VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Wee Care Day Care 4 Kids, LLC
1550-1552 Seminole Trail
Charlottesville, VA 22901
(434) 972-0001

Current Inspector: Barbara Workman (540) 430-9257

Inspection Date: Oct. 4, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was conducted on October 4, 2023 from 10:25 A.M.-1:45 P.M. There were 20 children present, ranging in ages from eight months to four years of age, with four staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records and five staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any concerns or questions please contact the Licensing Inspector at 540-430-9257.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on review of staff records, the facility failed to obtain required out-of-state background checks from any state in which an individual has resided in the preceding five years. Evidence: 1. Staff #5's date of hire was 05/09/2023. On the sworn disclosure statement signed 04/28/2023 they had disclosed they had lived in one other state within the past five years. 2. There was no documentation that a sex offender registry check or a child abuse and neglect registry check had been completed for the state in which they previously lived. 3. Staff #3 confirmed that the out-of-state background checks had not been completed.
Plan of Correction:	Will complete required background checks immediately. Will send evidence to the Licensing Inspector that background checks have been completed or sent off.
Standard #:	8VAC20-780-60-A
Description:	REPEAT & SYSTEMIC VIOLATION Based on a review of children records, the center failed to ensure that children records contained all the required information. Evidence: 1. Child #1's record did not contain the following: the home address for Parent #1, name, home address, and phone number of who has custody, and the full address for the designated people to call if a parent cannot be reached. 2. Child #2's record did not contain the following: first date of enrollment, business phone number for Parent #2, and the full address for the designated people to call if a parent cannot be reached. 3. Child #3's record did not contain an address for one of the emergency contacts listed, and the address of the second emergency contact was not a complete address. 4. Child #4 and #5's file did not contain the full address for the designated people to call if a parent cannot be reached.
Plan of Correction:	Check files and reach out to parents/guardians to obtain the required information.
Standard #:	8VAC20-780-70
Description:	REPEAT & SYSTEMIC VIOLATION Based on review of staff records, the facility failed to ensure that all required documentation was in staff records. Evidence: 1. Staff #2's date of hire was 09/18/2023, and Staff #4's date of hire was 09/11/2023. There was no documentation that two or more references as to character and reputation as well as competency were checked prior to hire. 2. Staff #5 record indicated her job position as a lead teacher. Staff #5 was observed working in a lead capacity. Staff #5's record did not contain documentation that the staff member possess the education required by the job position.
Plan of Correction:	Working on auditing all staff records for all staff to ensure all required items are in the file.
Standard #:	8VAC20-780-240-A
Description:	Based on a review of staff records, the center failed to obtain documentation that the Virginia Department of Education sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: Staff #5's date of hire was 05/09/2023. There was not documentation in the file that the training had been completed. It was required to be completed by 08/09/2023.
Plan of Correction:	Remind staff to complete the training and will continue to remind. For future hires will provide a date that the training is required to be completed by.
Standard #:	8VAC20-780-260-A
Description:	Based on a review of the fire inspection, the center failed to ensure that an annual fire inspection is completed from the appropriate fire official having jurisdiction. Evidence: Staff #3 could not locate documentation of the last fire inspection. Staff #3 called the fire inspectors office while the Licensing Inspector was on-site. They verified that the last fire inspection completed was on 08/16/2022.
Plan of Correction:	Called immediately to set up an appointment. Will put a reminder on calendar to schedule future inspections.
Standard #:	8VAC20-780-260-B
Description:	Based on review of the health inspection, the facility failed to ensure that an annual approval from the health department was completed. Evidence: Staff #3 could not locate the most current health inspection. Staff #3 contacted the health department and verified the last health inspection was completed on 02/15/2022.
Plan of Correction:	Called immediately to set up the inspection.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the facility failed to ensure that all hazardous materials were kept in a locked location. Evidence: 1. In the Two Year Old Classroom there was a can of Lysol Disinfectant Spray on a shelf in a cabinet above the counter. The cabinet was not locked. 2. In the Pre-K Classroom where the turtle is located there was a can of Lysol Disinfectant Spray on a shelf. It was not in a locked location. 3. The manufacture's label states "hazardous to humans and domestic animals", and "caution".
Plan of Correction:	Remind staff to always put hazardous materials up in a locked cabinet.
Standard #:	8VAC20-780-420-E-3
Description:	Based on a review of children records, the center failed to ensure that at least annually parent confirmation that the required information in the child's record is up to date. Evidence: 1. Child #2's date of enrollment was 09/05/2022 there was not documentation that the record had been reviewed annually by the parent. 2. Child #3's date of enrollment was 11/16/2020 there was not documentation that the record had been reviewed annually by the parent.
Plan of Correction:	Will review all children records and will have all parents to complete an annual update to ensure all information is correct.
Standard #:	8VAC20-780-560-J
Description:	Based on observation, the center failed to ensure that highchairs were sanitized before each use for feeding. Evidence: In the Infant Classroom, Staff #2, removed toys from the top of two highchairs. Staff #2 placed a child in one of the highchairs for lunch. The highchair and highchair tray were not sanitized before use for feeding.
Plan of Correction:	Reminded all staff to clean and sanitize all high chairs before every use.