VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Earthsong Community School, LLC
227 North Lewis Street
Lexington, VA 24450
(540) 464-1346

Current Inspector: Kelly Campbell (540) 309-2494

Inspection Date: Oct. 26, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 20 Access to minor?s records 8VAC20-780 Staff Qualifications and Training. 22.1 Early Childhood Care and Education 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks

Comments:

An unannounced on-site renewal inspection was conducted on 10/26/2023. There were 16 children, ages 2 years-5 years, and 2 staff members present during the inspection. The inspector observed the following: circle time, free play and snack. A total of 5 children?s records and 2 staff records, were reviewed. The inspector discussed the following with staff: medication and topicals. The inspector arrived at 9:20 AM and departed at 11 AM. Kelly Campbell Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone# 540-309-2494 Kelly. Campbell @doe.virginia.gov

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all the elements as required by the standards. Evidence: 1. The record for Child # 1 has a diagnosed food allergy and did not have a physician completed food allergy action plan.
Plan of Correction:	The food allergy action plan will be requested by the parents and will be obtained.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center failed to ensure that all areas and equipment of the center were maintained in a clean, safe and operable condition. Evidence: Observed in main classroom mounted on a shelf was a pencil sharpener that did not have the cover and the sharpening blades were exposed and accessible to the children.
Plan of Correction:	The sharpener will be either removed or the cover will be replaced.
Standard #:	8VAC20-780-510-I
Description:	Based on review of medications, the center failed to ensure that all medications shall contain all the required elements. Evidence: Medication for child # 1 did not have the required prescription label.
Plan of Correction:	The parent will be notified that the prescription label was missing. The center will make sure that a label will be obtained.
Standard #:	8VAC20-780-520-A
Description:	Based on review of nonprescription medication and topicals, the center failed to ensure that all nonprescription medication and topicals were not kept or used beyond the expiration date. Evidence: 1.Child # 1 had a nonprescription Zyrtec that had expired on 8/23. 2.There was a center- kept sunscreen that had expired on 6/23.
Plan of Correction:	The sunscreen will be discarded, and the Zyrtec will be returned to the parent.
Standard #:	8VAC20-780-520-B
Description:	Based on review of sunscreens, the center failed to ensure that all sunscreens were not accessible to children under the age of 5 years. Evidence: There was a can of sunscreen sitting on the counter next to the sink that is used by the children. The counter was approximately 2 feet high, and the sunscreen was accessible to the children.
Plan of Correction:	The sunscreen will be stored in a manner that is not accessible to the children.
Standard #:	8VAC20-780-520-D
Description:	Based on review of insect repellent, the center failed to ensure that all sunscreens were not accessible to children under the age of 5 years. Evidence: There was a can of insect repellent sitting on the counter next to the sink that is used by the children. The counter was approximately 2 feet high, and the insect repellent was accessible to the children.
Plan of Correction:	The insect repellent will be stored in a manner that is not accessible to the children.
Standard #:	8VAC20-780-530-A
Description:	Based on observation, review of two staff records, and interview, the center failed to ensure that all classrooms had a staff person with First Aid and CPR certification. Evidence: Staff # 1 was working alone in the in the main classroom area and the staff?s record did not have documentation of First Aid and CPR Certification.
Plan of Correction:	First Aid and CPR will be scheduled for all staff that are required to have the certification.
Standard #:	8VAC20-780-550-F
Description:	Based on review of the lock down drills, the center failed to ensure that a lock down drill was completed annually. Evidence: There was no documented lock down drill for the 2022.
Plan of Correction:	All required drills will be completed.