VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Everbrook Academy
201 12th Street South
Suite 102
Arlington, VA 22202
(571) 344-3589

Current Inspector: Jenifer Nalli (703) 309-9153

Inspection Date: Jan. 17, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Physical Plant 8VAC20-780 Staffing and Supervision 8VAC20-780 Programs 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-820 The License 8VAC20-820 The License Process 8VAC20-820 Sanctions 8VAC20-820 Hearings and Procedures 8VAC20-770 Background Checks (22VAC40-191) 20 Access to minor?s records 22.1 Early Childhood care and Education 32.1 Report by Person other than physician 63.2 Child Abuse & Neglect

Comments:

An unannounced renewal inspection was conducted today from approximately 11:50am-1:25pm. There were 71 children in the direct care and supervision of 15 staff. A sample of 7 children?s records, and 7 staff records were reviewed. The children were observed napping, eating, and engaged with staff. Three new staff have been hired since the last inspection. Areas of non-compliance are identified in this report. The exit interview was conducted with the administration. If you have any questions, contact Kimberly.Sawyer@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on record review, the central registry search results were not received before 30 days of employment. Evidence: Staff A was hired 10/26/2023 and the central registry results were not received until 12/08/2023
Plan of Correction:	Central Registry was resubmitted due to missing info. Will ensure forms are complete before sending.
Standard #:	8VAC20-780-280-B
Description:	Based on record review, hazardous substances were not kept in a locked place. Evidence: Cleaning supplies were located in the kitchen area on a shelf.
Plan of Correction:	Kitchen is locked when cook is not present.
Standard #:	8VAC20-780-500-A
Description:	Based on observation, hands weren't washed at the appropriate times. Evidence: 1) A child located in the 2's room, did not wash their hands after diapering procedures. 2) A Staff member located in the 2's room, did not wash their hands after diapering procedures.
Plan of Correction:	Retrained all staff at next staff meeting. Retrained classroom staff immediately.
Standard #:	8VAC20-780-510-L
Description:	Based on observation, medication was not kept in a locked place. Evidence: Medication was found in an unlocked container located in a backpack in the "2's room".
Plan of Correction:	Inspect monthly to ensure lock isn't stuck.
Standard #:	8VAC20-780-540-E
Description:	Based on observation, nonmedical emergency supplies were not available. Evidence: The battery operated radio on site was inoperable.
Plan of Correction:	New radio was ordered. Will inspect monthly to ensure it is working.
Standard #:	8VAC20-780-550-E
Description:	Based on record review, shelter-in-place procedures were not practiced a minimum of twice per year. Evidence: Shelter-in-place procedures were not practiced in 2023.
Plan of Correction:	Drills were conducted and noted as L for lockdown. Will note them as SIP in addition to L moving forward.
Standard #:	8VAC20-780-550-P
Description:	Based on record review, minor injury logs were missing required information. Evidence: Of 3 minor injury logs reviewed 1 was missing the time, date and method that the parent was notified of the incident.
Plan of Correction:	Manager that signs form will ensure completion.