VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Andy Taylor Center for Early Childhood Development
301 Brock Commons
Farmville, VA 23909
(434) 395-4868

Current Inspector: Kelly Campbell (540) 309-2494

Inspection Date: Nov. 20, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 20 Access to minor?s records 8VAC20-780 Staff Qualifications and Training. 22.1 Early Childhood Care and Education 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks

Comments:

An unannounced on-site monitoring inspection was conducted on 11/20/2023. There were 64 children, ages 7 months-5 years, and 16 staff members present during the inspection. The inspector observed the following: free choice activities, large motor play outside, lunch and start of nap. A total of 5 children?s records and 6 staff records, were reviewed. The inspector discussed the following with staff: using the DOE website for model forms. The inspector arrived at 10:20 AM and departed at 2:00 PM. Kelly Campbell Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone# 540-309-2494 Kelly.campbell@doe.virginia.gov

Violations:

Standard #:	22.1-289-036-B-4
Description:	SYSTEMIC DEFICIENCY Based on review of three staff?s records, the center failed to ensure that all required out of state background checks were obtained. Evidence: Staff # 1 had a documented employment date of 08/10/2023. Staff # 1 indicated on the sworn statement that they have lived in three states outside of the state of Virginia in the past five years. Two states of the three states noted do not participate in the National Fingerprint File which requires a criminal check prior to starting and a CPS check in those states. The third state participates in the National Fingerprint File and only requires a CPS check from that state.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-2
Description:	REPEAT VIOLATION/SYTEMIC DEFICIENCY Based on review of six staff's records, the center failed to ensure that no person shall be hired for compensated employment prior to the enter obtaining an employment eligibility letter upon completion of a fingerprint background check as required by the Code of Virginia. Evidence: 1.Staff # 4 had a documented hire date of 8/10/2023 and the first print eligibility letter was dated 08/31/2023
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-B
Description:	Systemic Deficiency Based on review of six staff records, the center failed to ensure that all sworn disclosures were completed prior to hire. Evidence: 1.Staff # 4 with a documented start date of 8/10/2023 and a signed sworn disclosure dated 08/25/2023. 2.Staff # 5 with a documented start date of 8/10/2023 and a signed sworn disclosure dated 08/29/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-130-E
Description:	REPEAT VIOLATIONS SYSTEMIC DEFICIENCY Based on review of five children?s records, the center failed to ensure that all children had the immunization updated every 6 months for children under the age of 2 years. Evidence: The record for Child # 5, with documented first day of attendance of 08/01/2023, did not have the 6-month updated immunization. The date on the immunization was 5/17/2023 and the child is under the age of 2 years.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-B
Description:	SYSTEMIC VIOLATION Based on record review and interviews, the center failed to ensure that each child shall have a physical examination by or under the direction of a physician before the child?s attendance or within 30 days after the first day of attendance and within three months prior to attendance for children aged seven months through 18 months. Evidence: 1. The record for Child # 1 contained documentation that the first date of attendance for Child # 1 was 01/09/2023; the date on the physical exam for Child 1 was 08/03/2022. The physical exam should not be more that three months old per the age of the child.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on interview and review of staff records, the center failed to ensure that all staff had a negative tuberculosis (TB) screening at the time of employment, no more than 30 days prior to hire, and before coming in contact with children. Evidence: 1.Staff # 2 had a documented employment date of 10/25/2023 and the TB was completed on 11/08/2023. 2.Staff # 3 had a documented employment date of 8/25/2023 and the TB was completed on 3/10/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-I
Description:	SYSTEMIC VIOLATION Based on review of the injury prevention plan, the center failed to ensure that a written injury plan was established. Evidence: Staff #6 confirmed that written injury plan could not be located.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-K
Description:	SYSTEMIC VIOLATION Based on review of required policies, the center failed to ensure that all components were developed in writing. Evidence: Staff 6 confirmed that the written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness was not able to be located.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-N
Description:	SYSTEMIC VIOLATION Based on document review and staff interviews, the center failed to develop written playground safety procedures that shall include provision for active supervision by staff to include positioning of staff in strategic locations, scanning play activities, and circulating among children and method of maintaining resilient surfacing. Evidence: The playground safety procedures did not include the following: provision for active supervision by staff to include positioning of staff in strategic locations, scanning play activities and circulating among children and method of maintaining resilient surfacing. Staff 6 confirmed that the playground safety procedures could not be located.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on review of eight children?s records, the center failed to ensure that all records were complete per the standard. Evidence: 1.The record for Child # 1 was missing Chronic physical problems and allergies with actions to be taken. 2. The record for Child # 2 was missing the address for both required emergency contacts when parents can not be reached and a first day of enrollment. 3. The record for Child #3 was missing the address for both required emergency contacts when parents cannot be reached and previous childcare. 4. Child # 4 was missing the action allergy plan for a diagnosed food allergy. The child had an EPI pen at the center for a food allergy. 5. The record for Child # 5 was missing the name of the physician and a contact phone number.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on review of staff records, the center failed to ensure that all records were complete per the standard. Evidence: 1.Staff # 1 had a documented employment date of 08/10/2023 and did not have the two required reference checks prior to employment. Both references were dated 09/20/2023. 2.Staff # 3 had a documented employment date of 08/25/2023 and did not have the two required reference checks prior to employment. Both references were dated 09/21/2023. 3.Staff # 4 had a documented employment date of 08/10/2023 and did not have the two required reference checks prior to employment. Both references were dated 09/23/2023. 4.Staff # 5 had a documented employment date of 08/10/2023 and did not have the two required reference checks prior to employment. The references were dated 09/29/2023 and there was no documented date on the second reference.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-B
Description:	REPEAT VIOLATON Based on review of six staff records, the center failed to ensure that staff orientations were completed within seven days of hire. Evidence: Staff # 1 was hired on 8/10/2023. Staff # 2 was hired on 10/25/2023. Staff # 4 was hired on 8/25/2023. Staff # 4 was hired on 8/10/2023. Staff # 5 was hired on 8/10/2023. These staff records reviewed lacked documentation that all parts of the orientation had been completed. The model form was placed in each staff person?s record and the last page was not in the record.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	REPEAT VIOLATION Based on observation, the center failed to ensure that all chemicals were locked using a safe locking method that prevents access by children. Evidence: Behind the sink in the infant room there was a chemical spray bottle that was unlocked and accessible to the children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-D
Description:	Based on observation, staff record review, and interviews, the center failed to ensure that each grouping of children had a qualified program lead. Evidence: 1. Staff # 1 was observed working with children as a program leader in the toddler room on the day of the inspection. Staff # 1 stated she was the program lead. After review of Staff # 1 record, there was no documentation of the 6 months experience and educational requirements for a program leader position. 2. Staff # 2 was observed working with children in the young infant area as a program lead on the day of the inspection. Staff # 2 did not have the experience and educational requirements for program leader position.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-P
Description:	Based on observation and review of medications and authorizations, the center failed to ensure that all medications were returned to the parent or guardian within 14 days after the authorization expired or disposed of by the center. Evidence: Medication authorization for Child # 4 to administer prescription Benadryl was signed by the parent on 3/28/2023 and expired on 3/14/2023. The medication had not been returned to the parent. The medication was observed in the center on the day of the inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.