VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Kiddie Academy of Gainesville
13980 Estate Manor Drive
Gainesville, VA 20155
(703) 348-7200

Current Inspector: Angela Dudek (804) 629-8167

Inspection Date: Feb. 6, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Provided consultation on the following: 8VAC20-780-60A8 Physician?s instructions regarding the food a child is allergic to as well as steps to be taken in the event of a suspected or confirmed allergic reaction should be included on the allergy care plan. 8VAC20-780-80A For each group of children, staff should be able to maintain a written record of attendance as it occurs.

Comments:

An unannounced monitoring inspection was conducted on 02/06/2024 from 8:05am to 11:10am. There were 61 children ages 2 months to age 5 years old supervised by 13 staff. The physical plant, programming, attendance, menus, 5 staff records, 5 children?s records, 8 medications with corresponding authorization records, emergency drills, emergency supplies, and policies were reviewed. Children were observed participating in free play, building activities, tummy time, feeding, art, and reading. Handwashing procedures were also observed. There was an adequate number of staff present with current certification in Medication Administration Training (MAT), CPR and First Aid, and Daily Health Observation (DHO) training. Areas of non-compliance are identified in the Violation Notice. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy to the licensing office by 5pm on 2/16/24. Please email me at angela.dudek@doe.virginia.gov with any questions.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Based on review of 5 child records, the center did not obtain documentation of immunizations for a child prior to the first day of attendance. Evidence: The records for Child #2 (Start date 3/24/22) and Child #5 (Start date 2/5/24) did not contain documentation of immunizations prior to the first day of attendance.
Plan of Correction:	Parents have been contacted to provide immunizations and physicals. Going forward all new enrollments will provide immunizations prior to starting.
Standard #:	8VAC20-780-140-A
Description:	Based on review of 5 child records, the center did not obtain documentation of a physical examination under the direction of a physician for a child prior to the first day of attendance or within 30 days after the first day of attendance. Evidence: The records for Child #2 (Start date 3/24/22) and Child #5 (Start date 2/5/24) did not contain documentation of a physical prior to the first day of attendance or within 30 days after the first day of attendance.
Plan of Correction:	All physicals will be obtained prior to their first day of attendance or within 30 days of their start.
Standard #:	8VAC20-780-60-A
Description:	Based on review of 5 child records, the Center did not ensure they obtain all of the required documentation for child records. Evidence: 1)The record for Child #5 did not contain the name, address and phone number of 2 designated people to call in an emergency if a parent cannot be reached. 2)The records for Child #4 and Child #5 did not contain parent work place and phone number.
Plan of Correction:	Parents have been contacted to update emergency information to add 2 emergency contacts and to ensure we have work contact information for phone number and address.
Standard #:	8VAC20-780-80-A
Description:	Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs. Evidence: During inspection in the Fours classroom, there were 9 children present, but the attendance record reflected there were 8 children present.
Plan of Correction:	All classrooms now have a printed classroom attendance roster in addition to the electronic rosters. Teachers will record attendance on the rosters and on the electronic system.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the Center did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1)During inspection in the kitchen area directly off the main hall where the door was unlocked, there was a container of sanitizer and detergent stored on the floor and a container of multipurpose cleaner stored on a shelf. 2)During inspection in the kindergarten classroom, there were containers of sanitizer, antibacterial wipes, and multi-surface cleaner stored in an unlocked cabinet in the classroom. 3)During inspection in the Peacocks classroom, there were containers of sanitizer and disinfectant stored in an unlocked.
Plan of Correction:	The chemical products were removed and placed in a locked cabinet. Teachers were retrained in proper chemical storage and protocols. The kitchen door is now kept locked and the cook carries a key to ensure they are locking the door behind them.
Standard #:	8VAC20-780-280-D
Description:	Based on observation, the Center did not ensure that cleaning and sanitizing materials were not located above food, food equipment, utensils or single-service articles and should be stored in areas physically separate from food. During inspection in the kindergarten classroom, there were containers of sanitizer, antibacterial wipes, and multi-surface cleaner stored next to bowls, plates, cups and plasticware.
Plan of Correction:	The chemical products were removed and placed in a locked cabinet. Teachers were retrained in proper chemical storage and protocols.
Standard #:	8VAC20-780-280-G
Description:	Based on observation, the Center did not ensure that hazardous substances were kept in original containers or in substitute containers that clearly indicate their contents. Evidence: During inspection in the kindergarten classroom, there was an unlabeled bottle of green liquid stored with other cleaners.
Plan of Correction:	All chemical solutions will be labeled and stored in a locked cabinet.