VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Learning Center #1052
8461 Signal Hill Road
Manassas, VA 20110
(703) 330-4590

Current Inspector: Donna Liberman (540) 359-5244

Inspection Date: Dec. 14, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Provided consultation on standard: 1) 60A: ensure all child records contain all required information including addresses for emergency contacts 2) 350Q: a center may temporarily reassign a child from his regular group and staff members for reasons of administrative necessity but not casually or repeatedly disrupt a child?s schedule and attachment to his staff members and group. 3) 440E: there shall be at least 12 inches of space between occupied rest mats

Comments:

An unannounced monitoring inspection was conducted from 1:15 - 3:45 pm. There were 96 children, ranging from two months to five years of age, present with ten staff supervising. Infant care was observed and older children were napping. Reviewed nine child records, six staff records, the written attendance record, written list of allergies, sensitivities and dietary restrictions, eight medications and authorization forms, eight allergy care plans, and the emergency drill log. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by 4:00pm on Thursday, 1/4/2024. If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-130-A
Description:	(Repeat Violation) Based on a review of nine child records, the facility failed to obtain documentation that each child has received immunizations prior to the child's first attendance. Evidence: the record for child #2 (date of first attendance: 2/4/2021) did not have documentation of immunizations.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	(Repeat Violation) Based on a review of nine child records, the facility failed to obtain documentation that each child has received a physical examination prior to the child's first attendance or within one month after attendance. Evidence: the record for child #2 (date of first attendance: 2/4/2021), child #5 (date of first attendance: 10/4/2022) and child 7 (date of first attendance: 8/23/2023) did not have documentation of a physical examination.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-L
Description:	Based on staff interview, the facility failed to inform all staff who work with children of children?s allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could state which children in the group had allergies, sensitivities and/or dietary restrictions.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-M
Description:	Based on review of documentation, the facility failed to maintain a current written list of all children?s allergies, sensitivities, and dietary restrictions. Evidence: 1) The list posted in the classrooms was dated: 8/24/23 2) Staff confirmed that there were children in attendance and/or enrolled since then with allergies, sensitivities and restrictions that were not included on the list 3) Staff confirmed there were children on the list who no longer are enrolled 4) Child #1 (date of first attendance: 9/7/2023) has a diagnosed food allergy and is not included on the written list
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-A
Description:	(Repeat Violation) Based on observation, not all handwashing procedures were followed, as required. Evidence: an infant was observed during a diaper change and their hands were not washed with soap and water afterwards.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-P
Description:	Based on review of eight medications and authorization forms, the facility did not ensure when an authorization for medication expires, the parent is notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Evidence: the medication authorization form for child #2 expired 6/30/2022, the medication authorization for child #10 expired 11/26/2023 and the medication authorization form for child #11 expired on 11/29/2023. The medication has not been returned to the parents nor have the medication authorization forms been renewed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-530-A
Description:	Based on observation and review of documentation, the facility failed to have at least one staff in each classroom where children are present, with current certification in CPR and first aid. Evidence: the record for staff #4, who was observed working alone in the infant classroom, did not have documentation of CPR and first aid training. The record for staff #2, who was observed alone in the toddler/two?s classroom, did not have documentation of an approved CPR/first aid training program. The record for staff #3, who was observed working alone in the early preschool classroom had CPR/first aid certification dated: 11/7/17 and was expired.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-550-E
Description:	Based on review of documentation, not all shelter in place procedures were practiced a minimum of twice per year. Evidence: there was no documentation of a shelter-in-place drill during the past year.
Plan of Correction:	Not available online. Contact Inspector for more information.