VIRGINIA DEPARTMENT OF SOCIAL SERVICES

BASIS Independent McLean
8000 Jones Branch Drive
Mc lean, VA 22102
(703) 854-1253

Current Inspector: Margaret Allworth (703) 209-3521

Inspection Date: Dec. 7, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

An unannounced renewal inspection was conducted on December 12, 2023, from 9:45am-12:00pm. At the time of entrance, ( 104 ) children were in care with ( 21 ) staff members present. The inspector reviewed 4 children?s records and 4 staff records. Children were observed during snack time, engaged in group activities, handwriting sentences, cite words, holiday stories and outdoor play time. Medications were observed. Areas of non-compliance are identified on the violation notice. Repeat violation was found and is identified within this report. The facility is reminded that a complete renewal application must be submitted prior to expiration of the license on January 14, 2024. Renewal applications should be submitted through the online portal available on the public website at childcareva.com. The provider must send documentation to the LI that the background checks have been requested no later than 10 days following this notification of the Acknowledgement Form. Once the background check is received by the center, the results must be forwarded to the licensing inspector. If you have any questions about this inspection, please contact the Licensing Inspector, Margaret Allworth at Margaret.allworth@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-4
Description:	(Repeat Violation) Based on a review of staff records, the center has not obtained a search of the child abuse and neglect registry for 2 staff that have resided in a different state in the past 5 years. Evidence: Staff # 1, date of employment 9/20/2021 stated on their sworn disclosure they have resided in the state of Maryland in the past 5 years. No Maryland child abuse and neglect registry has been completed. Staff # 2, date of employment 7/17/2023 stated on their sworn disclosure they have resided in the state of Maryland in the past 5 years. No Maryland child abuse and neglect registry has been completed.
Plan of Correction:	Staff's out of state child abuse and neglect registry will be completed and submitted by 12/8/2023. The results will be emailed to the licensing inspector and maintained in the staff's record.
Standard #:	8VAC20-780-160-A
Description:	Based on a review of staff records, one staff does not have documentation of a TB screening at the time of employment. Evidence: Staff # 1, date of employment 9/20/2021 does not have documentation of a TB screening.
Plan of Correction:	Staff will obtain her TB screening and the results will be maintained in the staff's record.
Standard #:	8VAC20-780-160-C
Description:	Based on a review of staff records, one staff has not updated their TB screening at least every 2 years from the date of the last screening. Evidence: staff # 4 TB screening is dated 6/3/2021, there is not an updated TB screening on file within 2 years of the last screening.
Plan of Correction:	Staff will obtain her TB screening and the results will be maintained in the staff's record.
Standard #:	8VAC20-780-60-A-8
Description:	Based on a review of medications, a written care plan, signed by the physician, for each child with a diagnosed food allergy was not on file. Evidence: Child #5 and #6 have medications on file for a food allergy, there is no written documentation of an allergy action plan from a physician for either child.
Plan of Correction:	The parent will get the allergy action plan signed by the physician.
Standard #:	8VAC20-780-240-A
Description:	Based on a review of staff record, 1 staff has not completed the Virginia Department of Education-sponsored orientation course shall within 90 calendar days of employment. Evidence: Staff #2, date of hire 7/17/2023 does not have documentation of completing the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.
Plan of Correction:	Staff will take the 10 hour training and the certificate will be filed in the staff's record.
Standard #:	8VAC20-780-240-B
Description:	Based on a review of staff record, 1 staff has not completed the orientation training pertaining to Child Abuse and Neglect no later than 7 days of the date of assuming job responsibilities. Evidence: Staff # 1, date of employment 9/20/2021 does not have documentation of completing Child Abuse and Neglect training.
Plan of Correction:	Staff will take the Child Abuse and neglect training, the certificate will be filed in the staff's record.
Standard #:	8VAC20-780-510-E
Description:	Based on a review of medications, the center does not have written authorization from a physician to administer medication for 2 children. Evidence: Child #5 has a medication authorization for Benadryl from a parent dated 8/16/2023, there is no written medication authorization from the physician for this medication. Child # 6 has a medication authorization for an Epi Pen from a parent dated 8/9/2023, there is no written medication authorization from the physician for this medication.
Plan of Correction:	Parent will get the medication authorization for the medications. The authorization will be filed with the child's medication.
Standard #:	8VAC20-780-550-G
Description:	Based on a review of emergency drills, there is no documentation maintained of emergency drills, shelter in place and lock down drills with all the required components. Evidence: The dates of the fire drills are maintained on a staff's phone but not documented on the emergency evacuation form with all the required information.
Plan of Correction:	Emergency drills will be recorded monthly on the proper form.