VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Queen of Apostles Catholic Church
4409 Sano Street
Alexandria, VA 22312
(703) 354-0714

Current Inspector: Ann Dramstad (703) 314-0860

Inspection Date: Oct. 26, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Consultation was given on the VA DOE Licensing site for model forms (orientation and allergy list), obtaining a copy of the Director's education in a hard copy as well as ensuring that all background checks and TB screenings are done in a timely manner. Out of State background checks and information about NFF states can be located on the background link: https://www.childcare.virginia.gov/providers/background-checks Anyone who has lived in another state in the past five years is required to request out of state background checks for each state they have lived in within the past five years. To obtain an out of state criminal background check, sex offender registry search and child abuse and neglect search, view the Interstate Criminal Background Check Contact Chart that lists the contact information for each state and territory of the United States. It is important to follow the instructions and requirements listed as each state has different processes on how to request a search. If you have questions, use the contact information provided for each state based on the type of background check. The OBI of Virginia will not be able to answer questions about the other state?s background check process.

Comments:

A monitoring visit was conducted during the afternoon extended day program. Seven children were present with 2 children which is within ratios for supervision. Observed one staff member actively playing/interacting with children. Reviewed records for staff and a sample of children's records, emergency preparation, physical space, nutrition (snack food is bought from home) and trainings. No medication was reported to be on-site. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please be aware that the plan of correction must be provided within 5 days of receipt of the inspection notes if you want it displayed on the website. Feel free to contact me if you need any assistance. Ann Dramstad, Children?s Inspector Office of Child Care Health and Safety Division of School Readiness 703-314-0860 ann.dramstad@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on record review, a staff member did not have the Criminal Record search results back prior to working with children. Evidence: Staff #2's Fingerprint letter was dated 8/25/2023 and children were present as of 8/23/2023.
Plan of Correction:	Noted for future hires.
Standard #:	22.1-289.035-B-4
Description:	Based on record review, a staff member does not have the out of state checks as documented on the Sworn Disclosure Statement. (SDS) Evidence: Staff #2's SDS states they were a resident of Maryland within the past 5 years. 1. No Central Registry check was in the personnel file within 45 days of hire 2. No Sex offender check was in the file prior to working with children.
Plan of Correction:	Staff #2 initiated process for MD Central Registry and Sex Offender Check.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, 1 of 3 children's records was incomplete. Evidence: Child #1 did not have addresses for the 2 listed emergency contacts.
Plan of Correction:	Contact parents and have them provide information.
Standard #:	8VAC20-780-90--A
Description:	Based on record review, the written agreement does not include all 3 required statements. Evidence: The agreement did not include the statement that parents are to notify the center within 24 hours of a communicable disease.
Plan of Correction:	Outlined in Extended Day handbook and added to existing contract.
Standard #:	8VAC20-780-240-C
Description:	Based on record review, the orientation form for staff does not include all required elements. Evidence: Orientation training for both staff did not review document Abusive Head Trauma.
Plan of Correction:	Updated forms; trained-VA Preservice Training for ChildCare Staff
Standard #:	8VAC20-780-280-B
Description:	Based on observation, a container of cleaner/sanitizer was not kept in a locked place using a safe method to prevent access by children. Evidence: A bottle of cleaner was sitting in the side area of the cafeteria near the sink.
Plan of Correction:	Said container was disposed of;