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Gifted Minds Academy, Inc.
3500 King Street
Portsmouth, VA 23707
(757) 399-1920

Current Inspector: Heather Harrell (757) 334-4329

Inspection Date: Nov. 1, 2023

Complaint Related: No

Areas Reviewed:
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)

Comments:
An unannounced monitoring inspection was conducted. The focus of the inspection was to determine whether the provider had corrected or is in the process of correcting previously cited violations in the areas of standards or laws referenced above. Any non-compliant elements of standards or laws are documented in the Violation Notice of this inspection.

Pursuant to 8VAC20-820-410, General Procedures and Information for Licensure, the provider requested that the Department consider entering into a Consent Agreement in lieu of adverse action to revoke the license. On October 24, 2023, the provider submitted a Final Compliance Plan to address the standards and law documented on a Notice of Intent to Revoke License issued, May 8, 2023. The areas identified below are actions on the final Compliance Plan that the provider failed to demonstrate that they accomplished.
The Director stated that a daily checklist has been put in place to check for chipped paint. Findings in the inspection determined that a daily checklist has not been implemented.
The Director stated that a maintenance plan will be created by the ?maintenance person? who will come out quarterly and check the building. Findings in the inspection determined that a maintenance checklist has not yet been implemented.
The Director stated that a checklist for onboarding staff will be checked by the office manager and administrator. Findings in the inspection determined that a checklist has not been implemented.
The Director stated that a checklist will be implemented for staff to make sure bottles and sippy cups are labeled. Findings in the inspection determined that a checklist has not yet been implemented.
The Director stated that a checklist has been made for the administrator to check attendance records daily. Findings in the inspection determined that a checklist has not been implemented.
The Director stated that staff will call for assistance if needed during diaper changing using the walkie talkie. Findings in the inspection determined that, although walkie talkies were available, staff in the infant room did not have the walkie talkie in the classroom.

Violations:
Standard #: 8VAC20-770-60-C-2
Description: Repeat violation
Based upon review of staff records and staff interview, the facility has not ensured that they have received the results of a child protective services (CPS) central registry finding within 30 days of employment.
Evidence:
1. The record provided for staff 2, hired on 8/10/2023, did not include the results of a CPS central registry finding.
2. Staff 1 verified that the results of a central registry finding for staff 2 was requested but not received.

Plan of Correction: The facility responded with the following:
We will make sure CPS information is assessible at all times.
CPS was sent off on 11/1/23 but could not find

Standard #: 8VAC20-780-80-A
Description: Repeat violation
Based upon observation, review of records and staff interview, the facility has not ensured that for each group of children, they maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Evidence:
1. Staff 2 verified that there were two infants in care in the infant room on 11/1/2023. Center staff had not recorded the arrival of either of the two infants on the daily attendance record sheet maintained in the infant classroom.
2. Staff 2 stated that she completed the attendance record sheet at the end of each day. A check mark is placed in the box for the day if the child had been in care during that day.
3. The attendance record in the infant room had only one box to be checked for each day of the week. There was no system for marking the attendance record sheet as a child arrived and then to mark when the child departed.

Plan of Correction: The facility responded with the following:
Staff were retrained on attendance form and a new form was created om 11/1/23

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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