VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA OF THE VIRGINIA PENINSULAS (NEWPORT NEWS CI)-Hardy
9389 Old Stage Highway
Smithfield, VA 23430
(757) 365-4060

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: Sept. 25, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Please advise your licensing inspector / department of Education of any significant upcoming changes to your program well in advance. Items that are printed on the face of your Child Day Center License, in particular, (ie: Name of Licensee, location/ address, ages served, capacity increases) must be disclosed to the department 60 days in advance so that inspections, measurements, etc. may be conducted before such changes may be approved and reflected on your new License, prior to the change in operation.

Comments:

An announced inspection was completed on 09/25/2023 in response to a relocation of the licensed program. There were 25 children, ages 4 to 9 years old, present with 3 staff supervising during the inspection. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. Children were observed arriving to the program and playing gross motor games in the gymnasium. A total of 5 child records and 3 (all) staff records were reviewed. The inspection started at 1:15 pm and concluded at 4:15 pm. Information gathered during the inspection determined non-compliance with applicable standards or law. Any areas of noncompliance are documented in the violation notice.

Violations:

Standard #:	8VAC20-780-40-E
Description:	Based on interview and observation, the licensee did not maintain compliance with the terms of the current license issued by the department. Evidence: The program is operating at a new location, the newly constructed Hardy Elementary School, 9389 Old Stage Hwy. Smithfield VA 23430. The current Child Day License issued to the program permits operation at 9311 Hardy Circle, Smithfield VA 23430. The licensee did not inform the Department of Education of the program's relocation prior to operating at a new facility. The Department became aware of the program's relocation during the process of obtaining a complete application for the renewal of their License to operate. The department received written notification of the new location, after requesting it, on 9/12/202. The program director stated that the program had been operating at the new location since 9/5/2023.
Plan of Correction:	An Initial Application was submitted to the department and deemed to be complete on 9/25/2023. An initial licensing inspection for issuance of the new License at the new location was conducted on 9/25/2023. The Licensee will give adequate notice, preferably 60 days in advance, of any changes to the current License to operate and will not initiate such changes until they are issued a license that reflects that the change has been approved.
Standard #:	8VAC20-780-60-A-8
Description:	Based on a review of records and interview, the licensee did not ensure that a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction is obtained for each child who is diagnosed with a food allergy. Evidence: Five children's records were reviewed. The record for child #2 contains documentation stating that child #2 is allergic to eggs. Child #2's record does not contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The program director confirmed that an allergy care plan had not been received for child #2.
Plan of Correction:	The program director will speak with child #2's parent today and request that the parent submit an allergy care plan no later than 10 days from the inspection date(by 10/5/202).