members present at all times. Discussed the requirements for sleeping supervision and supervision of children as it pertains to sight and sound. Discussed children having access to foods and liquids while sleeping, or resting awake.

Comments:

An unannounced monitoring inspection was conducted today from 12:50pm-1:50pm. There were 2 children present with 1 staff member. The physical plant, 2 staff records, 2 children?s records, evacuation drills, emergency supplies, and policies were inspected. One child was observed seated at a table playing with a puzzle. One child was observed sleeping in an unsupervised room. At the beginning of the inspection there was not a qualified program leader or director on site. The program director did arrive at the facility approximately ten minutes after the inspection commenced. There is not currently a program leader employed at the center. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Kara Vaughan at kara.vaughan@doe.virginia.gov or 703-537-6241.

Violations:

Standard #:	22.1-289.011-F
Description:	Based on observation, the inspection summary and violation notice from the most recent licensing inspection was not posted in the facility. Evidence: The violation notice and inspection summary from the inspection conducted on 2/13/2023 were not posted in the facility on the date of inspection. The acknowledgement form dated 2/13/2023 was posted, but this does not include all required information for the required posting.
Plan of Correction:	ghjgj According to the center manager, the notice is posted. She would find out why the notices are not there. Meanwhile, a new copy of noticed will post again on wall.
Standard #:	8VAC20-780-130-A
Description:	REPEAT VIOLATION Based on record review, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: There was no record of immunizations for Child 2 on the date of inspection.
Plan of Correction:	bmnbm Child 2's immunization is requested few times by the center. But hard to get appointment. according to the father. The new immunization form is obtained by the center now.
Standard #:	8VAC20-780-140-A
Description:	REPEAT VIOLATION Based on record review, the center failed to obtain a physical examination by or under the direction of a physician for a child within 30 days of enrollment . Evidence: Child 2's record did not contain documentation of a physical examination by or under the direction of a physician.
Plan of Correction:	ghjghj Child 2's physical examination was done on 9/9/23. It is within 30 days of enrollment.
Standard #:	8VAC20-780-160-A
Description:	REPEAT VIOLATION Based on record review, the center failed to obtain the results of a negative tuberculosis screening for all staff prior to hire. Evidence: Staff 2's tuberculosis screening was conducted 25 days after hire.
Plan of Correction:	hghgj Staff and kids document issues have been mentioned many times at our meeting. it has problems again. I have to check files physically by myself now.
Standard #:	8VAC20-780-60-A
Description:	REPEAT VIOLATION Based on record review, children's records did not contain all required information. Evidence: Child 2's record did not contain health information as required by 8VAC20-780-130, 8VAC20-780-140, or verification that the center reviewed and verified the child's proof of identity.
Plan of Correction:	Child's health certificat and birth certificate all attached in this email.
Standard #:	8VAC20-780-70
Description:	REPEAT VIOALTION Based on record review, staff records did not contain all required information. Evidence: The record for Staff 2 did not contain documentation that at least two references were contacted prior to hire and the results of that contact.
Plan of Correction:	hjkhkj Staff 2's two references were contacted by me on July 2, 23. Please see the attached file of Staff 2.
Standard #:	8VAC20-780-240-B
Description:	REPEAT VIOLATION Based on record review, the center failed to complete the orientation training of a staff member prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1 Staff 2 was observed working alone with children on the date of inspection. 2. Staff 2's record contained an incomplete orientation training document that did not show completion of all required topics and was not signed.
Plan of Correction:	nbjj hg Staff 2's documents was reviewed. Please see the attachments in the email. Staff 2's further training records will be ready by 9/29/23/
Standard #:	8VAC20-780-245-L
Description:	Based on record review, there was not always at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: 1. Staff 2 was the only staff member on site at the beginning of the inspection. 2. The record for Staff 2 did not contain documentation of having received training in the daily health observation of children.
Plan of Correction:	bhjhjk Staff 2 will attend sone of CDC daily health observation training classes to be more qualified.
Standard #:	8VAC20-780-340-B
Description:	SYSTEMIC DEFICIENCY REPEAT VIOLATION Based on observation, during the center's hours of operation, there was not an adult on the premises in charge of the administration of the center. Evidence: At the beginning of the inspection Staff 2 was the only staff member present in the building. Staff 2's role at the time of the inspection was supervision of children.
Plan of Correction:	hgghj One staff in charge of administration and marketing is on a honeymoon and will return Sept. 25.
Standard #:	8VAC20-780-340-C
Description:	SYSTEMIC DEFICIENCY REPEAT VIOLATION Based on observation and record review, there was not always on the premises and on field trips when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them. Evidence: 1. At the beginning of the inspection, Staff 2 was the only staff member present on site. 2. Staff 2 does not meet the qualifications of a program lead, or a program director.
Plan of Correction:	jhujh The center has an approved manager. Through this inspection, it seems that center needs to add another qualified manager to stop those repeat violation happening again. Such repeat violation is intolerable!
Standard #:	8VAC20-780-340-D
Description:	Based on record review, in each grouping of children there was not at least one staff member who meets the qualifications of a program leader or program director who was regularly present. Evidence: Staff 2, who regularly supervises the enrolled children, does not meet the qualifications of program leader or program director.
Plan of Correction:	hklkjkl Staff 2 has a Bachelor of Science which is related to our STEM education. To ensure she knows the rules of early child education she will take CDC certificate training.
Standard #:	8VAC20-780-340-F
Description:	SYSTEMIC DEFICIENCY REPEAT VIOLATION Based on observation, children under 10 years of age were not always within actual sight and sound supervision of staff. Evidence: 1. At the beginning of the inspection Staff 2 was the only staff member on site. 2. Staff 2 was in the main open room with Child 1 seated at a table. 3. Child 2 was sleeping in a dark classroom with the door closed without a staff member present. 4. Staff 2 would occasionally leave the main room to go into an unoccupied classroom, leaving Child 1 outside of sight and sound supervision. 5. Staff 2 would occasionally leave the main room to supervise Child 2, leaving Child 1 outside of sight and sound supervision.
Plan of Correction:	A staff meeting is booked. These regulations of 8VAC20-780-(5)-350K and 350-M and 340-F will be addressed.
Standard #:	8VAC20-780-350-K
Description:	SYSTEMIC DEFICIENCY Based on observation, an additional staff member shall always be available on-site to offer immediate assistance. Evidence: At the beginning of the inspection Staff 2 was the only staff member on site.
Plan of Correction:	aba There are 2 kids in the center and 2 staff are schedule. The new rule is that 2 staff cannot leave the center unless the third staff is present.
Standard #:	8VAC20-780-350-M
Description:	SYSTEMIC DEFICIENCY Based on observation, one staff member was supervising more than one room during rest time. Evidence: 1. Staff 2 was the only staff member present at the beginning of the inspection. 2. Staff 2 was observed supervising one room with an awake child, and responsible for another room with a sleeping child.
Plan of Correction:	abs Staff are informed and educated to be with kids all the time, never leave any kid in a separate room or behind anywhere. Each kid has staff accompany including sleeping time.
Standard #:	8VAC20-780-520-C
Description:	Based on observation, requirements for use of diaper ointment cream were not met. Evidence: 1. Diaper ointment cream was observed stored on a bathroom sink within reach of children. 2. The diaper ointment cream was not labeled with the name of the child. 3. A record of diaper ointment application was not kept to include the child's name, date of use, frequency of application, and any adverse reactions.
Plan of Correction:	Not available online. Contact Inspector for more information.