VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hopkins House - Helen Day Preschool Academy
1224 Princess Street
Alexandria, VA 22314
(571) 480-4087

Current Inspector: Karen Dickens (571) 423-6978

Inspection Date: Nov. 30, 2023

Complaint Related: No

Areas Reviewed:

? 8VAC20-780 Administration. ? 8VAC20-780 Staff Qualifications and Training. ? 8VAC20-780 Physical Plant. ? 8VAC20-780 Staffing and Supervision. ? 8VAC20-780 Programs. ? 8VAC20-780 Special Care Provisions and Emergencies ? 8VAC20-780 Special Services. ? 8VAC20-820 THE LICENSE. ? 8VAC20-820 THE LICENSING PROCESS. ? 8VAC20-820 HEARINGS PROCEDURES. ? 8VAC20-770 Background Checks (8VAC20-770) ? 20 Access to minor?s records ? 22.1 Background Checks Code, Carbon Monoxide ? 63.2 Child Abuse & Neglect ? 8VAC20-790 Subsidy Regulations.

Comments:

An unannounced monitoring inspection was conducted on November 30, 2023 between the hours of 9:30am-12:15pm. There were a total of 34 children with nine supervising staff members present. Children were observed during bottle feeding, handwashing, coloring, circle time, and engaged in group activities. A selection of staff and children records, medications and other documents were reviewed. The physical space, emergency supplies, evacuation drills, attendance records, and the Emergency Preparedness Plan were reviewed. Areas of non-compliance are identified in the violation notice. Please complete the "plan of correction" and "date to be corrected" for each violation cited on the violation notice and return it to the department within 5 business days from receipt. Please specify how the deficient practice will be or has been corrected. Please do not use staff names; list staff by positions only. Any plans of correction not received within 5 business days will result in the plans not appearing on the Violation Notice and public website. Please contact me if you have any questions at Karen.dickens@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on record review, children's records did not contain required information. Evidence: 1. Child #1's record (Start date-10/11/2022) did not contain documentation of child's updates and confirmation of up to date information in the child's record. 2. Child #2's record (Start date-10/10/2023) did not contain the addresses of two emergency contacts and names of persons authorized to pick up the child. 3. Child #6's record did not contain a written care plan for each child with a diagnosed with a food allergy.
Plan of Correction:	-Review standards of licensing procedures with myself and the Assistant Principal to maintain documentation of child updates and confirmation of up-to-date information in the child's record.
Standard #:	8VAC20-780-70
Description:	Based on record review, required records were not kept for each staff person. Evidence: 1. Staff #1's record (Date of hire-10/11/2023) contained documentation of one reference to character and reputation as well as competency checked after the first day of employment. The second reference check was conducted on 10/18/2023.
Plan of Correction:	Moving forward, references for staff will be checked before the date of hire.
Standard #:	8VAC20-780-90--A
Description:	Based on record review, a written agreement between the parent and the center was not in each child's record by the first day of the child's attendance. Evidence: 1. Child #3's record (Start date-11/6/2023) did not contain an authorization for emergency medical care should an emergency occur when the parent cannot be located immediately.
Plan of Correction:	-Review standards of licensing procedures with myself and the Assistant Principal to maintain documentation of child updates and confirmation of up-to-date information in the child's record.
Standard #:	8VAC20-780-240-I
Description:	Based on record review, documentation of orientation training was not kept by the center. Evidence: 1. Staff #1's record (Start date-10/11/2023) did not contain documentation of orientation training. Staff #6 confirmed that Staff #6 received staff orientation, but documentation was not available. 2. Staff #2's record (Date of hire-10/11/2023) did not contain documentation of orientation training. Staff #6 confirmed that Staff #2 received staff orientation, but documentation was not available.
Plan of Correction:	-Confirm that the Staff Orientation Documentation form is included in the staff file to ensure that required items are completed.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the Toddler classroom, a bottle of bleach was located in low unlocked cabinet in the bathroom.
Plan of Correction:	- Review training with all staff about the importance of keeping hazardous substances locked with a safety locking method during monthly staff meetings. - I have spoken with staff members in the Toddler classroom.
Standard #:	8VAC20-780-500-A
Description:	Based on observation, staff did not wash their hands with soap and running water. Evidence: 1. Staff #3 (Date of hire-08/17/2022) did not wash their hands before feeding an infant. 2. Staff #6 (Date of hire-12/07/2020) did not wash their hands after wiping a child's nose.
Plan of Correction:	-Review training with all team members to wash their hands with soap and running water before and after helping a child use the toilet or a diaper change, after the staff member uses the toilet, after any contact with body fluids, and before feeding or helping children with feeding. -I have spoken with staff members #3 & #6.
Standard #:	8VAC20-780-500-B
Description:	Based on observation and interview, after diapering, staff did not sanitized the diapering surface after each use. Evidence: 1. Staff #1 was diapering a child. After diapering, Staff #1 cleaned the diapering surface with soap and water, but did not sanitize the diapering surface after. Staff #1 confirmed that the diapering surface was cleaned with soap and water, but not sanitized after each use.
Plan of Correction:	-Review training with all team members to clean the diapering station with soap and at least room temperature water and sanitized after each use. -I have spoken with staff member #1.
Standard #:	8VAC20-780-520-C
Description:	Based on documentation review, written parent authorization of diaper ointment was not obtained. Evidence: 1. Child #1 has Triple Paste diaper ointment located in the classroom. Documentation of the written authorization of the diaper ointment was not available at the time of the inspection.
Plan of Correction:	The parents will complete authorization for the diaper cream and the record will be documented.