VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AlphaBEST Education, Inc. - Southwestern Elementary
150 Pioneer Road
Suffolk, VA 23437
(757) 635-1338

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: Sept. 26, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

To accommodate the 4-year-old children in your ratios, please ensure that there is a clear separation of these children into their own distinct group, with their own assigned staff, at a 1:10 ratio of staff to children. The remaining school-aged group may then operate in another distinct group with their own assigned staff at a higher staff/ child ratio. All staff should understand this arrangement and readily identify the defined groups during an inspection.

Comments:

A monitoring inspection was initiated on and concluded on 9/26/2023. There were 26 children, 4 to 10 years old, present with 2 staff supervising and a Program Director. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. The program was relocated to the library due to a school event taking place in the gymnasium. Children were observed playing table top games, having an afternoon snack, and playing a staff led gross motor activity. A total of 5 child records and 5 staff records were reviewed. The inspection started at 4:45 pm and concluded at 6:15 pm. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-780-240-A
Description:	Based on a review of staff records and interview, the licensee did not ensure that all staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: Five staff records were reviewed. The record for staff #3 whose date of employment was 12/5/2022, did not contain documentation of the Virginia Department of Education-sponsored orientation course. The program director confirmed that this documentation was not in the record.
Plan of Correction:	Staff #3 will complete the Virginia Department of Education-sponsored orientation course within 30 days and a copy of the documentation will be placed in the staff record.