VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Firefly Childcare New Dorset
2426 New Dorset Circle
Powhatan, VA 23139
(804) 822-1185

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: Nov. 27, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

A monitoring and focused inspection was conducted on 11/27/2023 with center management and staff. There were 55 children present, ranging in ages from 2 years to 12 years, with 7 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 8 child records and 7 staff records were reviewed. The children were playing outside, arriving from school, eating afternoon snack, and working on homework. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Time of today?s inspection: 2:30 p.m. to 5:15 p.m. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov.

Violations:

Standard #:	8VAC20-770-60-B
Description:	Based on review of seven staff records, the facility failed to have a completed sworn disclosure statement for each staff at the first day of employment. Evidence: Staff 3 (date of employment 8/11/2023) did not have a signed sworn disclosure statement on file.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-C-2
Description:	Repeat violation: Based on review of seven staff records, the facility failed to have documentation of a completed search of the central registry (CPS check) on file for each staff within the first 30 days of employment. Evidence: Staff 1 (date of employment 5/10/2023) and Staff 4 (date of employment 5/22/2023) did not have a completed search of the central registry on file. There was no documentation of having submitted the search of the central registry within 7 days of employment as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	Repeat violation: Based on review of eight children?s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 7 (date of enrollment 4/27/2023) did not have documentation of a physical on file.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Repeat violation: Based on review of 7 staff records, the center failed to obtain documentation of a negative tuberculosis (TB) screening or test within the required time frame. The test or screening must be done at the time of employment, prior to coming in contact with children, and no more than 30 days prior to of the date of employment. Evidence: Staff 1 (date of employment 5/10/2023), Staff 3 (date of employment 8/11/2023), Staff 4 (date of employment 5/22/2023), and Staff 7 (date of employment 11/20/2023) did not have documentation of a TB test or screening.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Repeat violation: Based on review of seven staff records, the facility failed to have required documentation in each file. Two references as to character, reputation, and competence should be checked prior to employment. Evidence: Staff 4 (date of employment 5/22/2023) did not have documentation of two references on file as required. Staff 5 (date of employment 10/18/2023) did not have documentation of a second reference on file. The references for Staff 2 were not dated.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-180-C
Description:	Based on review of 7 staff records, the facility failed to have staff who drive a vehicle transporting children disclose any moving traffic violation that occurred five years prior to or during employment or assignment as a driver.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	Based on review of seven staff records, the facility failed to have staff complete the Virginia Department of Education-sponsored orientation course (VA Pre-service) within 90 days of employment. Evidence: Staff 2 (date of employment 7/24/2023), Staff 3 (date of employment 8/11/2023), and Staff 4 (date of employment 5/22/2023 did not have documentation of having completed the VA Dept of Education sponsored orientation course within 90 days of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Repeat violation: Based on observation, the facility failed to keep hazardous substances in a locked place that prevents access by children. Evidence: In the upstairs preschool classroom, there were Clorox wipes out on a table.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-5
Description:	Based on observation, interviews and review of the attendance record, the center failed to ensure the staff-to-children ratio for school age eligible children up to age 9 years. Evidence: On 11/27/2023, there were 26 children ages 5 years to 12 years with one staff person during snack time.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-B
Description:	Based on documentation review, observation, and interviews, the center did not ensure nonprescription medication shall be given to a child only with written authorization from the parent. Evidence: 1) During the inspection, the medication administration log for Child 1 was reviewed. The inspector observed that a non-prescription medication was administered to Child 1 on 3/15/2023 without written parental permission. 2) During interview, a member of management confirmed the written parental permission was not on file and the medication was administered.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-580-K
Description:	Repeat violation: Based on observation, the facility failed to have staff verify all children had been removed from vehicle at the conclusion of any trip. Evidence: On November 27, 2023, Staff 8 did not walk the length of the bus to verify that the center's vehicle was empty after arriving from the elementary school.
Plan of Correction:	Not available online. Contact Inspector for more information.