VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Karter School of One Loudoun
44799 Saranac Street
Ashburn, VA 20147
(703) 955-5337

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: Sept. 20, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed the supply of developmentally appropriate materials. Discussed the allergy /preferences/restrictions list. Discussed handwashing procedures. Discussed wet mops with cleaning products and proper storage and labeling. Discussed paper towels need to be in all bathrooms.

Comments:

An unannounced two month monitoring inspection was conducted on 9/20/2023 from 9:50am to 12:42pm. At the time of entrance, 39 children were in care with 7 staff members present. Children were observed sitting in a circle time with the teacher, counting shells as a group activity during circle time, preparing to go outside, name to face counts with the staff and playing inside. A selection of staff and children records, medications, the physical space, evacuation drills, allergy action plans and attendance records were reviewed. The site was clean and organized. Interactions between the children and staff were positive. Areas of non-compliance are identified in the violation notice. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to the department within 5 business days from receipt. Please specify how the deficient practice will be or has been corrected. Please do not use staff names; list staff by positions only. Any plans of correction not received within 5 business days will result in the plans not appearing on the Violation Notice and public website. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	8VAC20-780-80-A
Description:	Based on review of attendance records, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. In Classroom 118A, 8 children were present. 7 children were checked in on the classroom iPad attendance tracker.. 6 children were written down on the daily attendance sheet. The child that was not listed on either iPad attendance tracker or daily attendance sheet arrived at approximately 8:30am and was not on the iPad attendance tracker or the daily attendance sheet at approximately 10:18am.
Plan of Correction:	We will retrain all staff on the attendance records and name to face.
Standard #:	8VAC20-780-510-P
Description:	Based on review of medication, the center had two medications that had not been returned to the parent or disposed of after 14 days of an authorization expiring. Evidence: 1. One child had two medications at the center that had authorizations that had expired on 8/22/2023 and 8/27/2023. The parent had not picked up the medication within 14 days or renewed the authorization and the center did not dispose of the medication.
Plan of Correction:	We spoke with the parent and she is bringing it tomorrow.