VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Guidepost Montessori at Fairfax
3909 Oak St
Fairfax, VA 22030
(703) 934-0920

Current Inspector: Sarah Marbert (703) 479-4678

Inspection Date: Sept. 15, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed with staff present: *4 trampolines were removed from the playground area. While not in use today, they have been previously used by children. *Updating the allergy list for the school. (Dated 2/6/23) *Obtaining MAT certificates from the provider

Comments:

An unannounced monitoring inspection was conducted today. There were 11 children present with 2 staff at LI arrival. A third staff person arrived by the end of the visit. 5 staff and 4 child records were reviewed. See violation notice for non-compliances cited. Children were observed in a variety of child directed activities, washing hands and eating lunch. Emergency evacuation drills, first aid supplies, emergency supplies, lunches were labeled and bathroom supplies were all in compliance. There were no medications on site during the inspection. See violation notice for non-compliances cited today. If you have questions regarding this inspection, you may contact me at (703) 479-4678 or at Sarah.Marbert@doe.virginia.gov. LI was present today from 10:45 AM - 1:00PM.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on a review of records, staff records did not contain documentation of a completed nationwide fingerprint search prior to employment. Evidence: Staff B's record contained fingerprint eligible search results dated 4/4/22. (DOH: 4/3/22)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-4
Description:	Repeat Violation Based on a review of records, staff records did not contain documentation of a completed Criminal History Search and a Child Abuse and Neglect search for a residence outside of the state of Virginia in the past 5 years. Evidence: 1. Staff D's record did not contain documentation of a completed criminal history search prior to employment. There are no search results available for 2 residences outside of Virginia in the past 5 years. 2. Staff D's record did not contain documentation of a complete Child Abuse and Neglect search within 45 days of employment for 2 residences outside of Virginia in the past 5 years.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-B
Description:	Based on a review of records, one staff record did not contain documentation of a completed Sworn Disclosure Statement (SDS) prior to employment. Evidence: Staff A's record did not contain a completed SDS. (DOH: 3/20/23)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of records, staff records did not contain documentation of a completed Central Registry Search within 30 days of employment. Evidence: 2 of 5 records did not contain completed Central Registry Searches. 1. Staff A (DOH: 3/20/23) 2. Staff D (DOH: 3/27/23)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Repeat Violation Based on a review of records, staff records did not contain documentation of a negative tuberculosis screening prior to employment and conducted within the last 30 calendar days. Evidence: 1. Staff A has no documentation available for review. (DOH: 3/20/23) 2. Staff D's screening is dated 4/3/23. (DOH: 3/27/23)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-C
Description:	Based on a review of records, one staff record did not contain documentation of a subsequent tuberculosis screening within 2 years. Evidence: Staff C's record contained a TB screening result dated 6/22/21. (Expired)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of records, one child record was not available for review. Evidence: Child #1's record was not available for review. Parent contact phone numbers were the only item that could be located during the inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Repeat Violation Based on a review of records, staff records did not contain documentation of all required information prior to employment. Evidence: 5 staff records reviewed. 1. Staff A had no references on file. (Date of Hire (DOH): 3/20/23) 2. Staff B had written reference letters that are not dated on file. (DOH: 4/3/22) 3, Staff C had written references on file that are not dated. (DOH: 7/19/21) 4. Staff D had 1 of 2 required references on file. (DOH: 3/27/23)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-210-A
Description:	Based on a review of records and staff statement, a staff member in a lead teacher position is not qualified to be in the position. Evidence: Staff C's record does not contain documentation of qualifications for a lead position. There is no documentation of education available.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	Based on a review of records, staff records did not contain documentation of completion of the required VDOE sponsored orientation course within 90 calendar days of employment, Evidence: 3 of 4 staff that were required to complete the course had no documentation of course completion. 1. Staff A (DOH: 3/20/23) 2. Staff B (DOH: 4/3/22) 3. Staff D (DOH: 3/27/23)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-C
Description:	Based on a review of records, staff records did not contain documentation of orientation for all required policies and procedures. Evidence: The current orientation for in use is outdated. It does not contain documentation of current policies regarding; Prevention of Abusive Head Trauma and prevention of and response to food and other allergic reactions.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-L
Description:	Based on a review of records, there was not at least one staff member on duty who had obtained within the last 3 years instruction in performing Daily Health Observation (DHO) screening. Evidence: 5 of 5 staff records reviewed did not contain documentation of DHO screening in the past 3 years. (Staff A, B, C, D, E)
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous materials were not kept locked using a safe locking method. Evidence: 1. Cleaning wipes were stored in a cabinet in the classroom that was not locked. 2. A child was using a polishing solution that was labeled "Keep Out of Reach of Children".
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-420-E-3
Description:	Repeat Violation Based on a review of records, child records did not contain documentation of an annual update. Evidence: 3 of 4 records reviewed did not contain documentation of an annual update. *Child #2s record was dated 3/3/22. *Child #3s record was dated 8/2/21 *Child #4s record was dated 8/15/22.
Plan of Correction:	Not available online. Contact Inspector for more information.