VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Ocean Learning Center
9266 Chelsea Avenue
Norfolk, VA 23503
(757) 588-0426

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: Nov. 29, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A renewal inspection was conducted on 11/29/2023. The inspector arrived at 11:00 AM and departed at 12:45 PM. There were 7 children present with 2 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 2 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with staff 1, the designated person in charge, during the exit interview.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Repeat violation Based upon review of children's records, the facility has not ensured that they obtain documentation that each child has received the immunizations required by the State Board of Health before the child attends the center. Evidence: Attendance records indicated that child 2 has been attending care. The record for child 2 did not include documentation that child 2 has the required immunizations.
Plan of Correction:	The facility responded with the following: As I was doing record checks I request that day for Mom to bring shot record
Standard #:	8VAC20-780-140-A
Description:	Based upon review of children's records, the facility has not ensured that each child has a physical examination by or under the direction of a physician prior to or within 30 days following attending. Evidence: The record for child 1 indicated a start date of 9/6/2023. The record did not include the results of a physical examination.
Plan of Correction:	The facility responded with the following: The physical was brought back that day on 29 Nov 23 while being a record check.
Standard #:	8VAC20-780-60-A
Description:	Repeat violation Based upon review of children's records, the facility has not ensured that each child's record includes all required information. Evidence: The record for child 2 did not have indicated child 2's first date of attendance. The same record did not include any information regarding the father.
Plan of Correction:	The facility responded with the following: Checked birth certificate and notated fathers information no information on father (not stated on birth certificate)
Standard #:	8VAC20-780-70
Description:	Repeat violation Based upon staff interview, the facility has not ensured that staff records include the names, addresses and telephone numbers for the emergency contacts for staff. Evidence: Staff 1 was unable to locate the staff records where the names, addresses and telephone numbers of emergency contact persons for staff are kept.
Plan of Correction:	The facility responded with the following: Staff 1 was informed where staff records are kept.
Standard #:	8VAC20-780-80-A
Description:	Repeat violation Based upon review of records and staff interview, the facility has not ensured that for each group of children, a written record of daily attendance that documents the arrival and departure of each child in care as it occurs is maintained. Evidence: 1. There were seven children in care in the toddler/preschool grouping. Only five children were checked in on the room attendance sheet. 2. Staff 1 verified that two children had come in and had not been added to the attendance sheet.
Plan of Correction:	The facility responded with the following: 1 staff will count and stop what she is doing to add children to the list
Standard #:	8VAC20-780-270-A
Description:	Repeat violation Based upon observation, the facility has not ensured that areas and equipment of the center are maintained to be clean and safe. Evidence: 1. There is a two foot long by six inch wide area at the base of the far wall of the boys bathroom in the hallway where the cinder blocks are crumbling and the paint is chipping away. 2. The rest mats used by child 3 and child 6 have tears in them.
Plan of Correction:	The facility responded with the following: Not sure what was not clean and safe please specify 1. The area will be painted. 2. The mat has been replaced with a new one.
Standard #:	8VAC20-780-270-C
Description:	Based upon the thermostat, room temperature and staff statement the facility has not ensured that inside areas occupied by the children are maintained at a temperature no lower than 68 degrees. Evidence: 1. The facility thermostat in the foyer hallway registered 64 degrees and was set at 64 degrees, 2. The temperature in the lunch room was measured at 60 degrees. 3. Staff 1 was overheard telling the children to keep their coats on.
Plan of Correction:	The facility responded with the following: 1. Thermostat was changed to 68 degrees 2. Thermostat was changed to 68 degrees 3. Staff explained that the child thought we were going outside so she just left the coat on
Standard #:	8VAC20-780-290-A-3
Description:	Based upon observation, the facility has not ensured that electrical outlets have protective covers. Evidence: An electrical outlet by the doorway of the nap room did not have a protective cover.
Plan of Correction:	The facility responded with the following: Protective cover was put on the outlet The cover was on the floor
Standard #:	8VAC20-780-550-E
Description:	Based upon review of posted records, the facility has not conducted a minimum of two shelter-in-place drills this year. Evidence: No shelter-in-place drills during the past year were documented on the emergency drill chart posted in the hallway.
Plan of Correction:	The facility responded with the following: Conducting in site on 1 Dec 23
Standard #:	8VAC20-780-550-P
Description:	Repeat violation Based upon review of written records of children's injuries, the facility has not ensured that the written records include all required documentation. Evidence: 1. An injury record dated 10/27/2023 for child 7 did not include the date, time and how the parent was notified of the child's injury. The same record included only one of the two required signatures. 2. An injury record dated 11/7/2023 for child 8 did not include documentation of how the parent was notified of the child's injury. 3. An injury record dated 11/15/2023 for child 9 did not include the date, time and how the parent was notified of the child's injury.
Plan of Correction:	The facility responded with the following: 1 Talk with parent was notified but not recorded. It will be recorded 2. Face to face staff circled (forgot) 3. Parent notified Staff circled face to face
Standard #:	8VAC20-780-560-L
Description:	Based upon observation, the facility has not ensured that staff sit with the children during meal times. Evidence: The seven toddler/preschool children were observed during the entire lunch time. No staff sat with the children while they ate.
Plan of Correction:	The facility responded with the following: Informed staff to at least sit while eating with children
Standard #:	8VAC20-780-580-A
Description:	Based upon observation of the facility bus, the facility has not ensured that when providing transportation of children, the bus meets the safety standards set by the Department of Motor Vehicles . Evidence: 1. The required safety inspection on the bus has expired. The sticker on the windshield expired October 2023. 2. The vehicle registration of the bus expired in May 2022. The registration stickers on both the front and back license plates indicate an expiration of May 2022.
Plan of Correction:	The facility responded with the following: 1. The safety inspection was conducted on 07Dec 2023. 2. The registration is current The purchase date is 12Apr20. The stickers were removed by someone unnoticed.