VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Fairfax County Employees' Child Care Center (ECCC)
12011 Government Center PKWY
Suite 100
Fairfax, VA 22035
(703) 324-7370

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: Jan. 2, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed labeling all spray bottles and updating action plans yearly.

Comments:

An unannounced monitoring inspection was conducted on 1/02/2024 from 9:30am to 1:20pm. At the time of entrance, 50 children were in care with 21 staff members present. Children were listening to the teacher read a book, washing hands, playing in centers, receiving diaper changes, eating snack, participating in a counting activity at the table with the teacher, circle time, and playing in the indoor playgrounds. The infants were observed being changed, washing hands, being fed a bottle and sleeping in the crib. (4) staff records and (4) children's records, allergy action plans, the physical space, evacuation drills, medications and attendance records were reviewed. The site was clean and organized. Bulletin boards were decorated with children?s artwork. Interactions between the children and staff were positive. Areas of non-compliance are identified in the violation notice. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to the department within 5 business days from receipt. Please specify how the deficient practice will be or has been corrected. Please do not use staff names; list staff by positions only. Any plans of correction not received within 5 business days will result in the plans not appearing on the Violation Notice and public website. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on review of staff records, the center did not obtain a copy of the results of a criminal history record information check and the sex offender registry check prior to the 1st day of employment and did not request the search of the child abuse and neglect registry or equivalent by the end of 30th day of employment from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff #2 (Date of hire 11/20/2023) lived in California in the last five years and the center did not obtain a copy of the results of a criminal history record information check and the sex offender registry check prior to the 1st day of employment and did not request the search of the child abuse and neglect registry or equivalent by the end of 30th day of employment
Plan of Correction:	Moving forward, all new staff files will be compliant based on regulations and a new system will be implemented to support that requirement. HR has been notified and a meeting will be set to ensure compliance. We will also work to obtain the results from California for staff #2. HR has been notified and a meeting will be set in coming weeks to find file solutions prior to the next new hire. Staff #2 will also be discussed to obtain required California documentation
Standard #:	8VAC20-770-60-B
Description:	Based on review of staff records, the center did not obtain a completed sworn statement or affirmation for each staff member prior to date of hire. Evidence: 1. Staff #1 (Date of hire 12/04/2023) had a completed sworn statement or affirmation dated 12/06/2023. 2. Staff #2 (Date of hire 11/20/2023) had a completed sworn statement or affirmation dated 12/07/2023. 3. Staff #4 (Date of hire 11/06/2023) had a completed sworn statement or affirmation dated 11/09/2023.
Plan of Correction:	New hires will sign a Sworn Disclosure either before their first day OR on their first day and prior to setting foot in a classroom.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of staff records, the center did not obtain a central registry finding within 30 days of employment. Evidence: 1. Staff #4 (Date of hire 11/06/2023) had central registry results dated 12/27/2023.
Plan of Correction:	Moving forward, all new staff files will be compliant based on regulations and a system will be implemented to support that requirement. HR has been notified and a meeting will be set to ensure compliance. R has been notified and a meeting will be set to find file solutions prior to the next new hire.
Standard #:	8VAC20-780-160-A
Description:	Based on review, the center did not receive documentation of a negative tuberculosis screening for each staff member within the last 30 calendar days of the date of employment. Evidence: 1. Staff #2 (Date of hire 11/20/2023) had a negative tuberculosis screening dated 10/06/2023.
Plan of Correction:	Moving forward all new staff will have a TB test/screening done no later than 30 days prior to start date. Effective immediately with all new hires.
Standard #:	8VAC20-780-70
Description:	Based on record review, staff records did not include all required information. Evidence: 1. Staff #1 (Date of hire 12/04/2023) had two references in the file. One reference dated 11/12/2016 and one reference dated 12/18/2023 (After hire date). 2. Staff #4 (Date of hire 11/06/2023) was listed as a Lead Teacher. The file was missing documentation to demonstrate the individual possesses the education required by the job position.
Plan of Correction:	All references will be received prior to first day. Documentation will be received to support role of teacher. Effective immediately, all new hire references will be received prior to first day. Transcripts have already been requested of the staff and will be on file for all staff based on their role
Standard #:	8VAC20-780-270-A
Description:	Based on observation, areas and equipment of the center inside were not maintained in a safe and operable condition. Evidence: 1. In Room 106, the wall had a small chip in the paint near the books and also had chipped paint approximately 6 inches long near the feet picture. 2. In Room 119, one tile corner had chipped in the corner. 3. In Room 121, the paint was chipping under the yellow board and near the home living area. 4. In Room 101, the black protective strip of the carpet was cracked and missing approximately 2 inches of the strip. 5. In Room143, a pair of adult scissors were in a drawer to the right of the sink. The paint was chipping near the window in 3 areas. A thermostat cover was missing and had exposed wires. 6. In Room 138, the rug was frayed approximately 4-5 inches. Six tools (Hammer, screw drivers, pliers, wrench, can opener and washers) were in a drawer. A pair of adult scissors were on the counter.
Plan of Correction:	Building facilities will be contacted this week to repair or replace items listed. Chipped paint will be re-painted or covered. In Rm 143 and 138, adult scissors and tools were moved and will be kept out of child's access/reach. Request will be submitted this week and will work with facilities to create a timeline for all repairs. Scissors and tools were moved during inspection visit .
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In Room 119, a container of Clorox wipes were in a high cabinet above the sink and was not kept locked when not in use.
Plan of Correction:	Reviewed safety requirements with classroom. Wipes were locked during inspection.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation, the center failed to cover all unused electrical outlets in areas used by children of preschool age or younger. Evidence: 1. In Room 138, 3 outlets were not covered and were not being used. 2. In the Indoor playground, 4 outlets were not covered and were not being used. 3.In Room 128, 3 outlets were not covered and were not being used.
Plan of Correction:	Outlet covers purchased and all unused outlets will be covered. Upon receipt of order this week